Direct Health and Medical Insurance Carriers
ID: 19MX5326R0001Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY MEXICOWASHINGTON, DC, 20520, USA

NAICS

Direct Health and Medical Insurance Carriers (524114)

PSC

SOCIAL- GOVERNMENT HEALTH INSURANCE PROGRAMS (G007)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/f6785d2ea9884d409b3cbdee8b49102e/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Mexico City, is soliciting proposals for health insurance coverage for its locally employed staff and their eligible family members in Mexico. The contract aims to provide comprehensive health benefits, including hospitalization, outpatient care, and specialized treatments, with a focus on meeting defined minimum coverage requirements. This procurement is crucial for ensuring the well-being of U.S. Government employees and their dependents stationed in Mexico, with a contract term consisting of a base year and four optional one-year extensions. Interested offerors must submit their proposals by January 7, 2026, and are encouraged to direct any inquiries to Morgan L. Osborne at MexicoCityGSOSolicitations@groups.state.gov by November 24, 2025.

    Files
    Title
    Posted
    0001-Adding PC data.pdf
    This amendment to solicitation 19MX5326R0001, issued by the U.S. Embassy Mexico City, aims to incorporate an updated list of Peace Corps employees as Exhibit J. This includes a detailed roster of USG employees and their dependents, specifying gender, type (such as rider, spouse, or child), and age. The document outlines methods for acknowledging receipt of the amendment, emphasizing that failure to do so by the specified deadline may lead to the rejection of offers. It also clarifies procedures for changing previously submitted offers in light of the amendment. The amendment modifies Section J of the original solicitation, replacing the previous list of exhibits and adding a new section J.11 for Exhibit J. This ensures that all terms and conditions of the original document, as modified, remain in full force and effect.
    Letter to Offerors 19MX5326R0001.pdf
    The U.S. Embassy in Mexico City issued Request for Proposals (RFP) number 19MX5326R0001, inviting offers for health insurance coverage for its locally employed staff. The Embassy seeks off-the-shelf plans meeting minimum benefit levels and intends to award a contract to the responsible company with the lowest-priced, acceptable offer. A pre-proposal conference is scheduled for November 18, 2025, at 13:00 local time, and prospective offerors can contact MexicoCityGSOSolicitations@groups.state.gov for details. Proposals, in English, are due by January 7, 2026, at 12:00 local time, and must include SF-33, Section B (Pricing), proof of active SAM registration, Section K (Representations and Certifications), and IRS Form W-14 if applicable. Questions must be submitted to Morgan L. Osborne via email by November 24, 2025, before 12:00 local time. The solicitation uses yellow highlighting to denote critical instructions and mandatory elements.
    QA Health Insurance.pdf
    This government file, part of federal RFP 19MX5326R0001 for Direct Health and Medical Insurance, addresses various technical and administrative questions from prospective offerors. Key technical clarifications include the process for obtaining claims reports (requiring an email request due to security concerns), the ability to propose greater benefits than minimum requirements (referencing section L.4.3.1.2), and details on policy adjustments (only to the necessary policy). The document also clarifies coverage for physical examinations (clinical diagnosis and preventive), vaccines (local authorities and WHO lists), hearing aids (medically necessary), and international coverage (including the USA). Administrative questions cover the deadline for submissions (November 24th), the expected service start date (March 1, 2026), tax exemption for U.S. companies (no VAT), and the permissibility of brokers participating (contract awarded to a single company responsible for coordination). The RFP emphasizes adherence to minimum benefit requirements, with proposals falling short potentially deemed unacceptable.
    RFP 19MX5326R0001 Health Insurance.pdf
    RFP 19MX5326R0001 outlines requirements for health insurance services for U.S. Government employees and their dependents in Mexico, including those at the Embassy and Consulates. The contract is a fixed-price with economic price adjustment, offering coverage categories like Single, Single Plus One, and Family. Payments can be in USD or MXN, with specific VAT rules for U.S. and local firms. The scope of services includes comprehensive health benefits, such as hospitalization, emergency services, outpatient care, and specialized treatments like obstetric, pediatric, dental, and mental health care, with defined minimum coverages, deductibles, and co-insurance caps. The RFP also details exclusions, eligibility criteria, and provisions for riders like Official Residence Expense and Peace Corps staff. Administrative requirements include specific invoicing procedures, payment frequencies (quarterly, semi-annual, or annual), and refund policies. The contract emphasizes a Quality Assurance and Surveillance Plan (QASP) to monitor performance, requiring the contractor to provide brochures, quarterly presentations, and a 24/7 customer support system with a dedicated account manager. Network access, including a list of Tier AA Hospitals and providers, must be maintained and updated regularly, ensuring direct payment agreements with health providers. Security standards and ordering procedures via task orders are also specified.
    SF33 19MX5326R0001.pdf
