X1NB--Chiller Support/Rental, Maintenance and Services. CAVHS
ID: 36C25625Q0288Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF256-NETWORK CONTRACT OFFICE 16 (36C256)RIDGELAND, MS, 39157, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

LEASE/RENTAL OF HEATING AND COOLING PLANTS (X1NB)

Original Source

https://sam.gov/opp/9bd1149f47074cd6a5b69652a37f39d5/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors to provide annual chiller support, including rental, maintenance, and services for the Central Arkansas Veterans Healthcare System (CAVHS) at the John L. McClellan Medical Center in Little Rock, AR. The contractor will be responsible for delivering 1,000 tons of chilled water cooling, which encompasses installation, maintenance, setup, and eventual removal of chiller systems and related equipment, while ensuring compliance with health and safety regulations. This opportunity is crucial for maintaining quality cooling services that support veteran healthcare needs, and interested parties must respond by January 3, 2025, with comprehensive information about their qualifications and capabilities. For inquiries, contact Contracting Officer Anthony Marion at anthony.marion2@va.gov or call 713-794-7408.

    Point(s) of Contact
    Anthony MarionContracting Officer
    (713) 794-7408
    anthony.marion2@va.gov
    Files
    Title
    Posted
    36C25625Q0288.docx
    The Department of Veterans Affairs is seeking industry feedback through a Sources Sought Notice regarding the provision of annual chiller support, including rental, maintenance, and services for the Central Arkansas Veterans Healthcare System. The contracting office, located in Houston, TX, aims to identify capable contractors who can supply equipment that produces 1,000 tons of chilled water cooling while delivering associated services, maintenance, and onsite support at the John L. McClellan Medical Center in Little Rock, AR. Interested parties are required to respond by January 3, 2025, and must provide comprehensive information about their qualifications, business size, and certifications, as well as details about their capabilities to fulfill the requirements outlined. The document emphasizes the government's interest in potential small business set-asides and encourages responses to gauge market competition. It clearly states that this notice does not constitute a Request for Proposal (RFP) or a binding contract but serves as preliminary market research only.
    Draft Statement of Work.pdf
    The Central Arkansas Veterans Healthcare System (CAVHS) is seeking a contractor to provide comprehensive support for chiller rental, maintenance, and services at the John L. McClellan Medical Center in Little Rock, AR. The contractor is responsible for delivering 1,000 tons of chilled water cooling, which includes installation, maintenance, setup, and eventual removal of chiller systems and related equipment, such as pumps and cooling towers. Work is to be conducted during specified business hours, with provisions for after-hours labor as necessary. The scope includes the setup and decommissioning of chiller systems, maintenance during operational months, local equipment support, and compliance with health and safety regulations. Moreover, the contractor is tasked with managing waste disposal, site cleanliness, and ensuring the protection of existing infrastructure. The contract spans a base period with four additional option periods. A site visit for potential bidders is scheduled to facilitate further understanding of operational needs. This RFP underscores the government's commitment to ensuring quality cooling services in support of veteran healthcare needs.
    Lifecycle
    Title
    Type
    X1NB--Chiller Support/Rental, Maintenance and Services. CAVHS
    Currently viewing
    Sources Sought
    Similar Opportunities
    Chiller Replacement
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the replacement of a failed chiller unit at the Herzog Veterans Resource Center located in Dallas, Texas. The contractor will be responsible for supplying and connecting all necessary equipment, including hoses, piping, and wiring, as well as performing the initial startup of the chiller unit and dismantling the old unit. This procurement is crucial for maintaining the facility's operational efficiency and supporting veteran-related services. The contract is valued at $47 million, with a performance period of seven days post-award, and is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Interested parties can contact Melanie Williams at melanie.williams5@va.gov or by phone at 210-694-6378 for further information.
    Chiller Repair VA Loma Linda Health Care Systems
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors for the repair of Chiller 3 at the VA Loma Linda Health Care System in California. The procurement aims to address identified issues, including a refrigerant leak and a malfunctioning flow meter, requiring contractors to provide labor, materials, and equipment while ensuring compliance with safety and environmental regulations. This repair is critical for maintaining the operational integrity of the hospital's HVAC systems, which are essential for patient care and comfort. Interested vendors, particularly Service Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses, must submit their qualifications and capabilities by the specified deadline to Jordan Alonzo at jordan.alonzo@va.gov or by phone at 505-767-6094, with an expected performance period of 90 days following contract initiation.
    W099--Sources Sought - Supply - Chiller Lease - MPLS
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking businesses to provide a temporary chiller lease for the Minneapolis Veterans Affairs Medical Center (VAMC) for a duration of five months each year. The procurement involves supplying two self-contained 10-ton chiller units along with flexible supply and return air ducts, with delivery required by May 1 and collection after September 30 for each contractual period. This initiative is crucial for maintaining operational cooling needs while the facility explores partnerships with qualified service providers. Interested vendors must respond by January 10, 2025, with detailed information regarding their capabilities, socio-economic status, and compliance with relevant regulations, directed to Contracting Officer Joey Bloomer at joseph.bloomer@va.gov.
