Chiller Replacement
ID: 36C25725Q0135Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF257-NETWORK CONTRACT OFFICE 17 (36C257)ARLINGTON, TX, 76006, USA

NAICS

Facilities Support Services (561210)

PSC

MAINTENANCE OF HEATING AND COOLING PLANTS (Z1NB)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/229dbff734da424fa8916bab8dd4a6e6/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors for the replacement of a failed chiller unit at the Herzog Veterans Resource Center in Dallas, Texas. The contractor will be responsible for supplying and installing an 80-ton chiller, connecting all necessary components, and dismantling the old unit, with a performance period of seven days following contract award. This procurement is crucial for maintaining operational efficiency at facilities serving veterans and is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), with a contract value of approximately $47 million. Interested parties should direct inquiries to Melanie Williams at melanie.williams5@va.gov or call 210-694-6378, with proposal submissions due by January 31, 2025, at 1:00 PM CST.

    Point(s) of Contact
    Melanie Williams
    (210) 694-6378
    melanie.williams5@va.gov
    Files
    Title
    Posted
    Data Plate - A.pdf
    Data Plate - B.pdf
    Herzog Chiller 2nd picture with tree_.JPG
    Herzog Chiller Picture with tree.JPG
    Question and Answer - Part 3.pdf
    The document addresses a required upgrade for a pump located in the building's interior, specifically connected to the piping of the chiller system. It highlights the necessity to not only replace the existing pump but also to increase its capacity by selecting a larger model. This upgrade is essential to ensure the proper functioning of the cooling system and may be part of a broader initiative linked to government RFPs or infrastructure improvement projects. The concise guidance suggests a critical maintenance task aimed at optimizing building operations, reflecting a proactive approach to facility management in adherence to standards for performance and efficiency.
    Questions and Answers.pdf
    The document concerns the procurement process for a chiller at a Department of Veterans Affairs (VA) facility, clarifying responsibilities between the VA and the vendor. Key points include that all chiller specifications and relevant photographs will be available during an on-site visit. The VA will not supply the chiller, placing the responsibility for its provision with the vendor. Additionally, the document specifies that the vendor will also be responsible for any subcontracting related to electrical work necessary for the chiller's installation, as the VA will not handle these services. These clarifications are essential for ensuring that vendors understand their obligations in the context of the government Request for Proposals (RFP) and contracting processes. The information guides potential contractors in how they should prepare for fulfilling the requirements of the project effectively.
    Questions and Answers - Part 2.pdf
    The document outlines the specifications and queries regarding the replacement of an existing chiller system, emphasizing the uncertainty surrounding the size of the new chiller and necessary accompanying equipment upgrades. Key points include the request for confirmation on whether an 80-ton or 100-ton chiller will be installed, the need to potentially upsize the electrical service and pump, and the possibility of relocating a temporary chiller during the replacement process. The downtime for system re-integration is limited to a maximum of five hours, with some work needing to occur outside standard business hours. Additionally, the document raises concerns about the compatibility and performance of the existing pump and highlights the risk of short-cycling with an upgraded system. Despite recommendations for a comprehensive evaluation of the entire system before proceeding with the installation, this analysis has been deemed outside the current scope of work. The overall purpose of this solicitation is to clarify the specifics of the chiller replacement project and address potential challenges associated with the anticipated upgrade.
    S02 36C25725Q0135.pdf
    The document outlines a Request for Proposal (RFP) issued by the Department of Veterans Affairs for the replacement of a failed chiller unit at the Herzog Veterans Resource Center in Dallas, TX. The contractor is responsible for providing and connecting all necessary equipment, performing the initial startup, and dismantling the old chiller. The contract is valued at $47 million, with a performance period of seven days post-award. The RFP is set aside for small businesses, particularly certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), emphasizing compliance with federal regulations regarding subcontracting and labor standards. The document contains specific clauses that govern the contract's execution, including the necessity for electronic payment submissions and adherence to various legal and record-keeping requirements. By ensuring transparency and accountability, the contracting process aims to support veteran-related services through eligible small businesses, thereby fostering economic growth within this community.
    S02 36C25725Q0135 0001.pdf
    This document is an amendment to a solicitation issued by the Department of Veterans Affairs (VA), specifically the Network Contracting Office 17. The primary purpose of this amendment is to extend the deadline for submitting offers from January 6, 2025, at 1:00 PM CST to January 17, 2025, at 1:00 PM CST. Furthermore, it addresses inquiries from potential bidders by providing answers to questions raised prior to the amendment. The document outlines the acknowledgment requirements for the amendment, stating that failure to acknowledge may result in the rejection of offers. It includes essential administrative details and specifications related to the contract, emphasizing the importance of compliance with the amended timeline and guidelines for responding to the solicitation. This amendment reflects the VA's efforts to ensure a transparent and accessible bidding process for potential contractors, facilitating better preparation and response to the solicitation.
