Annual Landscaping Services

The American Embassy in Nassau, The Bahamas, is soliciting proposals for annual landscaping and grounds maintenance services at a US Government property. Interested vendors must be technically qualified and financially responsible, meeting requirements such as SAM registration, NDAA compliance, English proficiency, established business presence, necessary resources, local licenses and insurance, a clean criminal record, and no conflicts of interest. Non-Bahamian companies must be registered to do business in The Bahamas and possess a Bahamian TIN. Key details include specific working hours (M-F, 9 am-5 pm), monthly electronic payments within 30 days of invoice approval, and a mandatory site visit on December 2, 2025. Proposals are due by January 6, 2026, at 3:00 pm. The scope of work includes comprehensive lawn care, pruning, leaf and debris removal, watering, fertilizing, pest control, annual hurricane preparations, and perimeter clearing. Vendors must provide all equipment and materials, maintain strict quality control, and submit a detailed Grounds Maintenance Plan. Security clearances are required for all personnel, and the vendor is responsible for key control and notifying the Embassy of labor disputes. The solicitation also outlines extensive insurance requirements, including general liability and workers' compensation, with the US Government named as an additional insured. Pricing must be submitted in a specified format, with VAT as a separate line item if applicable. The document incorporates various FAR and DOSAR clauses, including those related to combating human trafficking, telecommunications equipment, and electronic funds transfer. Offerors must complete the NDAA Certification regarding telecommunications and video surveillance services. A SAM registration and Bahamian TIN are essential for eligibility. Proposals must include proof of SAM registration, pricing, qualifications of personnel, past performance, references, and financial resources.