GARBAGE COLLECTION AND DISPOSAL SERVICES FOR U.S. EMBASSY PHILIPPINES

The U.S. Embassy in Manila, Philippines, issued Request for Quotations (RFQ) number 19RP3826Q0018 for Garbage Collection and Disposal Services. The Embassy intends to award a contract to the responsible company offering the lowest price. A pre-quotation conference and mandatory site visit are scheduled for January 12, 2026, at 8:00 a.m. Philippine time. Access clearance requests, limited to two representatives per company, must be emailed to ManilaContracting@state.gov by January 5, 2026, at 4:00 p.m. Philippine time. Quotations are due by January 30, 2026, at 4:00 p.m. Philippine time, and must be submitted electronically to the same email address in English, organized into two separate folders (Volume 1 and Volume 2). Submissions must be in MS-Word, MS-Excel, or Adobe Acrobat (pdf) format, with each file not exceeding 10MB. Required documents include SF-1449, Section 1 Pricing, Section 5 Representations and Certifications, additional information from Section 3, and proof of SAM Registration. Offerors must be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to submission, as failure to do so may result in disqualification.

The U.S. Embassy in the Philippines is soliciting proposals for garbage collection and disposal services (RFQ NO. 19RP3826Q0018). The firm-fixed-price contract includes a 12-month base period and four one-year options, plus a six-month extension option. Services include standard garbage collection and hauling of construction debris, with provisions for temporary additional services. Collection points are the Chancery, Seafront, Chief of Mission Residence (CMR), and Deputy Chief of Mission Residence (DCR), with daily collection for the first two and weekly for the residences. The contractor must provide all personnel, vehicles, and equipment, adhering to Philippine waste segregation laws and safety protocols. Key deliverables include collection schedules, recycling lists, monthly waste management reports, a quality control plan, personnel health certifications, a safety plan, and evidence of insurance and permits. The contract emphasizes compliance with various FAR and DOSAR clauses, and payment in USD for U.S. firms and local currency for foreign firms. The government will monitor performance through a Quality Assurance and Surveillance Plan, aiming for no more than one customer complaint per month.

The U.S. Embassy in the Philippines issued an RFQ (RFQ NO. 19RP3826Q0018) for garbage collection and disposal services, addressing numerous questions from potential offerors. Key inquiries covered the value of the previous contract (expired and under interim purchase order), past performance requirements, necessary documentation for partner companies, and details regarding site visits and pricing considerations. The Embassy emphasized that offerors are responsible for reviewing solicitation requirements, terms, and conditions to determine their proposed firm fixed prices. Information on insurance, local permits, tax withholding, and contract termination was directed to specific sections of the solicitation, including the Performance Work Statement and Contract Clauses. The current interim purchase order expires on May 26, 2026, and the anticipated award date is prior to this expiration. The U.S. Government's cost estimate for the project is procurement-sensitive and not releasable.

This document is Amendment 001 to Solicitation 19RP3826Q0018, issued by the U.S. Embassy Manila, effective January 23, 2026. The amendment modifies the solicitation for “Garbage Collection and Disposal Services for U.S. Embassy in the Philippines.” Key changes include defining the contract as an indefinite-delivery, indefinite-quantity (IDIQ) type for firm fixed-priced task orders, adding Attachments 4 (Photos) and 5 (Order for Supplies or Services form OF-347), and revising several solicitation pages. Crucially, the deadline for offer submission is extended from January 30, 2026, to February 11, 2026, both at 4:00 p.m. Philippine time. All other terms and conditions of the original solicitation remain unchanged. Photos will only be provided to attendees of the mandatory site visit. This amendment ensures clarity on contract type and extends the submission window for interested offerors.

The Pre-Quotation Conference and Site Visit for RFQ No. 19RP3826Q0018, regarding Garbage Collection and Disposal Services for the U.S. Embassy in the Philippines, outlined key requirements and procedures. The contract is a firm-fixed-price agreement for 12 months, with four one-year renewal options and a six-month extension, covering standard, construction debris, and temporary additional services. Offers are due by January 30, 2026, 4 PM Philippine local time, via email to ManilaContracting@state.gov in two separate file folders (Volume 1 and 2), each not exceeding 10MB. VAT is not applicable. Mandatory site visit attendance is required for proposal acceptance. The government will award the contract to the lowest-priced, technically acceptable, responsible offeror. Key clauses like FAR 52.222-50 (Combating Trafficking in Persons) and FAR 52.204-25 (Prohibition on Certain Telecommunications Equipment) were highlighted. SAM registration is free and mandatory. Written questions must be submitted by January 16, 2026, 4 PM Philippine local time. All updates and amendments will be posted on SAM.gov and the U.S. Embassy website.