RFP#19NP4026R003 -Shipping and Packing Solicitation

This government Request for Proposal (RFP) (RFQ Number S-19NP4026R0003) is for Indefinite Delivery/Indefinite Quantity (IDIQ) shipping and packing services for the U.S. Mission in Kathmandu, Nepal. The contract covers packing, freight handling, forwarding, cargo storage, and customs clearance for various items, including household effects (HHE), unaccompanied air baggage (UAB), and general cargo. The period of performance is one year, with a guaranteed minimum order of 10,000 lbs and a maximum of 150,000 lbs annually. Key requirements include adherence to packing specifications, detailed inventory lists, proper handling of government-furnished materials, and specific storage area criteria. The contractor is responsible for all personnel, materials, and transportation, ensuring compliance with U.S. Government and local regulations. A Quality Assurance and Surveillance Plan (QASP) will monitor performance, with a threshold of no more than one customer complaint per month.

The U.S. Embassy in Kathmandu, Nepal, issued Solicitation Number 19NP4026R003 for shipping, packing, and crating services. A pre-solicitation conference on December 5, 2025, addressed key requirements and vendor questions. Contractors must provide storage and logistics services, including warehouse facilities meeting specific standards. Packing and unpacking will occur at client residences, Embassy facilities, or the contractor's warehouse. Proposals are due by January 5, 2026, 5:00 PM local time, submitted exclusively to KTMContracts@state.gov with a clear subject line. The solicitation clarifies that Defense Base Act (DBA) insurance is not applicable, but complete SAM registration is required before the final award. Additionally, a 2% payment withholding applies to Nepalese service providers, which is non-refundable. The Embassy determines the mode of international shipment and issues the U.S. Government Bill of Lading (GBL) for each shipment, with contractors responsible for booking and coordinating with carriers, using U.S. flag carriers when available.