ContractSolicitation

Sapporo Janitorial Services Contract

DEPARTMENT OF STATE 19JA7026Q0027
Response Deadline
Jan 16, 2026
Deadline passed
Days Remaining
0
Closed
Set-Aside
No Set aside used
Notice Type
Solicitation

Contract Opportunity Analysis

The Department of State is seeking qualified contractors to provide janitorial services for the U.S. Consulate General in Sapporo, Japan, under Request for Quotations (RFQ) number 19JA70-26-Q-0027. The contract will be a firm-fixed-price agreement for an initial period of 12 months, with the possibility of four one-year extensions, encompassing a range of cleaning services including daily, periodic, and annual tasks, as well as trash collection and disposal. This procurement is vital for maintaining a clean and secure environment at the consulate, ensuring compliance with personnel security requirements and quality assurance standards. Interested contractors must register for a pre-quotation conference and site visit by December 18, 2025, submit questions by December 24, 2025, and provide their quotations electronically by January 16, 2026, at 12:00 noon JST. For further inquiries, contact Matthew J. Hafner at HafnerMJ@state.gov or Toshiya Ikeda at IkedaTX@state.gov.

Classification Codes

NAICS Code
561720
Janitorial Services
PSC Code
S201
HOUSEKEEPING- CUSTODIAL JANITORIAL

Solicitation Documents

1 Files
RFQ Cover Letter 19JA7026Q0027 Janitorial.pdf
PDF1016 KBDec 12, 2025
AI Summary
The U.S. Consulate General Sapporo, Japan, issued Request for Quotations (RFQ) number 19JA70-26-Q-0027 for janitorial services. The U.S. Government intends to award a firm-fixed-price contract for an initial 12-month period with four one-year options. A pre-quotation conference and site visit are scheduled for December 22, 2025, and interested quoters must register by December 18, 2025. Questions are due by December 24, 2025, and quotations must be submitted electronically by January 16, 2026, 12:00 noon JST. The scope of work includes daily, periodic, monthly, quarterly, semi-annual, and annual cleaning requirements, as well as trash collection and disposal. Contractors must provide all labor, materials, equipment, and services, and comply with personnel security requirements, including background checks. Payment for U.S. firms will be in U.S. dollars, and foreign firms in Japanese Yen, with an exemption for Japanese consumption taxes. The contract includes provisions for quality assurance and surveillance, aiming for no more than one customer complaint per month.

Related Contract Opportunities

Project Timeline

postedOriginal Solicitation PostedDec 1, 2025
deadlineResponse DeadlineJan 16, 2026
expiryArchive DateJan 31, 2026

Agency Information

Department
DEPARTMENT OF STATE
Sub-Tier
STATE, DEPARTMENT OF
Office
AMERICAN CONSULATE SAPPO

Point of Contact

Name
Matthew J. Hafner

Place of Performance

Sapporo, Hokkaidō, JAPAN

Official Sources