Sapporo Janitorial Services Contract
ID: 19JA7026Q0027Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN CONSULATE SAPPOWASHINGTON, DC, 20520, USA

NAICS

Janitorial Services (561720)

PSC

HOUSEKEEPING- CUSTODIAL JANITORIAL (S201)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/58b51b2440a24a7b8405de0cd5288cfd/view
Timeline
    Description

    The Department of State is seeking qualified contractors to provide janitorial services for the U.S. Consulate General in Sapporo, Japan, under Request for Quotations (RFQ) number 19JA70-26-Q-0027. The contract will be a firm-fixed-price agreement for an initial period of 12 months, with the possibility of four one-year extensions, encompassing a range of cleaning services including daily, periodic, and annual tasks, as well as trash collection and disposal. This procurement is vital for maintaining a clean and secure environment at the consulate, ensuring compliance with personnel security requirements and quality assurance standards. Interested contractors must register for a pre-quotation conference and site visit by December 18, 2025, submit questions by December 24, 2025, and provide their quotations electronically by January 16, 2026, at 12:00 noon JST. For further inquiries, contact Matthew J. Hafner at HafnerMJ@state.gov or Toshiya Ikeda at IkedaTX@state.gov.

    Point(s) of Contact
    Matthew J. Hafner
    81116411829
    HafnerMJ@state.gov
    Toshiya Ikeda
    81116411854
    IkedaTX@state.gov
    Files
    Title
    Posted
    RFQ Cover Letter 19JA7026Q0027 Janitorial.pdf
    The U.S. Consulate General Sapporo, Japan, issued Request for Quotations (RFQ) number 19JA70-26-Q-0027 for janitorial services. The U.S. Government intends to award a firm-fixed-price contract for an initial 12-month period with four one-year options. A pre-quotation conference and site visit are scheduled for December 22, 2025, and interested quoters must register by December 18, 2025. Questions are due by December 24, 2025, and quotations must be submitted electronically by January 16, 2026, 12:00 noon JST. The scope of work includes daily, periodic, monthly, quarterly, semi-annual, and annual cleaning requirements, as well as trash collection and disposal. Contractors must provide all labor, materials, equipment, and services, and comply with personnel security requirements, including background checks. Payment for U.S. firms will be in U.S. dollars, and foreign firms in Japanese Yen, with an exemption for Japanese consumption taxes. The contract includes provisions for quality assurance and surveillance, aiming for no more than one customer complaint per month.
    Lifecycle
    Title
    Type
    Sapporo Janitorial Services Contract
    Currently viewing
    Solicitation
    Sapporo Janitorial Services Contract
    Presolicitation
    Similar Opportunities
    Sapporo Gardening Services Contract
    State, Department Of
    The U.S. Department of State is seeking qualified contractors to provide gardening services for the U.S. Consulate General in Sapporo, Japan, under Request for Quotations (RFQ) number 19JA70-26-Q-0028. The contract will be a firm-fixed-price agreement for an initial period of 12 months, with the possibility of four additional one-year options, encompassing comprehensive grounds maintenance, lawn care, pruning, leaf removal, cleaning, watering, fertilizing, winterization, snow removal, and pest/disease control. Interested contractors must register in the System for Award Management (SAM) and provide evidence of insurance, with a pre-quotation conference scheduled for December 22, 2025, and quotations due by January 16, 2026. For further inquiries, contact Matthew J. Hafner at HafnerMJ@state.gov or Toshiya Ikeda at IkedaTX@state.gov.
    Fukuoka Gardening Services Contract
    State, Department Of
    The U.S. Department of State is seeking qualified contractors to provide comprehensive gardening services for the grounds of the U.S. Consulate in Fukuoka, Japan. The contract, identified as RFQ number 19JA2526-Q-0004, will commence on November 21, 2025, and includes an initial 12-month period with four one-year renewal options, requiring services such as lawn care, pruning, pest control, and maintenance of the Consulate's landscaping. This opportunity is crucial for maintaining the aesthetic and functional quality of the Consulate's grounds, ensuring a welcoming environment for visitors and staff. Interested contractors must submit their quotations electronically by January 28, 2026, and are encouraged to attend a pre-quotation conference and site visit on January 14, 2026, with prior registration required by January 9, 2026. For further inquiries, contact Toshiyuki Aochi at AochiTX@state.gov.
    Mold Damage Restoration Services
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Tokyo, is seeking qualified contractors to provide Mold Damage Restoration Services for Apartment M108 at the Mitsui Housing Compound in Tokyo, Japan. The procurement aims to address mold damage and restore the apartment to a habitable condition, with the intention of awarding a Purchase Order to the lowest-priced, technically acceptable quote. This service is critical for maintaining the quality of housing facilities for U.S. personnel stationed abroad. Interested contractors must submit their quotations electronically to Ayaka Ogawara by February 4, 2026, at 10:00 a.m. JST, following a pre-quotation conference and site visit on January 22, 2026. Registration in the System for Award Management (SAM) is required prior to submission, and contractors must comply with local laws and provide necessary insurance.
    JANITORIAL SERVICES
    State, Department Of
