To perform cleaning services, at the U.S. Embassy Singapore own residence located in Singapore.
ID: 19SN1025Q0011Type: Special Notice
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY SINGAPOREWASHINGTON, DC, 20520, USA

NAICS

Janitorial Services (561720)

PSC

HOUSEKEEPING- CUSTODIAL JANITORIAL (S201)

Original Source

https://sam.gov/opp/9056ef4eec5244d68399cdf2f06fe6cc/view
Timeline
    Description

    The U.S. Department of State is seeking qualified contractors to provide cleaning services at the U.S. Embassy's residence in Singapore. The procurement aims to ensure a high standard of janitorial services, which are essential for maintaining the embassy's operational environment. This opportunity reflects the embassy's commitment to engaging qualified service providers and enhancing the overall cleanliness and upkeep of its facilities. Interested parties should note that the closing date for RFQ submissions has been extended to April 24, 2025, at 16:30 Singapore time, with a site visit scheduled for April 3, 2025, at 3 PM local time. For further inquiries, contractors can contact Liam E. Fitzgerald or Choon Peng Ong at SGProcurementRFQ@state.gov or by phone at +65 64769108 and +65 6476 9087, respectively.

    Files
    Title
    Posted
    Attachment 1 - RFQ 19SN1025Q0011 SOW.pdf
    The U.S. Embassy in Singapore seeks a contractor for regular cleaning services at the DCM Residence located at 17 Swettenham Road. Required services encompass both interior and exterior cleaning for the main house and staff quarters, along with the driveway, tennis court, and guardhouse. Specific tasks include monthly cleaning of windows, doors, patios, and bathrooms, quarterly high-pressure washing, and annual marble polishing. The document emphasizes safety protocols, requiring contractors to adhere to health and safety standards, provide personal protective equipment, and conduct safety briefings. Safety inspections, recommendations for scaffolding use, emergency response requirements, and proper chemical management are also mandated. The extensive cleaning and safety requirements highlight the importance of maintaining the property’s heritage and ensuring a safe work environment. This project aligns with government RFPs as it outlines precise conditions and stipulations required for federal contracts, ensuring compliance, safety, and quality in service delivery.
    Attachment 2 - CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL ANTI-DISCRIMINATION LAW.pdf
    The U.S. Embassy Singapore has released a certification form regarding compliance with federal anti-discrimination laws for contractors and offerors. The main purpose of this document is to ensure that all contractors certify their adherence to these laws and confirm that their programs related to Diversity, Equity, and Inclusion (DEI) do not violate any federal anti-discrimination regulations. Compliance is crucial, as it affects government payment decisions and falls under the implications of the False Claims Act (31 U.S.C. 3729(b)(4)). Contractors are instructed to fully read the certification and then check appropriate compliance boxes before signing. The form requires the contractor's name, the authorized representative's details, and the contract or solicitation number. This document is essential for maintaining accountability and ensuring that federal contracts align with legal standards regarding discrimination, emphasizing the government's commitment to ethical practices in contracting.
    RFQ 19SN1025Q0011-P00001.pdf
    This document is an amendment to a solicitation (RFQ 19SN1025Q0011) issued by the American Embassy in Singapore, modifying the terms regarding the site visit and submission deadlines. The amendment, effective on April 4, 2025, extends the closing date for RFQ submissions to April 24, 2025, at 16:30 Singapore time, allowing for more participant preparations. Additionally, the site visit has been rescheduled to April 3, 2025, at 3 PM local time, with instructions for interested parties to seek further information via email. The amendment requires acknowledgment from contractors regarding the changes, which are critical to ensure their submissions are not rejected due to outdated information. Overall, this modification serves to enhance participation and streamline the procurement process, reflecting typical practices in government RFPs and contracts where deadlines and procedural changes are common to facilitate transparency and accessibility for bidders. It underscores the embassy's commitment to engaging qualified contractors for its projects in an organized manner.
    RFQ 19SN1025Q0011.pdf
    The RFQ 19SN1025Q0011 outlines a solicitation from the U.S. Embassy Singapore for cleaning services at a government-owned residence. The contract is for one year with four optional renewals and is structured as a firm-fixed price contract, requiring bids to include all costs for labor and materials. U.S. firms can quote in U.S. dollars, while foreign firms must use local currency. The detailed scope includes regular cleaning for various areas of the residence, with specific tasks assigned monthly, quarterly, semi-annually, and annually. The contractor must maintain high cleaning standards, ensure quality through management oversight, and adhere to safety regulations and local laws. A designated project manager will oversee operations, with a focus on minimal disruption during service execution. Strict standards of conduct are imposed on contractor personnel, including uniform requirements and prohibition of substance use on-site. The final deliverables include general instructions, monthly schedules, and a checklist of completed tasks, which must be signed off by a representative of the Embassy. Overall, the document emphasizes the priorities of cleanliness, safety, proper conduct, and compliance with contractual obligations.
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