2nd Qtr FY 25 Food Bids Bread
ID: 15B12225Q00000005Type: Combined Synopsis/Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSFCI MCDOWELLWELCH, WV, 24801, USA

NAICS

Perishable Prepared Food Manufacturing (311991)

PSC

BAKERY AND CEREAL PRODUCTS (8920)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/efea77406c3b496fb405495570051a60/view
Timeline
    Description

    The Department of Justice, specifically the Federal Bureau of Prisons, is seeking bids for various types of bread for the Federal Correctional Institution in McDowell, West Virginia. The procurement aims to secure a total of 19,000 packaged units of bread, including enriched finger rolls, sandwich rolls, and sliced bread, with strict requirements for freshness and delivery within 48 hours after baking. This initiative is crucial for maintaining quality food supplies within the federal prison system, ensuring compliance with health standards and dietary needs. Bids are due by 4:00 p.m. EST on November 21, 2024, with deliveries scheduled to commence on January 2, 2025. Interested vendors can contact Wade O'Quinn at woquinn@bop.gov or 304-436-7381 for further details.

    Point(s) of Contact
    Wade O'Quinn
    (304) 436-7381
    woquinn@bop.gov
    Joe Riffe
    (304) 436-7386
    jriffe@bop.gov
    Files
    Title
    Posted
    Bread 2nd Qtr FY 25.doc
    The U.S. Department of Justice's Federal Bureau of Prisons has issued a Request for Quotation (RFQ) for bread items for the Federal Correctional Institution, McDowell. Bids are due by 4:00 p.m. EST on November 21, 2024, and must ensure products have a shelf life of at least 90 days upon delivery. Offerors are required to complete online representations and certifications and comply with specific federal guidelines before their bids can be accepted. Bids will be awarded based on the lowest responsive and responsible offer by line item, adhering to detailed specifications for quantity, delivery, packaging, and invoicing. Deliveries, scheduled between January 2 and March 31, 2025, are to be made to FCI McDowell’s warehouse on an as-needed basis. The document outlines submission details, including where and how bids can be sent, emphasizing the necessity of original signatures and completion of specified forms. Questions can be directed to the Contract Specialist, Wade O’Quinn, highlighting the importance of following established protocols to prevent bid rejection.
    Bread Abstract to Bid Out.pdf
    The document is an RFP (Request for Proposal) from FCI McDowell in Welch, WV, focused on procuring various types of bread. Evaluations of bids will consider past performance, socio-economic status, overall pricing, and delivery schedules, with a significant emphasis on past performance and timely delivery. Bidders must adjust their pricing in accordance with actual quantities against posted amounts, as non-compliance will lead to non-acceptance of bid prices. The award is set to go to a single vendor based on prior practices and competitive pricing. Specific bread types requested include enriched finger rolls, sandwich rolls, and sliced bread, with required freshness and delivery within 48 hours after baking. Each item is described along with quantity specifications and packaging requirements, aiming for a total of 19,000 packaged units. This RFP reflects the federal government's effort to ensure quality food supply through structured procurement processes.
    Bread RFQ.pdf
    The document comprises a solicitation from the Federal Bureau of Prisons for food services, specifically a food bid for bread, designated under solicitation number 15B12225Q00000005. Issued on November 7, 2024, it seeks offers from small businesses, including those owned by service-disabled veterans and women. The key details include the due date for offers on November 21, 2024, and a delivery deadline of January 2, 2025, to FCI McDowell, Welch, WV. The contract adheres to federal acquisition regulations and includes terms related to labor, payments, and compliance with various executive orders regarding business ethics and socio-economic status of bidding companies. Overall, the solicitation emphasizes encouraging small business participation, reinforces applicable statutory regulations, and aims to procure essential food items efficiently while adhering to established government contracting policies. It serves as an opportunity for qualifying small businesses to engage in federal procurement processes while ensuring compliance with necessary contractual obligations.
    Delivery Schedule 2nd Qtr fy 25.docx
    The FCI McDowell outlines the delivery schedule and requirements for subsistence items for the second quarter of FY 25, specifically for deliveries due by January 2, 2025. Deliveries are accepted Monday to Friday between 7:30 a.m. and 2:30 p.m., excluding Federal Holidays and weekends, with a strict first-come, first-served policy. Vendors must adhere to specific temperature protocols: non-frozen perishable foods must be within 34 to 40 degrees F, and frozen items must be at or below 0 degrees F. Non-compliance with delivery schedules may result in exclusion from future bidding opportunities. All items, especially those for Certified Religious Diets, must be properly marked and will undergo rigorous inspection for compliance. Conditional receipt of items allows up to six business days for evaluation, with non-compliant products required to be retrieved by the vendor at their expense within two weeks. Failure to do so will result in proper disposal of the goods. These guidelines reflect the strict standards and accountability measures integral to the federal procurement process to ensure quality and compliance for food services.
    Lifecycle
    Title
    Type
    2nd Qtr FY 25 Food Bids Bread
    Currently viewing
    Combined Synopsis/Solicitation
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