Kitchens Fire Suppression Systems Maintenance, Rome, Italy
ID: 191T7026Q0001Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY ROMEWASHINGTON, DC, 20520, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIP- FIRE FIGHTING/RESCUE/SAFETY EQUIP; ENVIRON PROTECT EQUIP/MATLS (J042)

Original Source

https://sam.gov/workspace/contract/opp/03de6ee17fc34d529a8a3172e3edbceb/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Rome, Italy, is seeking qualified contractors to provide maintenance services for kitchen fire suppression systems at the Embassy and various residences throughout Rome. The procurement involves scheduled and unscheduled maintenance of these systems, which are crucial for ensuring safety in commercial kitchen environments, particularly in U.S. government facilities. Interested parties are invited to a site visit and pre-quotation conference on December 18, 2025, with quotations due by January 13, 2026. For further inquiries, potential offerors can contact Crystal D. Sheridan at SheridanCD@state.gov or John A. Crisafulli at CrisafulliJA@state.gov.

    Point(s) of Contact
    Crystal D Sheridan
    +390646742581
    SheridanCD@state.gov
    John A. Crisafulli
    +390646742139
    CrisafulliJA@state.gov
    Files
    Title
    Posted
    191T7026Q0001 - Questions and Answers.docx
    The document, 191T7026Q0001, addresses questions and answers regarding the maintenance of kitchen fire suppression systems in various locations in Rome, Italy. Key information includes installation dates for Ansul fire suppression systems across multiple sites, with dates ranging from 1999 to 2009. The last maintenance for all systems was performed in June 2025. Most systems are single-tank, except for the snack bar, which has a two-tank system. Photos of the systems with covers open were not permitted, and a parts list for the Ansul systems is unavailable. The cooking appliances at these locations are a mix of gas and electric. This document serves as a Q&A for a potential RFP or contract related to the maintenance of these systems.
    Cover Letter - 191T7026Q0001.pdf
    The U.S. Embassy in Rome, Italy, issued a Request for Quotes (RFQ) for maintenance services for kitchen fire suppression systems at the Embassy and Residences in Rome. Prospective offerors are invited to attend a site visit and pre-quotation conference on December 18, 2025, at 10:00 am local time. Interested parties must email RomeGSOProcurement@state.gov by December 16, 2025, at 6:00 pm local time to register. Quotations are due by January 13, 2026, at 12:00 (noon) local time, and must be submitted electronically to RomeGSO-Offers@state.gov. Submissions should not exceed 25MB and must be in MS Office, PDF, or Zip formats. Required documents include SF-1442, Section B Pricing, Exhibit B, Section K Representations and Certifications, additional information from Section L, and proof of SAM registration. Offerors must be registered in the System for Award Management (SAM) database prior to submission.
    Exhibit B - Pricing Schedule.xlsx
    This government file outlines the pricing structure for scheduled, unscheduled, and emergency maintenance services across a base year and four option years, totaling five years of potential service. The services are categorized into scheduled maintenance for specific locations (Embassy Snack Bar, Multiple Use Building, Villa Taverna, Villa Pinciana, Villa San Sebastiano, Villa Richardson), specialized technician services, and materials/equipment. For each year, the document specifies that only unit prices, highlighted in green, are to be filled out by the contractor. A yearly total not-to-exceed amount of €1,000.00 is set for materials/equipment. For unscheduled and emergency services, there's a minimum order requirement of €200.00 and a maximum of €1,000.00 for each contract period. The grand total for all five years, including the base year and four option years, is €5,000.00, assuming the maximum for materials/equipment is utilized each year. The document serves as a template for bidding on maintenance services, emphasizing clear pricing for various service types and outlining financial parameters for the contract duration.
    RFQ - 191T7026Q0001.docx
    This government contract outlines requirements for scheduled and unscheduled maintenance of fire suppression systems in kitchen hoods across US Government facilities in Rome, Italy. It specifies a fixed-price contract for scheduled services and an indefinite delivery/indefinite quantity contract for unscheduled work, with all prices in Euro and no VAT reimbursement. Key details include a one-year base period with four option years, required Contractor personnel qualifications (ANSUL authorized, factory trained, or equally qualified), and the submission of an Executive Plan and various reports. The contract emphasizes quality assurance through Contractor inspections and Government surveillance, with a strict performance threshold of no more than one customer complaint per month. It also details payment procedures, insurance requirements, compliance with local laws, and strict personnel conduct and security protocols for the US Tri-Mission in Rome.
    SF-1442 - 191T7026Q0001.docx
    The American Embassy in Rome, Italy, has issued Solicitation No. 191T7026Q0001 for negotiated maintenance services for all fire suppression systems of kitchen hoods. These systems are installed at the Embassy and various residences throughout Rome. The solicitation, issued on December 12, 2025, requires offers to be submitted by January 13, 2026, at 12:00 noon local time. The successful contractor must be prepared to begin performance upon award. Offers must remain valid for at least ninety calendar days for government acceptance. The document outlines detailed requirements for offerors, including contact information for inquiries and specific instructions for offer submission, emphasizing adherence to the solicitation's terms and conditions.
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