Maintenance of Elevators at US Embassy Building - Pristina
ID: 19KV4226Q0001Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY PRISTINAWASHINGTON, DC, 20520, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- SPECIAL INDUSTRY MACHINERY (J036)

Original Source

https://sam.gov/workspace/contract/opp/060d62f3625745dbab821d879a617af6/view
Timeline
    Description

    The U.S. Department of State is soliciting quotations for an Elevator Maintenance Contract at the U.S. Embassy in Pristina, Kosovo, under Solicitation Number 19KV4226Q0001. The contract entails a firm-fixed-price agreement for elevator maintenance services, which includes routine monthly maintenance, annual tests, and emergency response requirements, ensuring elevators operate safely and efficiently in compliance with ASME A17.1 standards. This maintenance is crucial for the safety and reliability of the embassy's operations, with the selected contractor required to provide trained personnel and adhere to strict quality assurance measures. Quotations are due by January 16, 2026, at 3:00 PM local time, and interested parties must attend a pre-quotation conference on December 22, 2025, at the embassy. For further inquiries, contact Thad Ball at balltb@state.gov or Burim Buza at BuzaBM@state.gov.

    Point(s) of Contact
    Thad Ball
    3833859593283
    38338604890
    balltb@state.gov
    Burim Buza
    3813859593000
    38338604890
    BuzaBM@state.gov
    Files
    Title
    Posted
    Cover Letter 19KV4226Q0001 Elevator maintenance.pdf
    The U.S. Embassy Pristina issued Request for Quotations (RFQ) number 19KV4226Q0001 on December 8, 2025, for an Elevator Maintenance Contract. The U.S. Government intends to award a contract to the responsible company offering the lowest price. A pre-quotation conference and site visit will be held on December 22, 2025, at 10:30 AM at the U.S. Embassy in Pristina; interested parties should contact Pristina Procurement by email to arrange entry. Quotations are due by January 16, 2026, at 3:00 PM local time. Proposals must be in English and complete. Submissions can be a sealed envelope or via email to PristinaProcurement@state.gov, with email attachments not exceeding 5MB. Required submission documents include SF-1449, Section I Pricing, Section 5 Representations and Certifications, additional information from Section 3, IRS Form W-14, and proof of SAM Registration. Offerors must be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to submission, as failure to register may deem the proposal non-responsible.
    Pre-PreSolicitation SAM Notice 19KV4226Q001.pdf
    The U.S. Embassy in Pristina issued a pre-solicitation notice (19KV4226Q0001) for elevator maintenance services at its building. This is a Request for Quotation (RFQ) for a commercial item, with the full solicitation package expected to be available on the U.S. Embassy Pristina website 15 days after the December 1, 2025 notice. The contract will be a firm fixed-price type, with an anticipated performance period of a base year and four one-year option periods. A pre-quotation conference is planned, with the date to be announced in the solicitation. All contractors must be registered in the System for Award Management (SAM) database prior to submitting an offer. Electronic and hard copy submissions are accepted, with a response deadline of January 16, 2026, at 15:00 LT.
    RFQ -19KV4226Q0001 Elevator maintenance.pdf
    The U.S. Embassy in Pristina has issued Solicitation Number 19KV4226Q0001 for a firm-fixed-price contract for elevator maintenance services. The contract covers a base year and four optional one-year periods, focusing on maintaining elevators in safe, reliable, and efficient operating condition in accordance with manufacturer specifications and ASME A17.1 safety standards. The scope includes routine monthly maintenance, annual "no-load" tests, and five-year "full-load" tests. The contractor must provide trained and certified personnel, tools, and all necessary repair parts, excluding certain architectural features and major repairs exceeding €3,000. Key requirements include 24/7 emergency response within one hour, non-emergency response within one working day, and adherence to strict personnel security and conduct standards. The contractor is responsible for insurance, permits, local law registration, and maintaining a high standard of quality assurance, with performance monitored by the Contracting Officer's Representative (COR) to ensure no more than one customer complaint per month.
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