    S02 36C25725Q0135 0002.pdf
    This document serves as an amendment to a solicitation issued by the Department of Veterans Affairs' Network Contracting Office 17. The primary purpose of this amendment is to clarify certain aspects of the project, specifically regarding a pump located within the building that is connected to the chiller. The amendment states that the replacement of this pump is outside the original scope of the Statement of Work (SOW) and is therefore unnecessary at this time, as including it would alter the required work. Additionally, an attachment titled "Question and Answers Part 2" has been removed due to the exclusion of the pump from the project requirements. The document reaffirms that all other terms and conditions remain unchanged and in full effect. This amendment underscores the necessity for clear communication and adherence to defined project scopes in government contracting processes.
    S03 36C25725Q0135 0003.pdf
    The document pertains to an amendment regarding a Request for Proposal (RFP) for the replacement of a chiller system at the Herzog Veterans Resource Center in Dallas, TX. It updates the Statement of Work (SOW) to change the requirement from a 100-ton chiller to an 80-ton chiller due to the failure of the existing unit. The revised deadline for proposal submissions has been extended to January 31, 2025, at 1:00 PM CST, and no site visits or questions will be accommodated. The contractor is responsible for supplying and installing the new 80-ton chiller, connecting all necessary components, and removing the outdated chiller within a performance period of seven days following contract award. Additionally, records management stipulations mandate that all deliverables are considered government property, and proper adherence to federal regulations regarding privacy, record retention, and information management is essential. Overall, the amendment underscores the VA's commitment to maintaining operational efficiency at facilities serving veterans while ensuring compliance with federal mandates.
    Site Visit Sign In.pdf
    Lifecycle
    Title
    Type
    Chiller Replacement
    Currently viewing
    Solicitation
    Similar Opportunities
    N041--NEW | NTX HVAC Coil Replacements
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for the replacement of HVAC coils at the Dallas VA Medical Center, as outlined in solicitation number 36C25725Q0217. This project, with a total award amount of $19 million, requires qualified HVAC technicians to remove old coils and install new ones, adhering to safety standards and providing detailed service reports upon completion. The initiative underscores the VA's commitment to maintaining efficient operations within its facilities while promoting participation from Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Interested contractors should contact Contract Specialist Sherine Brooks at Sherine.Brooks@va.gov or by phone at 254-899-6034, with responses due by January 31, 2025, at 4 PM Central Time.
    J045--Replace Chiller #2 Project 526-22-105
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for the Replace Chiller 2 project (526-22-105) at the James J. Peters DVA Medical Center in Bronx, NY. This project, estimated to cost between $1,000,000 and $2,000,000, is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and involves the supply and installation of a new chiller, maintenance of a temporary chiller during the transition, and extensive electrical and mechanical work. The successful contractor must comply with federal, state, and local codes, ensuring the new installation is operational by May 1, 2025, to meet summer demands. Interested bidders should contact Contracting Officer Phillip D. Kang at Phillip.Kang@va.gov and are required to submit their proposals by the specified deadline, with a pre-bid site visit scheduled to facilitate understanding of the project requirements.
    Z1DA--556-23-104 Chilled Water Piping From Bldg.188 to Bldg.3
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for the installation of chilled water piping from Building 188 to Building 3 at the Captain James A. Lovell Federal Health Care Center in North Chicago, IL, under Project Number 556-23-104. The project requires contractors to provide all necessary labor, materials, and equipment, with an estimated contract value between $1,000,000 and $2,000,000, specifically set aside for Service-Disabled Veteran Owned Small Business (SDVOSB) firms. This initiative is crucial for modernizing the facility's infrastructure while ensuring compliance with stringent safety and operational standards. Interested contractors must submit their offers by February 21, 2025, and direct any inquiries to Contract Specialist Hudell D. Ballen at Hudell.Ballen@va.gov.
    X1NB--Amendment-0001-Revised Combine Solicitation 01-30-25 Amendment-0001-SF30-Questions and Responses Chiller Support/Rental, Maintenance and Services. CAVHS
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 16, is seeking qualified small businesses to provide chiller support, rental, maintenance, and services for the Central Arkansas Veterans Healthcare System. The procurement aims to secure a cooling system capable of producing 1,000 tons of chilled water at the John Little McClellan Memorial Veterans Hospital, with a performance period of five years commencing upon contract award. This initiative is crucial for maintaining operational efficiency and enhancing healthcare infrastructure for veterans, reflecting the government's commitment to quality service delivery. Interested vendors must submit their quotes by February 10, 2025, following a mandatory site visit on January 28, 2025, and can direct inquiries to Contracting Officer Anthony Marion at anthony.marion2@va.gov or by phone at 713-794-7408.
