Vehicle repair and maintenance services for all U.S. Government-owned official vehicles, for the U.S. Embassy Athens.
ID: 19GR1025Q0027Type: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN EMBASSY ATHENSWASHINGTON, DC, 20520, USA

NAICS

General Automotive Repair (811111)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- GROUND EFFECT VEHICLES, MOTOR VEHICLES, TRAILERS, AND CYCLES (J023)

Set Aside

Local Area Set-Aside (FAR 26.2) (LAS)

Original Source

https://sam.gov/opp/0b4132e8878047c889b5ef1ba787bf9f/view
Timeline
    Description

    The U.S. Department of State is seeking qualified contractors to provide vehicle repair and maintenance services for all U.S. Government-owned official vehicles at the American Embassy in Athens, Greece. The procurement aims to secure comprehensive maintenance services for a diverse fleet, including armored, electric, and standard vehicles, ensuring adherence to specific service standards and management protocols. This contract, valued at approximately €120,000, emphasizes transparency in pricing and service quality, with individual purchase limits set at $5,000 and a total cap of $150,000. Interested vendors must submit their quotations electronically by May 15, 2025, following a mandatory site visit on April 30, 2025, and can direct inquiries to Dresden A. Kalin or Kelly Georgopoulou at athprocurement@state.gov.

    Point(s) of Contact
    Dresden A. Kalin
    athprocurement@state.gov
    Kelly Georgopoulou
    athprocurement@state.gov
    Files
    Title
    Posted
    19GR1025Q0027_001.pdf
    The document is an amendment to a solicitation for a government contract, specifically amending solicitation number 19GR1025Q0027 issued by the American Embassy in Athens. The amendment, effective May 19, 2025, extends the deadline for receipt of quotations to May 23, 2025, at 11:00 AM Athens time. Contractors must acknowledge the receipt of this amendment to ensure their offers are considered; failure to do so may result in rejection. All other terms and conditions from the original solicitation remain unchanged and in effect. The contracting officer's signature confirms the authenticity of the amendment. This document exemplifies procedural updates common in government procurement, ensuring potential contractors remain informed and able to meet revised submission requirements while maintaining compliance with federal regulations.
    19GR1025Q0027_final.pdf
    The U.S. Embassy in Athens has issued Request for Quotations (RFQ) number 19GR1025Q0027 for vehicle repair and maintenance services for its official vehicles. Quotations must be submitted electronically by May 15, 2025, with a mandatory site visit scheduled for April 30, 2025. The agreement aims to secure services at the lowest price without further discussions, potentially resulting in a purchase agreement valued at approximately €120,000, with limits on individual purchases set at $5,000 and a total cap of $150,000. Requirements include comprehensive vehicle maintenance while adhering to specific standards for service, management, and employee conduct, inclusive of necessary background checks for vendor personnel. The aging vehicle fleet comprises various models, including armored, electric, and standard vehicles, necessitating detailed maintenance and inspection protocols outlined in attached documents. Vendors must comply with applicable federal and local laws, insurance obligations, and a robust quality assurance plan. The RFQ emphasizes the need for transparency in pricing, delivery, and service quality, reflecting the government’s commitment to accountability and efficiency in procurement processes.
    Presolicitation Notice_Garage Maintenance services.pdf
    The U.S. Embassy in Athens is preparing to issue a Request for Proposal (RFP) for vehicle repair and maintenance services for its official government-owned vehicles. The pre-solicitation notice, referenced by solicitation number 19GR1025Q0027, indicates that the anticipated contract duration is two years from the award date. Contractors interested in submitting quotations must be registered in the System for Award Management (SAM) and the proposals will be accepted electronically, adhering to size restrictions and formatting requirements. The notice specifies that responses may be evaluated without further discussion, expediting the award process. It is crucial for prospective contractors to prepare their offers by the yet-to-be-announced response date, as solicitation details will be available on the SAM.gov website. Additionally, while vendors can manage their status on the interested vendors list, the general public will not have access to view this list. The U.S. Embassy in Athens will serve as the place of contract performance, and all relevant materials must align with the automatic archive policy set for May 31, 2025. This RFP reflects the government's ongoing efforts to ensure efficient vehicle maintenance services for diplomatic operations.
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