Diplomatic Post Office (DPO) Mail and Diplomatic Pouch Pick-up and Delivery Services US Embassy Ljubljana, Slovenia
ID: 19S16025Q0007Type: Combined Synopsis/Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY LJUBLJANAWASHINGTON, DC, 20520, USA

NAICS

Process, Physical Distribution, and Logistics Consulting Services (541614)

PSC

SUPPORT- MANAGEMENT: LOGISTICS SUPPORT (R706)

Original Source

https://sam.gov/opp/d7b1a8001921435da2307fb4c33def85/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Ljubljana, Slovenia, is seeking qualified vendors to provide Diplomatic Post Office (DPO) mail and diplomatic pouch pick-up and delivery services. The contract will cover services from July 1, 2025, to June 30, 2026, with options to extend for up to four additional years, and includes managing both incoming and outgoing shipments, customs clearance, and transportation to and from the embassy and Ljubljana International Airport. This procurement is crucial for supporting the embassy's diplomatic operations and ensuring efficient logistical services while adhering to federal regulations. Interested vendors must submit their quotations electronically by May 28, 2025, at 13:00, and are required to complete several forms, including the SF-18 and DEI Certification, while ensuring registration in the System for Award Management (SAM) database. For further inquiries, vendors can contact Marijan Kruhar at KRUHARM@STATE.GOV or the Ljubljana Procurement Team at Ljubljana_Procurement@state.gov.

    Point(s) of Contact
    MARIJAN KRUHAR
    KRUHARM@STATE.GOV
    LJUBLJANA PROCUREMENT TEAM
    Ljubljana_Procurement@state.gov
    Files
    Title
    Posted
    DEI Certification.pdf
    The document outlines the Anti-Discrimination Certification required for contractors working with the U.S. Embassy in Ljubljana, Slovenia. It emphasizes the necessity for contractors to certify compliance with federal anti-discrimination laws and the prohibition against operating programs that promote Diversity, Equity, and Inclusion (DEI) in violation of these laws. The certification is integral to payment decisions under the False Claims Act. Contractors must complete specific steps, including reading the certification, checking boxes for compliance, and providing an authorized signature. The form ensures that only entities that adhere to anti-discrimination regulations are considered for government contracts, reinforcing the government's stance against practices that may contravene existing laws. Overall, this certification process is a critical component of the government's procurement framework, aimed at upholding fairness and legal compliance in contracting.
    RFQ 19S16025Q0007.pdf
    The U.S. Embassy in Ljubljana, Slovenia, has issued a Request for Quotations (RFQ) for diplomatic mail and pouch pick-up and delivery services between July 1, 2025, and June 30, 2026, with options to extend for four additional years. Interested vendors must submit their quotations by May 28, 2025, adhering to specific guidelines, including the requirement to participate in the System for Award Management (SAM) database. Quotations must include completed forms, including pricing and representations, and be submitted electronically. The service provider will manage both incoming and outgoing shipments, handling customs clearance and transportation to and from the embassy and the Ljubljana International Airport. The contract outlines the expected schedule, responsibilities for securing shipments, and recordkeeping protocols. Estimated shipment volumes are provided, with a minimum and maximum order requirement for the duration of the contract. The RFQ contains detailed clauses regarding quality assurance, contract terms, and compliance with federal regulations. It emphasizes the importance of service and performance standards, including the consequences of failures in service delivery. This initiative reflects the U.S. government's ongoing commitment to efficiently support its diplomatic operations while ensuring compliance with established regulations and standards.
    RFQ 19S16025Q0007 SF-18.pdf
    The document is a Request for Quotations (RFQ) numbered 19S16025Q0007 issued by the U.S. Embassy in Slovenia, aimed at soliciting bids for Diplomatic Post Office (DPO) mail and diplomatic pouch pick-up and delivery services. The RFQ, designated as a small business set-aside, stipulates a response deadline of May 28, 2025, by 13:00 hours. It outlines the required services, which span a base year and four option years, running from July 1, 2025, to June 30, 2030. Quoters are instructed to provide their proposals while also noting that responses are not binding offers and do not obligate the government to incur costs associated with the quotation. Any additional representations or provisions must be included with the submission. This RFQ underscores the U.S. government’s effort to efficiently procure necessary logistical services for its operations abroad, reflecting ongoing commitments to diplomatic functions and requirements in Slovenia. The document serves as a formal invitation for service providers to participate in the bidding process while ensuring compliance with federal procurement regulations.
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