Preventive maintenance and servicing of the kitchen exhaust hood fire suppression system
ID: 19L16025Q0011Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY MONROVIAWASHINGTON, DC, 20520, USA

NAICS

Fire Protection (92216)

PSC

INSPECTION- FIRE CONTROL EQUIPMENT (H312)

Original Source

https://sam.gov/opp/f407cd5d440c4e67ae5a6e4ab536bebb/view
Timeline
    Description

    The U.S. Embassy in Monrovia, Liberia, is seeking qualified vendors to provide annual preventive maintenance and servicing for the kitchen exhaust hood fire suppression system installed at its facilities. The procurement includes comprehensive inspection, maintenance, and cleaning of the suppression system and exhaust ducting, which is critical for ensuring safety and compliance with fire protection regulations. Interested contractors must submit their quotations electronically by July 17, 2025, following a site visit scheduled for June 26, 2025, and must be registered in the System for Award Management (SAM). For further inquiries, vendors can contact Monroviabids@state.gov or call +231776777000.

    Point(s) of Contact
    Monroviabids@state.gov
    231776777000
    Monroviabids@state.gov
    Files
    Title
    Posted
    Solicitation_19L16025Q0011.pdf
    The U.S. Embassy in Monrovia is soliciting quotations via RFQ number 19L16025Q0011 for annual preventive maintenance and servicing of the kitchen exhaust hood fire suppression system. Interested vendors must submit their quotations electronically by July 17, 2025, and should register in the System for Award Management (SAM) beforehand. Critical deadlines include a site visit on June 26, 2025, with expressions of interest due by June 17, 2025. Quotations should include completed Standard Form 1449, pricing information, representations and certifications, and proof of SAM registration. The contract will be awarded to the lowest responsible offeror whose proposal is deemed acceptable without further discussions, although discussions may occur if necessary. The scope of the work covers inspection, maintenance, and cleaning tasks for the suppression system and exhaust ducting, highlighting safety and compliance requirements. Vendors must possess ANSUL certification and provide necessary tools and materials. This RFQ reflects the government's commitment to maintaining safety standards in embassy facilities while ensuring compliance with regulations.
    Solicitation Amendment _ Q and A .pdf
    The document is an amendment to a solicitation for a contract related to the installation and maintenance of an Ansul R-102 kitchen suppression system, issued by the U.S. Department of State at the American Embassy in Monrovia, Liberia. Effective July 11, 2025, this amendment primarily addresses inquiries received regarding the original solicitation dated June 6, 2025. Key clarifications include the installation date of the suppression system (2012), the last maintenance conducted (April 2025), and specifications regarding the system’s visibility and duct dimensions (13’ x 4.6’). It also confirms that the cooking appliances are electric. Interested contractors must acknowledge the receipt of this amendment by specific methods to ensure their offers are considered. The amendment reinforces that despite these clarifications, all other terms and conditions of the original solicitation remain unchanged. This reflects the government's commitment to transparency and clear communication in the procurement process.
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