Janitorial Services
ID: 191C7026Q0002Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY REYKJAVIKWASHINGTON, DC, 20520, USA

NAICS

Janitorial Services (561720)

PSC

HOUSEKEEPING- CUSTODIAL JANITORIAL (S201)

Original Source

https://sam.gov/workspace/contract/opp/ad0a388cf46f4f8d8bbd9a9c8474fb03/view
Timeline
    Description

    The U.S. Department of State is soliciting offers for janitorial services at the U.S. Embassy in Reykjavik, Iceland, under contract number 191C7026Q0002. The procurement involves a firm fixed-price contract for a one-year base period with two additional one-year options, covering comprehensive cleaning services across Embassy facilities totaling 1,891 square meters. This contract is crucial for maintaining a clean and safe environment for embassy operations, and it includes specific requirements for personnel standards, insurance, and compliance with federal regulations. Interested vendors must submit their quotations electronically by January 5, 2026, with a site visit scheduled for December 12, 2025, and clarification requests due by December 15, 2025. For further inquiries, vendors can contact the Reykjavik Contracting Officer at reykjavikco@state.gov or by phone at 354-595-2200.

    Point(s) of Contact
    Reykjavik Contracting Officer
    (354) 595-2200
    reykjavikco@state.gov
    Files
    Title
    Posted
    Form W-14.pdf
    Form W-14, issued by the Department of the Treasury (Internal Revenue Service), is a Certificate of Foreign Contracting Party Receiving Federal Procurement Payments. Its purpose is to allow foreign contracting parties to claim exemption from tax under section 5000C when receiving federal procurement payments. Foreign entities must provide identification information, including their name, country of incorporation, permanent residence address, and U.S. taxpayer identification number (if any). The form allows for claiming exemptions based on international agreements (e.g., income tax treaties) or international procurement agreements, or if goods/services are produced/performed in the United States. If claiming an exemption, detailed explanations are required, specifying the agreement and provision relied upon, or the countries where goods/services are produced. The form also includes a certification under penalties of perjury, where the foreign person attests to the accuracy of the information and agrees to pay any tax due if not withheld by the acquiring agency.
    Pre-Solicitation Notice_Janitorial Services Chancery.pdf
    RFQ_Janitorial Services .pdf
    The U.S. Embassy in Reykjavik issued an RFP (Request for Quotation) for janitorial services, contract number 191C7026Q0002. The contract is for a one-year base period with two one-year options, covering various areas across Embassy buildings totaling 1891 square meters. Offerors must submit technically acceptable, lowest-price quotations electronically by January 5, 2026, 14:00 local Icelandic time. Key requirements include SAM registration, submission of SF-1449, pricing, representations and certifications, and additional information as per Section 3. A site visit is scheduled for December 12, 2025, and clarification requests are due by December 15, 2025. The contract specifies detailed cleaning requirements (bi-weekly, weekly, monthly, quarterly, bi-annual), personnel standards, and insurance requirements, including general liability of $500,000 per occurrence for bodily injury and property damage, naming the U.S. Government as an additional insured. Contractor personnel will undergo background checks and require work permits. Funding is contingent on availability of appropriated funds. Numerous FAR and DOSAR clauses are incorporated by reference, including those related to foreign procurements and combating trafficking in persons.
    Standard Form 1449.pdf
    The Standard Form 1449 (SF-1449) is a solicitation/contract/order for commercial products and services, specifically tailored for a Women-Owned Small Business (WOSB) set-aside. This document outlines the requirements for janitorial services for the Embassy of the United States in Reykjavik, Iceland, covering a base year and two option years. Key details include the solicitation number (191C7026Q0002), an offer due date of December 5, 2025, at 14:00, and contact information for solicitation inquiries. The form specifies payment and invoice submission details, as well as critical clauses from the Federal Acquisition Regulation (FAR). It also includes sections for contractors to sign and agree to furnish services, and for contracting officers to award the contract. The document highlights various socioeconomic set-asides such as Economically Disadvantaged WOSB (EDWOSB), Service-Disabled Veteran-Owned Small Business (SDVOSB), and HUBZone Small Business, indicating its role in federal procurement processes.
    Lifecycle
    Title
    Type
    Janitorial Services
    Currently viewing
    Solicitation
    Janitorial Services
    Presolicitation
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