    4130--557-25-1-5151-0012, Replacement of Chiller 2, Chiller 4, and Chiller 5 (VA-25-00009689)
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) to provide and install three new 500-ton York Magnetic Bearing Chillers at the Dublin VA Medical Center, replacing malfunctioning existing units. The procurement emphasizes the need for contractors to ensure minimal disruption to medical center operations while adhering to strict infection control and safety standards during the installation process. This project is critical for maintaining the facility's operational efficiency and enhancing the healthcare infrastructure for veterans. Interested vendors must submit their proposals by December 13, 2024, at 4:00 PM Eastern Time, and can direct inquiries to Contracting Officer Don Grier at Don.Grier@va.gov or by phone at 404-321-6111 x4926.
    W041--614-25-1-5069-0033 / 36C249-25-AP-0458 -SPECIAL- Temp Cooling Tower (Eng)
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking to procure a temporary water cooling tower through a sole source contract with Aggreko, LLC, due to the urgent need for HVAC support during the construction of a permanent cooling tower. The procurement involves the rental of a cooling tower package, including associated cleaning and teardown fees, with a contract period from December 16, 2024, to December 15, 2026. This service is critical to maintaining efficient air conditioning for the health and safety of veteran patients and hospital staff, as any delays could jeopardize operational effectiveness. Interested parties can contact Contract Specialist Elyse N. McVey at Elyse.McVey@va.gov or 615-225-6502, with the response deadline for this solicitation set for January 19, 2025, at 10:00 AM Central Time.
    J041--Chiller Shaft Replacement John D. Dingell VA Medical Center
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors for a firm fixed-price contract to provide Chiller Shaft Replacement Services at the John D. Dingell VA Medical Center in Detroit, Michigan. The procurement is aimed at ensuring essential maintenance services that support the operational effectiveness of this key healthcare facility, in compliance with federal procurement standards. This opportunity falls under NAICS Code 238220, with a size standard of $19 million, and is being solicited in accordance with FAR 13. Interested bidders must be registered and active in the System for Award Management (SAM) to receive updates, with the solicitation expected to be available electronically on or around December 27, 2024. For further inquiries, potential bidders can contact Contracting Officer Alexis S. Alexander at Alexis.Alexander1@va.gov or by phone at 734-222-7169.
    AIR-COOLED PRECISION COOLING SYSTEMS
    Active
    Dept Of Defense
    The U.S. Army Contracting Command – Rock Island is seeking proposals for the procurement of three Air-Cooled Precision Cooling Systems to replace non-operational units at Pine Bluff Arsenal (PBA) in Arkansas. The contract will be a Firm-Fixed-Price agreement requiring the delivery of two 10-ton units and one 6.5-ton unit, with specific technical and warranty requirements outlined in the solicitation. This procurement is critical for maintaining operational capabilities at PBA through updated infrastructure, ensuring compliance with applicable standards and regulations. Interested contractors must submit their quotes electronically by January 6, 2025, and can direct inquiries to Greg Brown at greg.j.brown.civ@army.mil or John Fotos at john.g.fotos.civ@army.mil.
    J041--238220 | J041 | Heating and Cooling | Chilled Water Coil and Related Components Replacement | Philadelphia VAMC AHU 5-6 East
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the replacement of the chilled water coil and related components in the 5-6 East Air Handler at the Philadelphia VA Medical Center. This procurement, identified by solicitation number 36C24425Q0152, is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and requires contractors to demonstrate their technical capabilities through narratives of past projects, as well as compliance with the Service Contract Act. The project is critical for maintaining the facility's HVAC systems and is expected to be completed within approximately 120 days. Interested contractors must register in the System for Award Management (SAM) and submit their quotes by January 15, 2025, with a site visit scheduled for December 18, 2024, to assess the work environment. For further inquiries, contact Eric Christy at Eric.Christy@va.gov.
    Z2DA--657A4-21-800, TF - FCA - Remove and Replace End-of-Life HVAC Infrastructure Building 1
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors for a project to remove and replace outdated HVAC infrastructure at the John J. Pershing VA Medical Center in Poplar Bluff, Missouri. This initiative aims to enhance the facility's heating, ventilation, and air conditioning systems, ensuring compliance with modern standards and improving the quality of care for veterans. The project is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and has an estimated cost between $10 million and $20 million, with a completion timeline of 900 days. Interested vendors must register in the System for Award Management (SAM) and submit proposals by January 16, 2025, at 2:00 PM Central Time; inquiries can be directed to Contract Specialist Lucia Cowsert at lucia.cowsert@va.gov or by phone at 913-758-9912.
    Y1DA--CON NRM 653-25-101 Replace Bldg 65 Chillers
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors for a project to remodel Building 65 at the Roseburg VA Medical Center in Oregon, specifically to replace existing chillers and address various deficiencies in the facility's systems. The project involves significant upgrades, including enhancements to architectural, electrical, mechanical, plumbing, seismic, and fire protection systems, with an estimated cost between $2 million and $5 million. This initiative is part of broader efforts to modernize VA facilities, ensuring they meet contemporary standards while effectively serving the needs of veterans. Interested firms must respond by December 10, 2024, at 10 AM PST, providing detailed information to the Contract Specialist, Toni J. Knight, via email at toni.knight@va.gov.