    This document is a Standard Form 33, "Solicitation, Offer, and Award," for a federal government Request for Proposal (RFP) or Invitation for Bid (IFB). It outlines the terms and conditions for potential offerors to submit proposals for supplies or services. Key sections include instructions to offerors, contract clauses, descriptions of supplies/services, pricing, packaging, inspection, delivery, and contract administration data. It also details information for contacting the issuing office, important dates for offer submission, and specifies that the contract is a Rated Order under the Defense Priorities and Allocations System (DPAS). The form provides sections for the offeror to complete their proposal details, including discounts and acknowledgment of amendments, and for the government to record the award information, such as accepted items, amount, and contracting officer details.
    Summary Pre-Proposal Conference_Signed.pdf
    The U.S. Embassy in Mexico City held a Pre-Proposal Conference on November 18, 2025, for a Health Insurance Services Solicitation. The conference, attended by fifteen representatives from seven companies and U.S. Government staff, aimed to clarify requirements and the solicitation process, which will be governed by Federal Acquisition Regulations (FAR). Key discussions included the purpose of the solicitation, clarification of Contract Line Item Numbers (CLINs), proper inclusion of IVA/VAT, retention amounts, and the structure of the base and option years. The requiring office outlined minimum coverage requirements in Section C, emphasizing that proposals must detail claims payment methods (reimbursement vs. direct payment) and meet all minimum benefits to be technically acceptable. Additional benefits can be proposed but will not affect technical acceptability beyond meeting the minimums. The solicitation is a Lowest Priced Technically Acceptable (LPTA) process. All inquiries must be directed through official channels, and offerors must register with SAM.gov. The deadline for questions is November 24, 2025, and proposals are due by January 7, 2026. All amendments and Q&A will be posted on sam.gov.
    USG LE Staff and ORE Staff.xlsx
    The provided government file appears to be a dataset containing information about individuals identified as 'EMPLOYEE' and their family members ('Spouse' and 'Child'). Each entry includes a unique identifier (e.g., EMPLOYEE1), gender, a 'Type' designation (S, S1, or F), age, and a location code (e.g., MX, MAT, CJ). The file lists 318 employees and their associated family members, detailing their demographics and locations. The purpose of this document seems to be an organizational record of personnel and their families, likely for internal government use such as human resources, benefits administration, or demographic analysis across various locations.
    Lifecycle
    Title
    Type
    Direct Health and Medical Insurance Carriers
    Currently viewing
    Solicitation
    Direct Health and Medical Insurance Services
    Presolicitation
    Similar Opportunities
    Maintenance Repair Services
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Mexico, is seeking proposals for maintenance and repair services for residential properties leased by the U.S. Government Mission in Mexico City. The contract encompasses a range of general maintenance tasks, including plumbing, electrical work, carpentry, painting, and other essential upkeep activities, as well as commissioning and decommissioning services for properties. This procurement is vital for ensuring that the leased housing remains safe, functional, and habitable for government personnel. Interested vendors must be registered in the System for Award Management (SAM) and submit their proposals electronically to the designated contacts, Morgan Osborne and Luisanatalia Salceda, at MexicoCityGSOSolicitations@groups.state.gov, prior to the specified deadline.
    U.S. Embassy Iraq LES Global Medical Coverage (GMC) Health Insurance Services
    State, Department Of
    The U.S. Department of State is seeking a qualified contractor to provide Global Medical Coverage (GMC) Health Insurance Services for Locally Employed Staff (LES) at the U.S. Embassy in Iraq. The contract will cover an estimated total of 1,321 enrollees, including 571 LES employees and 750 independents, with an anticipated performance period of 12 months and four optional one-year extensions at the government's discretion. This health insurance service is critical for ensuring the well-being of embassy staff and their families while stationed in Iraq. Interested contractors should note that the presolicitation will be posted on www.sam.gov around December 22, 2025, and proposals will be due 30 days after the solicitation announcement closes. For further inquiries, contact Yang Zhang Monteiro at madsenyz@state.gov or the RSU Contracts team at rsu-amman-contracts@state.gov.
    Provision of Health Insurance for the Local Employees of the United States of America in Namibia
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Windhoek, Namibia, is soliciting proposals for the provision of health insurance services for local employees of the U.S. Government and their eligible dependents. The contract will cover a base period starting in April 2026, with the option for four additional one-year extensions, and will be awarded based on the lowest acceptable price for a firm fixed-price contract. This health insurance is crucial for ensuring comprehensive medical coverage, including hospitalization, outpatient care, and prescription drugs, for U.S. personnel in Namibia. Interested offerors must submit their proposals by January 15, 2026, and are required to register in the System for Award Management (SAM) prior to submission. For further inquiries, contact David Newton at whkproc@state.gov or Hilya Shikongo at SHIKONGOH@state.gov.
    Locally Employed Staff Health Insurance
    State, Department Of