    W099--SDVOSB Set Aside - Service - Chiller Lease - MPLS
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals from certified service-disabled veteran-owned small businesses for the lease of temporary air conditioning units at the Minneapolis Veterans Affairs Health Care System. The procurement involves providing two self-contained 10-ton mobile air conditioning units for a five-month seasonal lease, with options for two additional years, aimed at supplying cooling for Building 222 until a permanent system is installed. This initiative underscores the importance of maintaining operational efficiency in healthcare facilities, particularly during peak temperature months. Interested contractors must submit their proposals by the specified deadlines, with delivery of the units expected by May 1, 2025, and inquiries directed to Contracting Officer Joseph A. Bloomer at Joseph.Bloomer@va.gov.
    Z2DA--STX Upgrade HVAC ALMD Lab 671-22-190
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is preparing to issue an Invitation for Bids (IFB) for the upgrade of HVAC systems in the 1st Floor Lab of the Audie L. Murphy VA Hospital located in San Antonio, Texas. This project entails general construction services, including alterations and the removal of existing utilities, with a contract value estimated between $1 million and $2 million. The initiative is part of the VA's commitment to enhancing healthcare facilities for veterans and is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The solicitation is expected to be released on SAM.gov around April 30, 2025, with bid openings anticipated for July 30, 2025. Interested bidders must ensure compliance with specific requirements, including a current VETS 4212 report and registration in SAM and SBA's VetCert platform, to have their proposals deemed responsive. For further inquiries, contact Cheryl Clark, Contract Specialist, at cheryl.clark4@va.gov.
    Z2DA--Project 671-25-006 Replace HVAC in Hemodialysis
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors for the presolicitation opportunity titled "Project 671-25-006 Replace HVAC in Hemodialysis" at the Audie Murphy VA Medical Center in San Antonio, Texas. The project involves comprehensive general construction services to replace the HVAC systems serving the Hemodialysis Unit, ensuring that adjacent areas remain accessible and operational throughout the construction process. This initiative is part of the VA's ongoing efforts to enhance healthcare infrastructure while minimizing disruptions to patient care, with the HVAC unit already on-site for installation. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSB) must submit proposals by February 6, 2025, at 10:00 AM Central Time, and can direct inquiries to Contract Specialist Jose Reveles at jose.reveles@va.gov or by phone at 254-899-6066.
    Chiller Repair VA Loma Linda Health Care Systems
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for a one-time repair service for Chiller 3 at the VA Loma Linda Health Care System in California. The project involves addressing a refrigerant leak and malfunctioning electromagnetic flow meters, requiring contractors to provide all necessary labor, tools, parts, and equipment for the repair, including leak detection, component replacement, and final system testing. This repair is crucial for maintaining the efficiency of the HVAC system within the healthcare facility, ensuring optimal operational conditions. Interested small businesses must submit their quotes and qualifications by February 7, 2025, with questions due by January 31, 2025. For further inquiries, contact Jordan Alonzo at jordan.alonzo@va.gov or call 505-767-6094.
    C223--405-25-002 | A/E Multi-stack Chiller Replacement
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified architect-engineer firms to provide design services for the Multi-stack Chiller Replacement project at the White River Junction VA Medical Center in Vermont. The project aims to replace unreliable multi-stack modular chillers and associated cooling system components to enhance energy efficiency and operational reliability, with a budget estimated between $1 million and $5 million. This procurement is critical for maintaining the healthcare facility's infrastructure while ensuring compliance with various codes and standards during the upgrade process. Interested firms, particularly Service-Disabled Veteran-Owned Small Businesses, must submit their qualifications via SF 330 packages by February 28, 2025, and direct any inquiries to Contracting Specialist Deborah L. Hughes at deborah.hughes4@va.gov.
    Z2DA--549-SL-832 BLDG 9 Roof Repair
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for the roof repair of Building 9 at the Dallas VA Medical Center, with a project budget estimated between $25,000 and $100,000. This project requires Service-Disabled Veteran-Owned Small Businesses (SDVOSB) to provide labor, materials, and supervision for the roof repairs, including the installation of a new steel structure for staff shelter, with a completion timeframe of 90 calendar days from the Notice to Proceed. The procurement emphasizes sustainable practices, requiring compliance with federal guidelines for sustainable products and services, and includes a mandatory site visit on January 27, 2025, with quotes due electronically by February 20, 2025. Interested contractors should contact Contract Specialist Eileen F. Myers at Eileen.Myers@va.gov for further details.