U.S. Consulate Merida - Automatic Transfer Switches Preventive Maintenance Services
ID: 19MX5225Q0010Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN CONSULATE MERIDAWASHINGTON, DC, 20520, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT COMPONENTS (J059)

Original Source

https://sam.gov/opp/618294481b3f4f78b107b21987d2fc8a/view
Timeline
    Description

    The U.S. Department of State, through the American Consulate in Merida, Mexico, is seeking proposals for preventive maintenance services for its Automatic Transfer Switches, specifically the Zenith ZBTS (D) Series. The contract aims to ensure the operational efficiency and safety compliance of the electrical and electronic equipment, with a focus on maintaining high standards and adhering to local laws. Interested contractors must submit their quotations electronically by January 17, 2024, at 17:00 hrs CST, and the award will be based on the lowest acceptable price without discussions, although discussions may occur if necessary. For further inquiries, potential bidders can contact Merida Procurement at meridaprocurement@state.gov.

    Point(s) of Contact
    Merida Procurement
    meridaprocurement@state.gov
    Files
    Title
    Posted
    Cover Photovoltaic System Maintenance.docx
    The U.S. Consulate General in Merida has issued a Request for Quotations (RFQ) for preventive maintenance services for its photovoltaic system, identified by RFQ number 19MX5225Q0007. Proposals are due by January 17, 2024, at 17:00 hrs CST, and must be submitted electronically. The government will award the contract based on the lowest price that meets technical specifications without discussions, although discussions may occur if needed. Quotations should include complete pricing, shipping, and delivery details, and only complete proposals from registered vendors with a valid Commercial and Government Entity Code and System for Award Management registration will be considered. Services must be delivered within 60 days post-award, with payment made via Electronic Funds Transfer after completion and receipt of an invoice, which will be processed within 30 days. Contractors are advised that no payments will be authorized for unapproved work. The RFQ outlines the project’s objectives and delivery location, emphasizing compliance with federal regulations, illustrating the U.S. Government's structured approach to procurement.
    PMSC SOW PV System - Merida 0614024.docx
    The U.S. Consulate in Merida seeks to establish a firm fixed-price contract for preventive maintenance services of its photovoltaic system for a one-year period, with the possibility of four additional one-year renewals. The contract includes comprehensive service requirements for the maintenance of the solar equipment, including inverters, photovoltaic modules, and weather stations. Key responsibilities include maintaining operational efficiency, ensuring safety compliance, and providing all necessary tools and materials. The contractor must submit regular maintenance checklists and reports to the consulate's Contracting Officer Representative (COR) for approval. Pricing must reflect all associated costs, and repair services will be billed separately, subject to prior approval. Security measures are stringent; contractor personnel must undergo a vetting process, and activities will be closely monitored within the secure consular premises. The contract emphasizes maintaining a high standard of conduct among contractor employees and adhering to local laws regarding registration and insurance. Overall, this initiative demonstrates the consulate's commitment to maintaining its renewable energy systems while ensuring compliance with operational standards and security protocols.
    SF1449 Page.pdf
    The document details a solicitation for commercial items issued by the American Consulate General in Merida, Mexico, focusing on a request for proposals (RFP) for semi-annual preventive maintenance of the NCC Photovoltaic (Solar Energy) System. The solicitation, numbered 19MX5225Q0007, was issued on December 27, 2024, with offers due by January 15, 2025. The acquisition is classified as unrestricted, inviting participation from various businesses, including small and women-owned enterprises. Key points include the requirement for the contractor to provide the specified services and the address for submitting proposals and invoices. The document incorporates standard Federal Acquisition Regulation (FAR) clauses and specifies that payment will be processed by the consulate in Merida. It emphasizes the importance of compliance with terms and conditions laid out in the agreement. Overall, the document serves as a formal notification to potential contractors about the opportunity to bid on maintenance services, ensuring that all terms are clearly outlined to streamline the procurement process.
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