U.S. Consulate Merida - Air Handling Units Preventive Maintenance Services
ID: 19MX5225Q0014Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN CONSULATE MERIDAWASHINGTON, DC, 20520, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT COMPONENTS (J059)

Original Source

https://sam.gov/opp/50b05852fdb04446bb910d3e7e940746/view
Timeline
    Description

    The U.S. Department of State, through the American Consulate in Merida, Mexico, is seeking qualified contractors to provide preventive maintenance services for its Air Handling Units (AHUs) and related systems. The procurement includes semi-annual and annual maintenance for various AHUs, including dedicated outside-air systems, with a focus on ensuring optimal operational conditions and compliance with facility management standards. This contract is critical for maintaining the operational integrity of the consulate's infrastructure and is structured as a firm fixed price for one year, with the possibility of four one-year extensions. Interested bidders must submit their proposals by January 17, 2024, via email, and are encouraged to contact Merida Procurement at meridaprocurement@state.gov for further details.

    Point(s) of Contact
    Merida Procurement
    meridaprocurement@state.gov
    Files
    Title
    Posted
    Cover HVAC Air Handling Units.docx
    The U.S. Consulate General in Merida has issued a Request for Quotation (RFQ) number 19MX5225Q0014 for preventive maintenance services of its Air Handling Units (AHU), Dedicated Outside Air Supply (DOAS), electric motors, and variable frequency drives. Interested bidders must submit written proposals by January 17, 2024, at 17:00 hrs CST, via email only. The contract will be awarded based on the lowest price that meets technical acceptance criteria without discussions unless necessary. The completion of services is required within 15 days post-acceptance, with performance at the consulate's designated location. Payment will be made electronically after services are delivered, with a processing period of up to 30 days post-invoice submission. Vendors must hold a Commercial and Government Entity Code (NCAGE), be registered in the System for Award Management (SAM), and comply with NDAA 899 requirements. The RFQ emphasizes the prohibition of payment for unauthorized work. The document's structure includes sections on the scope, delivery, payment, and registration requirements relevant for bidders, reflecting the formal government procurement process.
    PMSC AHU - Merida 06072024.docx
    The U.S. Consulate in Merida is seeking a contractor for preventive maintenance of its Air Handling Units, Dedicated Outside Air Units, and related electric motors and drives. The contract is structured as a firm fixed price for a one-year period, with up to four potential one-year extensions. It mandates regular maintenance to ensure optimal operational conditions and includes detailed pricing for semiannual and annual services of various units. Key duties for the contractor involve providing qualified personnel, necessary tools, and materials, while all air filters will be supplied by the U.S. Consulate. The contract emphasizes adherence to strict performance standards, quality assurance, and compliance with safety protocols, including personnel security measures to access government buildings. Additional aspects cover insurance requirements, invoicing procedures, and the need for robust communication between the contractor and consulate representatives. The preventive maintenance tasks, as outlined, are designed to minimize system malfunctions and ensure the reliability of vital equipment. This RFP illustrates the consulate's commitment to maintaining operational integrity through professional outsourced services.
    SF1449 Page.pdf
    This document is a solicitation for commercial items related to the semi-annual and annual preventive maintenance of air handling units (AHUs) at the American Consulate General in Merida, Mexico. The solicitation, numbered 19MX5225Q0014, is issued by the consulate and requires interested contractors to submit offers by January 15, 2025. It outlines specific maintenance needs for various AHUs, including four units identified as N-AHU-01 through N-AHU-04, and additional systems such as the dedicated outside-air system (N-DOAS-01). The procurement is open to all businesses but encourages participation from small, women-owned, and veteran-owned companies. The document indicates that the contractor must agree to deliver all required services under the specified terms and conditions. The estimated scope includes both preventative maintenance and associated inspections, reinforcing a commitment to operational efficiency and compliance with facility management standards. This RFP embodies the government’s structured approach to maintaining critical infrastructure within its international operations.
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    U.S. Consulate Merida - Air Handling Units Preventive Maintenance Services
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