    The U.S. Department of State is soliciting quotations for janitorial services for its facilities in Rome, Florence, Milan, and Genoa, Italy, under Solicitation number 191T7026Q0002. The contract, which is a fixed-price indefinite delivery/indefinite quantity, requires the contractor to provide all labor, materials, equipment, and supervision for routine and temporary janitorial tasks across approximately 43,676 square meters of government properties. This procurement is crucial for maintaining cleanliness and hygiene standards in U.S. government facilities abroad, ensuring a safe and professional environment for staff and visitors. Interested parties must submit their electronic quotations by January 16, 2026, at 12:00 noon local time, and can contact Crystal D. Sheridan at SheridanCD@state.gov or Tiziana Carfora at CarforaT@state.gov for further information.
    Janitorial Services for the U.S. Consulate General in Matamoros
    State, Department Of
    The U.S. Department of State is seeking a contractor to provide comprehensive janitorial services for the U.S. Consulate General in Matamoros, Mexico. The procurement includes routine janitorial services as well as temporary additional services, with a contract structured as a fixed-price agreement for monthly services and an IDIQ basis for extra services. This contract is crucial for maintaining a clean and functional environment at the consulate, ensuring compliance with health and safety standards. Proposals are due by February 9th, 2026, at 12:00 PM local time, and interested parties should direct inquiries to Andrew Hudson at HudsonAW@state.gov or the Matamoros Procurement Team at matamorosprocurement@state.gov. A pre-proposal conference is scheduled for January 15th, 2026, at 11:00 AM local time.
    Janitorial Services
    State, Department Of
    The U.S. Department of State is seeking qualified contractors to provide janitorial services for the U.S. Embassy in Amman, Jordan. The contract will encompass cleaning and sanitation services to ensure a clean, safe, and hygienic environment for all staff and visitors, with an anticipated performance period consisting of a base year and four optional one-year extensions. This procurement is crucial for maintaining operational standards at the embassy, and interested contractors must be registered in the System for Award Management (SAM) prior to proposal submission. For further inquiries, potential bidders can contact Jeff K. Blythe at BlytheJK@state.gov or by phone at +962-6-590-6604.
    U.S. Embassy in South Africa has a requirement for Janitorial services.
    State, Department Of
    The U.S. Department of State is seeking a contractor to provide janitorial services for the U.S. Embassy and associated facilities in Pretoria, South Africa, through a fixed-price contract. The contractor will be responsible for comprehensive cleaning tasks across various designated spaces, including offices, restrooms, and common areas, over a one-year period with the possibility of two additional one-year extensions. This procurement is crucial for maintaining cleanliness and adherence to safety standards within U.S. Government properties. Interested contractors must submit their quotations by January 20, 2026, and attend a pre-quotation conference on January 13, 2026; for further inquiries, they can contact Johann Baasden at baasdenjw@state.gov or William S. Bostwick at bostwickws@state.gov.
    GARBAGE COLLECTION AND DISPOSAL SERVICES FOR U.S. EMBASSY PHILIPPINES
    State, Department Of
    The U.S. Department of State is soliciting proposals for garbage collection and disposal services for the U.S. Embassy in the Philippines, under Request for Quotations number 19RP3826Q0018. The contract will encompass a firm-fixed-price agreement with a 12-month base period, four one-year options, and a six-month extension option, requiring the contractor to manage waste collection from various embassy locations while adhering to local waste segregation laws and safety protocols. Interested vendors must submit their quotations electronically by January 30, 2026, at 4:00 p.m. Philippine time, and are required to attend a pre-quotation conference and site visit on January 12, 2026. For further inquiries, potential offerors can contact Jewela S. Acuzar or Michael Warren at ManilaContracting@state.gov or by phone at +63253012000.
    Exterior Facade and Windows Cleaning Service at New US Embassy Compound
    State, Department Of
    The Department of State is seeking qualified contractors to provide Exterior Façade and Window Cleaning Services at the U.S. Embassy in Jakarta, Indonesia. This procurement aims to maintain the cleanliness and aesthetic appeal of the embassy's exterior, which is essential for representing U.S. interests abroad. The anticipated contract will cover a performance period of one base year with four optional renewal years, and it will be awarded as a firm fixed price type contract. Interested contractors must register in the System for Award Management (SAM) prior to submitting their quotations, and they can direct inquiries to Bryant H. Whitfield or Widodo W at the provided contact emails and phone numbers.
    Cleaning services at Grupo 08 Callao for INL Section in LIMA
    State, Department Of
    The U.S. Department of State is seeking qualified contractors to provide janitorial services at the INL Facility located at Grupo 08 Callao in Lima, Peru. The contract will cover a one-year period with an option to renew for an additional year, requiring the contractor to supply two cleaning operators and one supervisor to maintain cleanliness in various designated areas, including offices, restrooms, and common spaces. This procurement is crucial for ensuring a hygienic and professional environment at the embassy, which supports the operational needs of the INL Section. Interested parties must attend a mandatory pre-quotation conference on January 5, 2026, with written questions due the same day, and quotations submitted by January 13, 2026. For further inquiries, contact Saul E. Espinoza at espinozase@state.gov or Patrick McElroy at mcelroyph@state.gov.