    The U.S. Embassy in Nicosia is soliciting proposals for health insurance coverage for its locally employed staff, with the contract set to commence on April 1, 2026. The Request for Proposal (RFP) seeks off-the-shelf health insurance plans that meet specified minimum benefit levels, aiming to award a fixed-price contract to the lowest-priced, acceptable, responsible bidder. The contract will cover a base year with four one-year options and a six-month extension, providing essential benefits such as hospitalization, emergency services, dental, and optical care. Proposals must be submitted both physically and electronically by January 14, 2026, at 12:00 noon, and interested parties can contact Shawn Peebles at peeblessr@state.gov or Aliki Evangelidou at NicosiaContracting@state.gov for further information.
    Locally Employed Staff Health Insurance Services for U.S. Embassy Harare, Zimbabwe
    State, Department Of
    The Department of State is seeking proposals for Locally Employed Staff Health Insurance Services for the U.S. Embassy in Harare, Zimbabwe, under Solicitation No. 19GE5026R0003. The contract, structured as a fixed-price Indefinite-Delivery Indefinite-Quantity (IDIQ) agreement, will provide essential health benefits, including hospitalization, emergency, outpatient, and mental health services, with a minimum guaranteed order of $5,000 and a maximum value of $24,000,000. This procurement is crucial for ensuring comprehensive health coverage for embassy staff and their dependents, with services expected to commence by August 1, 2026. Interested offerors must submit their proposals by February 6, 2026, and ensure they have an active System for Award Management (SAM) registration. For further inquiries, contact Sarah Pfannkuche at Pfannkuches@state.gov.
    Gasoline Provision Services
    State, Department Of
    The U.S. Embassy in Mexico City is soliciting proposals for gasoline provision services for Government Owned Vehicles (GOVs) under Solicitation Number 19MX5325Q0007. The contract requires the supply of premium, regular, and diesel fuel, along with fuel management systems for tracking usage, detailed monthly reporting, and billing in Mexican Pesos, with a ceiling price of $3,600,000 USD per year. This Indefinite Delivery/Indefinite Quantity (IDIQ) contract is crucial for ensuring the operational readiness of U.S. government vehicles across Mexico, including nine consulates. Interested offerors must submit their proposals electronically by January 2, 2026, and are encouraged to contact Morgan Osborne at MexicoCitySolicitations@groups.state.gov for further details.
    Health Insurance Services for U.S. Embassy Buenos Aires
    State, Department Of
    The Department of State is seeking proposals for health insurance services for local employees at the U.S. Embassy in Buenos Aires, Argentina. The procurement aims to provide comprehensive health insurance coverage tailored to the needs of the embassy's local workforce. This service is crucial for ensuring the well-being and security of employees, reflecting the embassy's commitment to supporting its staff. Interested vendors can reach out to Shawn Peebles at peeblessr@state.gov or Cristian Minotti at minottica@state.gov for further details regarding the opportunity.
    Health Insurance for Locally Employed Staff (LES), U.S. Embassy Bandar Seri Begawan, Brunei
    State, Department Of
    The U.S. Department of State is seeking qualified firms to provide health insurance coverage for its Locally Employed Staff (LES) and their eligible dependents at the U.S. Embassy in Bandar Seri Begawan, Brunei. The procurement involves a firm-fixed-price, indefinite-quantity contract that covers a base year from March 27, 2026, to March 26, 2027, with four optional years extending through March 26, 2031. This health insurance plan is crucial for ensuring comprehensive medical coverage, including hospitalization, outpatient care, and various mandatory benefits, while adhering to federal regulations. Interested vendors must submit their proposals, including technical and pricing quotations, by January 14, 2026, with inquiries due by December 15, 2025, to the primary contact, Jenina Dosch, at DoschJK@state.gov.
    LE Staff Health Insurance Notice to Sole Source
    State, Department Of
    The Department of State is issuing a Notice of Intent to award a sole source Indefinite-Delivery/Requirements contract for Health Insurance for Locally Employed Staff at the U.S. Embassy in Asuncion, Paraguay, specifically to ASISMED S.A. This procurement is necessary to ensure that the health insurance needs of the embassy's locally employed staff are met, as ASISMED S.A. is deemed the only responsible source capable of fulfilling these requirements. The estimated period of performance for this contract is up to one year, and interested parties may submit capability statements or proposals by May 8, 2023, at 12:30 PM EDT, although this is not a request for proposals. For further inquiries, potential respondents can contact Contracting Officer Nicola Cullen at cullenna@state.gov.
    Life Insurance LE Staff U.S. Santiago Chile
    State, Department Of
    The Department of State is preparing to solicit proposals for life insurance services for locally employed staff (LES) at the U.S. Embassy in Santiago, Chile. The contract will cover a base year with the possibility of three additional one-year option periods, contingent upon government approval. This procurement is crucial for ensuring the welfare and security of embassy personnel, reflecting the U.S. government's commitment to its employees abroad. Interested vendors must be registered in the System for Award Management (SAM) and are encouraged to submit their proposals electronically, adhering to the specified guidelines. For further inquiries, potential offerors can contact Bebsy Rivera at riverabm@state.gov or Alejandra Guerra at guerraax@state.gov.