U.S. Consulate Merida - Photovoltaic System Preventive Maintenance Services
ID: 19MX5225Q0007Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN CONSULATE MERIDAWASHINGTON, DC, 20520, USA

NAICS

Solar Electric Power Generation (221114)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT COMPONENTS (J059)

Original Source

https://sam.gov/opp/84072130261742c18f6ee152b680549c/view
Timeline
    Description

    The U.S. Department of State is seeking qualified contractors to provide preventive maintenance services for the photovoltaic system at the American Consulate General in Merida, Mexico. The contract, identified by solicitation number 19MX5225Q0007, requires semiannual and annual maintenance to ensure the operational efficiency of the solar energy system, which includes five SMA inverters and 752 Sunpower PV modules. This initiative underscores the U.S. government's commitment to sustainability and efficient energy use, while also supporting small businesses and promoting competitive procurement practices. Interested bidders must submit their quotations electronically by January 17, 2024, and ensure compliance with federal acquisition regulations, with payments processed via Electronic Funds Transfer following service completion.

    Point(s) of Contact
    Merida Procurement
    meridaprocurement@state.gov
    Files
    Title
    Posted
    Cover Photovoltaic System Maintenance.docx
    The U.S. Consulate General in Merida has issued a Request for Quotations (RFQ) number 19MX5225Q0007 for preventive maintenance services for its photovoltaic system. Quotations should be submitted electronically by January 17, 2024, with no exception for late submissions. Proposals must be comprehensive, including pricing, shipping, and delivery time details. The contract will be awarded based on the lowest price for technically acceptable offers, with the potential for discussions among companies within competitive range if necessary. Required services must be completed within 15 calendar days from the contract award, and performance is expected at the consulate in Yucatán, with a service delivery deadline of 60 days post-purchase order. Payment will be made via Electronic Funds Transfer following the receipt of services, with a processing time of 30 days for invoices. Prospective bidders must hold a valid Commercial and Government Entity Code (NCage), be registered in the System for Award Management (SAM), and comply with NDAA 899 regulations. Unauthorized services will not be compensated, emphasizing the importance of adherence to the outlined specifications. This RFQ highlights the U.S. Government's structured procurement process for services, ensuring transparency and compliance.
    PMSC SOW PV System - Merida 0614024.docx
    The U.S. Consulate General in Merida seeks a contractor for preventive maintenance services on its photovoltaic system. This firm-fixed-price contract extends for one year with potential for four additional one-year periods, all payments made in Mexican pesos. The contractor will perform semiannual and annual maintenance, ensuring operational efficiency of the system, which includes five SMA inverters, 752 Sunpower PV modules, and various additional equipment. Key responsibilities include maintaining safe and efficient equipment operation, adhering to security protocols for personnel access, and providing insurance coverage for liability. The contractor must submit approved lists of maintenance tasks and requirements for any repairs outside the maintenance scope. Deliverables include a signed checklist after each service and a comprehensive report detailing system performance. The document outlines strict security and conduct standards for contractor employees, ensuring they comply with regulations during on-site work. These requirements facilitate ongoing quality assurance to confirm satisfactory contractor performance, reflecting the U.S. government's commitment to operational reliability and safety in its facilities.
    SF1449 Page.pdf
    The document is a solicitation for a contract regarding the Semi-Annual Preventive Maintenance of the photovoltaic (solar energy) system at the American Consulate General in Merida, Mexico. The solicitation number is 19MX5225Q0007, and it was issued on December 27, 2024, with responses due by January 15, 2025. The acquisition is classified as unrestricted, encouraging participation from various business types, including small, women-owned, and veteran-owned businesses. The consulate is located at Calle 60 #338-K, Mérida, and the information contact is Dalia J Vargas. The purchasing office will handle payments, and the contractor must provide all services as described in the attached documentation, incorporating federal acquisition regulations (FAR). The document serves to gather bids for maintenance services essential to ensure the consistent operation of the solar energy system at the consulate, in line with the government’s push for sustainability and efficient energy use. This solicitation reflects the government's ongoing commitment to supporting small businesses while meeting essential service delivery requirements.
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    U.S. Consulate Merida - Photovoltaic System Preventive Maintenance Services
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