Notice of intent – Sole Source – Maintenance Service HVAC Water Treatment System
ID: PR15041642Type: Special Notice
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN CONSULATE MERIDAWASHINGTON, DC, 20520, USA

NAICS

Water Supply and Irrigation Systems (221310)

Original Source

https://sam.gov/opp/6c7f851ea4c6469a831ebd0c4c8285fd/view
Timeline
    Description

    The U.S. Department of State, through the American Consulate in Merida, Mexico, intends to award a sole-source contract to FLUID SOLUTIONS LLC for preventive maintenance services for the NCC HVAC Water Treatment Plant. The contract aims to ensure the effective management of water-related issues, such as corrosion and scaling, while adhering to health and safety regulations. This maintenance service is critical for maintaining operational efficiency and compliance with U.S. government standards, given that FLUID SOLUTIONS LLC designed and installed the system, making them uniquely qualified for this task. Interested parties may submit capability statements within seven days of this notice, although the government is not obligated to procure any services. For further inquiries, contact Dennis Monschein at monscheindr@state.gov or the Merida Procurement team at meridaprocurement@state.gov.

    Point(s) of Contact
    Dennis Monschein
    monscheindr@state.gov
    Merida Procurement
    meridaprocurement@state.gov
    Files
    Title
    Posted
    Merida SOW PMSC HVAC Water (10022024).docx
    The U.S. Consulate General in Merida, Mexico requires a Contractor for preventive maintenance services for its HVAC water treatment systems under a firm fixed-price contract. The goal is to effectively manage water-related issues such as corrosion and scaling while ensuring compliance with various health and safety regulations and standards. The contract covers necessary logistical support, including access to equipment, personnel management, and required chemicals, with specific parameters for the treatment processes. The scope includes routine inspections, chemical dosing, water quality testing, and timely reporting on system conditions. The Contractor must provide trained technicians, maintain adequate records, and submit typewritten reports after each maintenance visit, along with a signed maintenance checklist. Furthermore, emergency services and repairs are excluded and will be billed separately. Performance will be evaluated based on maintaining system operability, adherence to quality standards, and minimizing customer complaints. The Contractor is also obliged to comply with local laws and ensure safety measures are followed during all operations. Overall, this contract emphasizes the Consulate's commitment to facility safety and operational efficiency.
    PR15041642-NOTICE OF INTENT.pdf
    The US Consulate General in Merida, Mexico, intends to engage in sole source negotiations with FLUID SOLUTIONS LLC for a preventive maintenance service contract for the NCC HVAC Water Treatment Plant, following the statutory authority of FAR 6.302-2 due to unusual and compelling urgency. This decision is based on FLUID SOLUTIONS LLC's unique qualifications, as the company designed and installed the system, making it challenging to find a local vendor meeting US government and OBO FAC standards. A Purchase Order is expected to be awarded in the first quarter of Fiscal Year 2025. This announcement is for informational purposes only, not a request for competitive proposals. Interested parties may submit capability statements within seven days of publication, though the government holds discretion over whether to consider any responses. All submissions become the property of the US government. The document emphasizes that the government is not obligated to procure any services and has not authorized costs for responses. Contact details are provided for the contracting officer and procurement supervisor.
    SF-1449 - HVAC Water Treatment.pdf
    The document outlines a solicitation for commercial items from the U.S. Consulate General in Merida, Mexico, focusing on the provision of quarterly preventive maintenance for the NCC HVAC water treatment system used in the consulate's closed-loop system. The requisition number is PR15041642, with offers due by a specified date, and the document specifies that this acquisition is unrestricted and not set aside for small businesses. The solicitation incorporates references to FAR clauses relevant to commercial procurements. The contract requires the selected contractor to deliver maintenance services for three quarterly intervals and mandates electronic payment terms. This solicitation reflects the government's ongoing need to maintain operational efficiency in its facilities abroad by ensuring proper maintenance of critical systems, highlighting the importance of compliance with federal procurement procedures.
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