Provision of Health Insurance for the Local Employees of the United States of America in Namibia

The U.S. Embassy in Namibia held a pre-proposal meeting for Solicitation Number 19WA8026R0002, concerning the provision of health insurance for its local employees. Key points highlighted for offerors include submitting fixed rates for both base and option years, understanding that the total price schedule is multiplied by 24 for biweekly payments and invoicing, and that the U.S. Government retains sole discretion for contract extension. Proposals must address all criteria in Section L, include specific documents like SF-33 and proof of SAM registration (mandatory at award), and acknowledge a 2% tax deduction on invoices due to the James Zadroga 9/11 Victims Act. The

This document is a Request for Proposal (RFP) issued by the American Embassy Windhoek for an unspecified service or supply. The solicitation number is 19WA8026R0002, issued on December 5, 2025. Offers are due by January 15, 2026, at 17:00 local time. The RFP outlines various sections including the schedule, contract clauses, list of attachments, and instructions for offerors. Key contact for information is Hilya Shikongo at SHIKONGOH@state.gov. The document also includes sections for offeror information, discount for prompt payment, acknowledgment of amendments, and details for contract award and administration by the American Embassy Windhoek.

The U.S. Embassy in Windhoek, Namibia, issued Request for Proposals number 19WA8026R0002 on December 5, 2025, inviting offers for locally employed staff health and/or life insurance coverage. The U.S. Government intends to award a contract to the responsible company with the lowest acceptable price. A pre-proposal conference will be held on December 16, 2025, at 11h00 local time at the Embassy. Prospective offerors must contact David Newton at whkproc@state.gov by December 11, 2025, 17h00 local time, to arrange entry or for additional information. Proposals are due by January 15, 2026, 17h00 local time, and must be submitted either in a sealed envelope or electronically to windhoekbidsubmission@state.gov. Electronic submissions must be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) format, with file sizes not exceeding 15MB. Required documents include SF-33, Section B (Pricing Schedule, Retention Amounts), Section K (Representations and Certifications), additional information as per Section L, and proof of SAM registration. Offerors must be registered in the SAM database (https://www.sam.gov) prior to proposal submission, as failure to do so may result in disqualification.

Modification No. 001 to Contract/Order No. 19WA8026R0002, effective January 8, 2026, addresses bidder questions for the provision of health medical insurance for Local Employed Staff (LES) at the American Embassy Windhoek. This amendment, dated December 9, 2025, incorporates a document labeled "Clarifications 1" to provide responses. The modification emphasizes that all other terms and conditions of the original contract remain unchanged. The contract is for the provision of health medical insurance, with a quantity of 1.00 each, and a total value of 0.00 NAD. This document serves to clarify the solicitation for commercial items, ensuring that all bidders have the necessary information to proceed.

This government contract outlines the provision of health insurance services to U.S. Government employees and their dependents in Namibia, with a base period starting April 2026 and four one-year options. The contract is a fixed-price, requirements-type agreement with economic price adjustment provisions based on experience and changes in host government laws. It details extensive health benefits, including hospitalization, emergency services, outpatient care, prescription drugs, and catastrophic coverage, with specific minimum coverage percentages and annual/lifetime limits for certain services like dental and optical care. The U.S. Government is not responsible for Value Added Tax (VAT) and will not reimburse the Contractor for it. Pricing tables are provided for various categories of employees and dependents, with estimated numbers for self, self-plus-one, and family plans. Certain individuals, such as ORE staff, Embassy Association employees, retirees, and extended family members, are covered under riders, with the responsibility for premium payments falling to the individual or their respective entities, not the U.S. Government. The contract also specifies administrative retention amounts that are fixed and not subject to adjustment. It includes clauses for ordering procedures, contractor responsibilities in claims handling, monthly reporting requirements, and various FAR and DOSAR clauses incorporated by reference or in full text, covering aspects like inspection, payment, and contract administration. The total duration of the contract, including all options, will not exceed 60 months or 5 years.