19WA8025Q0025 - Preventative Maintenance on Fire Suppression Systems in cafeteria & MSGR kitchens.
ID: PR14949574Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY WINDHOEKWASHINGTON, DC, 20520, USA

NAICS

All Other Specialty Trade Contractors (23899)

PSC

MAINTENANCE OF OFFICE BUILDINGS (Z1AA)

Original Source

https://sam.gov/opp/89f75c55dc2240458f576ef3f2070da7/view
Timeline
    Description

    The U.S. Department of State is soliciting bids for preventative maintenance services on fire suppression systems in the cafeteria and Marine Security Guard Residence kitchens at the U.S. Embassy in Windhoek, Namibia. The contract, which will be awarded on a firm fixed-price basis, requires bi-annual servicing to ensure compliance with safety standards and operational efficiency, including deep cleaning of cooking equipment and inspection of various systems. This procurement is crucial for maintaining safety and health standards within embassy facilities, reflecting the U.S. government's commitment to operational excellence abroad. Interested vendors must submit their quotations by April 22, 2025, and are encouraged to contact Sarah E. Kahnt or Havalon Plaatjies for further details, with mandatory registration in the System for Award Management (SAM) required for eligibility.

    Point(s) of Contact
    Sarah E. Kahnt
    264612025257
    KahntSE@state.gov
    Havalon Plaatjies
    264612025037
    PlaatjiesHE@state.gov
    Files
    Title
    Posted
    PM on FSS. 2x Kitchens. Cover letter.pdf
    The U.S. Embassy in Windhoek issued a Request for Quotations (RFQ) number 19WA8025Q0025 for preventative maintenance and cleaning services for two kitchens within its office building. Proposals must be submitted by April 22, 2025, with a pre-quotation conference scheduled for April 10, 2025. Interested vendors are instructed to follow specific submission protocols, including registration in the System for Award Management (SAM) and completion of required documentation such as the SF-1449 and pricing details. Quotations are to be sealed, labeled, and submitted either physically or electronically, adhering to file format and size requirements. The Embassy will award the contract to the lowest responsible bidder meeting the criteria outlined, potentially without discussions unless necessary. This RFQ reflects the Embassy's procurement strategy within federal government guidelines, emphasizing compliance and competitive pricing in public contracting.
    PM on FSS. 2x Kitchens. Solicitation (2).pdf
    The document outlines a request for proposals (RFP) for preventative maintenance services on fire suppression systems in two commercial kitchens at the U.S. Embassy. This firm fixed-price contract mandates bi-annual services, ensuring the systems are operational and compliant with safety standards. The Quality Assurance and Surveillance Plan (QASP) delineates tracking contractor performance, with a benchmark of no more than one customer complaint monthly. Pricing includes all costs, and work must be coordinated with the Embassy's Point of Contact (POC). Specific maintenance tasks encompass deep cleaning of cooking equipment, inspection of exhaust systems, refrigeration units, storage areas, and plumbing, alongside regular verification of fire safety gear. The contract's period spans a base year with four optional extensions, with all transactions conducted in Namibian Dollars. The document integrates various federal acquisition regulations (FAR), emphasizing compliance with labor standards and environmental regulations. Proper certification and reporting are required post-service. The outlined procedures and performance expectations ensure effective maintenance while mitigating health and safety risks at the Embassy facilities.
    PM on FSS. Commercial kitchens. SOW.pdf
    The U.S. Department of State seeks a contractor to provide maintenance services for the Cafeteria and Marine Security Guard Residence (MSGR) kitchens at the U.S. Embassy in Windhoek, Namibia, on a firm fixed-price basis. The contract spans one year with up to four optional one-year extensions, mandating bi-annual servicing to maintain operational efficiency and compliance with safety standards. Responsibilities include deep cleaning cooking equipment, inspecting exhaust systems, refrigeration units, storage areas, floors, plumbing, and fire safety equipment, while ensuring all work is coordinated with designated embassy personnel. Contractors must provide trained technicians, comply with all general requirements, and submit an invoice post-service with payment expected within 30 days. The contract prohibits additional work without prior authorization. The document outlines pricing for service, repair options, and breach of contract terms, emphasizing the contractor's responsibility for thorough documentation and adherence to local codes. This RFP highlights the government's commitment to maintaining high operational standards and safety in embassy facilities while managing predictable service costs.
    PM on FSS. Kitchens. Invitation to tender. 19WA8025Q0025.pdf
    The U.S. Embassy in Windhoek is inviting qualified companies to submit bids for preventative maintenance services on fire suppression systems in two kitchens at its office building. The closing date for submissions is April 22, 2025, at 17:00 Namibian time. Interested parties can access the Request for Quotation (RFQ) and specifications starting the first week of April 2025. A site visit is planned, and those wishing to attend must contact Mr. Havalon E. Plaatjies by April 7, 2025. Quotations can be submitted either in person at the Embassy or electronically via email. For additional details, bidders can reach out to Mr. Plaatjies directly. This tender reflects the U.S. government’s ongoing commitment to maintaining safety standards and operational efficiency within its facilities abroad.
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