U.S. Consulate Merida - HVAC Variable Frequency Drives Equipment Preventive Maintenance Services
ID: 19MX5225Q0009Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN CONSULATE MERIDAWASHINGTON, DC, 20520, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT COMPONENTS (J059)

Original Source

https://sam.gov/opp/eb84427b4b4b4ef09f30579f7b4938f5/view
Timeline
    Description

    The U.S. Department of State is seeking qualified contractors to provide preventive maintenance services for HVAC Variable Frequency Drives (VFDs) at the American Consulate General in Merida, Mexico. The contract, identified by solicitation number 19MX5225Q0009, aims to ensure the reliable operation of essential equipment through scheduled maintenance, documentation of activities, and compliance with local regulations and safety protocols. This firm fixed-price contract spans one year with the possibility of four optional extensions, emphasizing the importance of preventive measures over repairs. Interested parties must submit their quotations electronically by January 17, 2024, at 17:00 hrs CST, and can direct inquiries to Merida Procurement at meridaprocurement@state.gov.

    Point(s) of Contact
    Merida Procurement
    meridaprocurement@state.gov
    Files
    Title
    Posted
    Cover HVAC Variable Frequency.docx
    The U.S. Consulate General in Merida has issued a Request for Quotations (RFQ) number 19MX5225Q0009 for preventive maintenance services of variable frequency drives equipment. The contract will be awarded based on the lowest price technically acceptable to responsible offerors, with initial quotations reviewed without discussions unless further negotiation is needed. Quotations must be submitted electronically by January 17, 2024, at 17:00 hrs CST, including required pricing and delivery information; incomplete submissions will not be considered. The service will take place at the consulate address and must be completed within 15 days once the purchase order is awarded. Payment will be made through Electronic Funds Transfer after service delivery, with a processing time of 30 days post-invoice receipt. Unauthorized work will not be compensated. Prospective contractors must have a Commercial and Government Entity Code, be registered in the System for Award Management, and comply with NDAA 899. This RFQ emphasizes adherence to specifications, timely performance, and proper invoicing protocols while promoting contractor accountability within federal guidelines.
    PMSC VFDs - Merida (09052024).docx
    The U.S. Consulate General in Merida requires preventive maintenance services for its Variable Frequency Drives (VFDs), facilitating effective operations of its equipment. This firm fixed-price contract spans one year, with four optional extensions, and services are to be conducted in compliance with local regulations and security protocols. The contractor must furnish trained technicians, tools, and materials, ensuring all equipment is maintained in safe and efficient working order, with a focus on preventive measures rather than repairs, which are excluded from this agreement. Key responsibilities include scheduled service visits, documentation of maintenance activities, and provision of necessary spare parts. The contractor is required to adhere to specified operational hours and ensure personnel conduct aligns with government standards. Quality assurance mechanisms are outlined for monitoring contractor performance, necessitating timely identification and rectification of issues. The delivery of maintenance reports and proper disposal of hazardous materials fall under the contractor's obligations, emphasizing compliance with health and safety regulations. Overall, this RFP underlines the Consulate's commitment to maintaining equipment reliability and operational safety through structured maintenance services while ensuring accountability and adherence to safety standards.
    SF1449 Page.pdf
    The document is a solicitation for commercial items, specifically for annual preventive maintenance of the ABB ACH580-VCR NCC Variable Frequency Drive at the American Consulate General in Merida, Mexico. The solicitation number is 19MX5225Q0009, with an issue date of December 27, 2024, and offers are due by January 15, 2025. It states that the contracting opportunity is unrestricted and encourages participation from small and women-owned businesses. The contract will be administered and payment processed through the American Consulate General in Merida. The solicitation incorporates Federal Acquisition Regulation (FAR) clauses relevant to the procurement process and stipulates that the contractor must sign and return a specified number of copies to the issuing office. Key details such as shipment, payment terms, and the contractor’s responsibilities are highlighted throughout the solicitation, emphasizing compliance with federal procurement standards. This solicitation aims to facilitate the maintenance of essential equipment, ensuring smooth operational capabilities of the consulate's services.
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