Maintenance of Fuel Management and Distribution Systems
ID: PR12915561Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY NASSAUWASHINGTON, DC, 20520, USA

NAICS

Facilities Support Services (561210)

PSC

HOUSEKEEPING- FACILITIES OPERATIONS SUPPORT (S216)

Original Source

https://sam.gov/opp/7e589b5461604d0ba768a3fe06374847/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Nassau, The Bahamas, is seeking proposals for the maintenance of its Fuel Management and Distribution Systems at the New Embassy Compound. The contract will involve professional services for inspections and planned maintenance to ensure all systems are operationally ready, with a firm fixed price for a one-year period starting between July 1, 2025, and October 1, 2025. This initiative is crucial for maintaining the embassy's operational capabilities and compliance with safety and environmental regulations. Interested contractors must submit their bids by April 15, 2025, and adhere to the certification requirements regarding compliance with federal anti-discrimination laws, as outlined in the attached documentation. For further inquiries, contact Deana Nelson at NelsonDA@state.gov or by phone at 242-322-1181.

    Point(s) of Contact
    Deana Nelson
    24232211814277
    (242) 328-7838
    NelsonDA@state.gov
    Files
    Title
    Posted
    19BF5025Q0006 - A002 - Amended Solicitation - PMSC Fuel Systems.docx
    The U.S. Embassy in Nassau, The Bahamas, is seeking proposals for Preventive Maintenance Services for its Fuel Management and Distribution Systems at the New Embassy Compound. The contract will be a firm fixed price, payable in Bahamian dollars, with a one-year performance period starting between July 1, 2025, and October 1, 2025. The contractor will be responsible for regular inspections and maintenance of various fuel storage tanks, fuel pumps, and control systems, ensuring operational readiness, with all personnel needing to follow safety protocols. The scope includes the provision of reports on system conditions and potential repairs. Exclusions include repair and parts replacement under the main contract, necessitating a separate purchase order for such work. Additionally, the contractor must comply with local and U.S. law regarding the disposal of hazardous materials and maintain necessary insurance coverage. Quality assurance standards will be enforced, with very specific deliverables required, such as types of reports and certifications. The document outlines detailed requirements for contractor conduct, safety, and project execution in line with regulations and embassy security protocols. This initiative underscores the U.S. government's commitment to maintaining its facilities effectively and safely while ensuring compliance with federal standards.
    19BF5025Q0006 - Amended Solicitation - PMSC Fuel Systems.docx
    The U.S. Embassy in Nassau, The Bahamas, seeks preventive maintenance services for fuel management and distribution systems at its new compound. This RFP outlines a firm fixed-price contract, effective for one year starting between July and October 2025. Preventive maintenance tasks include inspections and routine servicing of various fuel storage tanks and related equipment. The contractor must adhere to strict safety and disposal guidelines for hazardous materials, and provide on-the-job training to local staff. Excluded from the contract are repair tasks, which will require separate approval and invoicing. Key deliverables include system reports, maintenance checklists, and certifications for hazardous waste disposal. The contractor must abide by strict standards of conduct and security measures while on-site. The RFP emphasizes the importance of thorough performance monitoring and quality assurance in service delivery, aligning with federal regulations and guidelines pertinent to government contracts. The focus on thorough inspections and the provision for local training underlines the embassy's commitment to maintaining operational readiness while fostering local capabilities.
    CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL ANTI-DISCRIMINATION LAW.pdf
    The document outlines a certification requirement for contractors and prospective offerors associated with the U.S. Department of State, specifically regarding compliance with federal anti-discrimination laws. Contractors must certify that they adhere to all applicable anti-discrimination regulations and do not operate any programs that promote Diversity, Equity, and Inclusion (DEI) in violation of these laws. This certification is deemed critical for government payment decisions and is subject to scrutiny under the False Claims Act. Steps for completion include reading the certification, acknowledging compliance via checkboxes, and signing the certification form, which must be returned to the designated Contracting Officer. The purpose of this document is to ensure that all contractors align with federal standards regarding discrimination and related programs, thereby maintaining the integrity of the government procurement process.
    Lifecycle
    Title
    Type
    Maintenance of Fuel Management and Distribution Systems
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