19WA8025Q0032 - Road and pavement rehabilitation at old Embassy building. Solicitation
ID: 19WA8025Q0032Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY WINDHOEKWASHINGTON, DC, 20520, USA

NAICS

Repair and Maintenance (811)

PSC

REPAIR OR ALTERATION OF OFFICE BUILDINGS (Z2AA)

Original Source

https://sam.gov/opp/118e2ab1052a40fd9cc619d5805377a5/view
Timeline
    Description

    The U.S. Embassy in Windhoek, Namibia, is soliciting bids for the rehabilitation of a tar road and pavement at the old Embassy building located at 14 Lossen Street, Ausspannplatz. The project requires contractors to provide all necessary services as outlined in the detailed Statement of Work, with a firm fixed price contract expected to be awarded based on the lowest-priced, technically acceptable offers. This procurement is crucial for maintaining the infrastructure of U.S. diplomatic facilities abroad, ensuring compliance with federal contracting standards. Interested vendors must submit their quotations by July 21, 2025, and are encouraged to attend a pre-quotation conference on July 11, 2025, for further clarification. For inquiries, contact Havalon Plaatjies at PlaatjiesHE@state.gov or David Norman at NormanDA@state.gov.

    Point(s) of Contact
    David Norman
    264612025098
    NormanDA@state.gov
    Havalon Plaatjies
    264612025037
    PlaatjiesHE@state.gov
    Files
    Title
    Posted
    Lossen St. Reinstatement of road. 14 Lossen St. Solicitation II.pdf
    The General Services Office is soliciting bids for the reinstatement of the tar road section and pavement at the old U.S. Embassy building in Windhoek, Namibia. The bidding document includes a pricing section requiring a firm fixed price that encompasses all labor, materials, and associated costs. The statement of work specifies the tasks required for the pavement reinstatement. Key instructions include delivery and performance timelines, with work to commence within five days and completed within 90 calendar days of receipt of the notice to proceed. A preconstruction conference will occur shortly after contract award to discuss critical matters affecting project progress. The contractor must ensure compliance with local laws, provide detailed construction schedules, and uphold high standards of workmanship and safety throughout the project. Additionally, the document emphasizes financial aspects such as payment schedules, insurance requirements, and conditions for final acceptance of work. Special clauses relating to performance bonds and labor regulations, including Davis-Bacon wage requirements, are also detailed. This procurement process reflects the federal government's structured approach to contracting, ensuring compliance with regulations and fostering accountability in public works projects.
    Lossen St. Reinstatement of Road & pavement. Cover letter.pdf
    The Embassy of the United States in Windhoek, Namibia, has issued a Request for Quotations (RFQ) for the rehabilitation of a tar road and pavement at the old Embassy building. Interested vendors are invited to submit their bids by June 10, 2025, following specific guidelines outlined in the RFQ. A pre-quotation conference is scheduled for June 3, 2025, at the project site to assist prospective quoters. Quotations must be in English and must comply with submission requirements, including completing necessary forms like SF-18, pricing details, and proof of registration in the System for Award Management (SAM). Submissions can be made physically or electronically, with strict limits on file sizes. The evaluation process will prioritize the lowest-priced, technically acceptable offers, and the embassy emphasizes the importance of timely and compliant submissions. This solicitation reflects the U.S. government's commitment to maintaining diplomatic facilities in accordance with federal contracting standards.
    Lossen St. Reinstatement of Road & Pavement. Invitation to tender II.pdf
    The U.S. Embassy in Windhoek is seeking bids for the reinstatement and rehabilitation of a section of tar road and pavement at the old Embassy building, located on Lossen Street, Ausspannplatz. The deadline for submitting quotations is July 21, 2025, by 17:00 Namibian time. Interested companies can access the Request for Quotation (RFQ) and specifications starting July 3, 2025. A site visit is scheduled for July 11, 2025, at 09:30 AM, requiring prior notification to the contact person, Mr. Havalon E. Plaatjies, via email. Quotations may be submitted in person at the Embassy's office or electronically. To be eligible, submissions must comply with guidelines in the RFQ document and be received by the deadline. For further inquiries, Mr. Plaatjies can be contacted directly for assistance. This tender represents a key government procurement opportunity aimed at improving Embassy facilities.
    Lossen St. Reinstatement of Road & pavement. SF-18. II.pdf
    This Request for Quotations (RFQ), numbered 19WA8025Q0046, was issued on July 3, 2025, by the U.S. Embassy in Windhoek, Namibia. The request pertains to the reinstatement and refurbishment of a tar road section and pavement at an old embassy building. It specifies that the RFQ is not a small business set-aside, encouraging all interested parties to provide their quotations by July 21, 2025, at 17:00. An essential detail of this RFQ is that it serves as an invitation for information rather than a binding offer to purchase, stating that the government is not responsible for any costs incurred in preparing quotes. The company is expected to indicate whether their supplies are of domestic origin and complete any required representations or certifications attached to the RFQ. The document stresses FOB destination for delivery, with quotations submitted directly to the issuing office provided in block 5A. Overall, this RFQ highlights the U.S. government's ongoing infrastructure support in foreign facilities and invites appropriate vendors to engage in this procurement process.
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