U.S. Consulate Merida - Modular Scroll Air Cooled Chillers Preventive Maintenance Services
ID: 19MX5225Q0013Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN CONSULATE MERIDAWASHINGTON, DC, 20520, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT COMPONENTS (J059)

Original Source

https://sam.gov/opp/c501595f57014c4baafa8f6ae4f779f5/view
Timeline
    Description

    The U.S. Department of State is seeking qualified contractors to provide preventive maintenance services for modular scroll air-cooled chillers and a dedicated heat recovery chiller at the American Consulate General in Mérida, Mexico. The procurement includes quarterly and annual maintenance for four Trane chillers and multiple FloFab pumps, ensuring the operational efficiency and longevity of critical HVAC equipment. This firm fixed-price contract, which spans one year with four optional extensions, emphasizes compliance with federal acquisition regulations and requires contractors to maintain detailed records of services performed. Proposals are due by January 15, 2025, and interested parties should contact Merida Procurement at meridaprocurement@state.gov for further information.

    Point(s) of Contact
    Merida Procurement
    meridaprocurement@state.gov
    Files
    Title
    Posted
    Cover Chiller Maintenance.docx
    The U.S. Consulate General in Merida has issued a Request for Quotations (RFQ) for preventive maintenance services of modular scroll air-cooled chillers and a dedicated heat recovery chiller. Quotations are due by January 17, 2024, and must be submitted electronically. The contract will be awarded based on the lowest price technically acceptable, with an emphasis on straightforward initial proposals. The attached Statement of Work outlines specific requirements, with service to be performed at the consulate within 60 days of purchase order issuance. Payment will occur via Electronic Funds Transfer within 30 days of invoice receipt, with a strict policy against unauthorized work. Additionally, prospective contractors must have a Commercial and Government Entity Code, be registered in the System for Award Management, and comply with NDAA 899 regulations. This RFQ highlights the government's structured approach to procurement, ensuring transparency, compliance, and accountability in awarding contracts.
    PMSC Chillers - Merida 06262024.docx
    The U.S. Consulate General in Merida requires a contractor for preventive maintenance services on its air-cooled helical-rotary chillers. This firm fixed-price contract, payable in Mexican pesos, will span one year with four optional extensions. The contractor is responsible for ensuring the equipment functions efficiently and safely, involving a mix of semi-annual and annual maintenance for multiple chillers and inline pumps. Key requirements include providing trained personnel, tools, and materials, while adhering to safety and security protocols. All services must comply with established performance standards, and detailed records of tasks must be submitted after each visit. The maintenance agreement excludes repairs, which must be approved separately. The contractor must also maintain proper inventory of hazardous materials and ensure compliance with local laws regarding disposal. The quality assurance plan requires monitoring to address service deficiencies and customer complaints promptly. This contract reflects the U.S. government's commitment to maintaining operational integrity within its facilities while upholding stringent performance requirements and safety standards.
    SF1449 Page.pdf
    The document outlines a solicitation for commercial items, specifically addressing maintenance services for various chillers and pumps at the American Consulate General in Mérida, Mexico. The requisition number is PR14992798, and the solicitation number is 19MX5225Q0013, issued on December 27, 2024, with proposals due by January 15, 2025. The main services requested include quarterly and annual preventive maintenance for four Trane chillers and multiple FloFab pumps, which are essential for the facility's cooling systems. The solicitation is open to all businesses, including small and disadvantaged companies. The document emphasizes compliance with federal acquisition regulations, indicating that proposals must meet specific terms and conditions. The objective is to secure reliable maintenance services to ensure operational efficiency and longevity of critical HVAC equipment while adhering to the contracting policies of the government. The detailed specifications and quantities highlight the comprehensive nature of the required services, ensuring clarity for potential contractors.
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