SOLE SOURCE AWARD NOTICE Zeiss Maintenance Service IDIQ CIVAHCS
ID: 36C26325D0059Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFUS

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/0bc7efa76da445ed8c6899f2f0725800/view
Timeline
    Description

    The Department of Veterans Affairs is issuing a sole source award notice for maintenance services related to Carl Zeiss Meditec eye equipment at the Central Iowa VA Health Care System. The procurement aims to secure specialized maintenance and repair services, which are critical for ensuring the operational efficiency of advanced medical equipment used in patient care. ProAim Americas, LLC, identified as the only authorized distributor and service provider for Zeiss equipment, will receive an award amounting to $219,270.51, with the contract effective until April 28, 2025. For further inquiries, interested parties may contact Joshua I. Imdacha at joshua.imdacha@va.gov or by phone at 319-339-7017.

    Point(s) of Contact
    Joshua I Imdacha
    (319) 339-7017
    joshua.imdacha@va.gov
    Files
    Title
    Posted
    JOFOC CO Signed.pdf
    The Department of Veterans Affairs seeks approval for a sole-source award under the Simplified Acquisition Procedures for maintenance and repair of Carl Zeiss Meditec eye equipment at the Central Iowa VA Health Care System, with an estimated cost of $122,433.72. ProAim, the only authorized distributor and service provider for Zeiss equipment, has been identified through market research as the sole source for these services, confirmed by the manufacturer. A total of 315 registered service-disabled veteran-owned and veteran-owned small businesses were reviewed, but none were authorized to provide Zeiss services, leading to the conclusion that a set aside for SDVOSB/VOSB cannot be met for this requirement. Following a prior solicitation that garnered minimal responses, ProAim emerged as the best value for the VA. The contracting officer, Joshua Imdacha, has certified that this justification aligns with federal regulations. This document underscores the VA's commitment to ensuring high-quality service through designated providers for specialized medical equipment.
    Lifecycle
    Title
    Type
    SOLE SOURCE AWARD NOTICE Zeiss Maintenance Service IDIQ CIVAHCS
    Currently viewing
    Special Notice
    Similar Opportunities
    Name Brand or Equal to: Zeiss IOL Master 700 with Total Keratometry License
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for the procurement of a Zeiss IOL Master 700 with Total Keratometry License, or an equivalent product, to be delivered to Decatur, Georgia. Contractors must provide an authorized distributor letter from the manufacturer along with their quotes, and those offering equal products must include descriptive literature demonstrating compatibility with existing systems. This equipment is critical for ophthalmic measurements and surgical planning, ensuring high-quality care for veterans. Interested vendors should direct inquiries to Ashley Stewart at ashley.stewart4@va.gov, and must adhere to the requirements outlined in the solicitation documents.
    6515--Zeiss Pentero 800 S Microscope INTENT TO SOLE SOURCE
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 8, intends to sole source the procurement of a Zeiss Pentero 800 S Microscope for the C.W. Bill Young Veterans Medical Center located in Bay Pines, Florida. This procurement includes one PENTERO 800 S Spine Comfort Package Microscope and necessary accessories, as the current microscope utilized by the Spine and Urology departments has reached its end-of-life and is malfunctioning, posing potential safety risks during procedures. The Pentero 800S offers significant enhancements, including 60% more magnification and 50% higher resolution, which are crucial for surgical precision, along with ergonomic features designed to reduce surgeon fatigue and improve overall efficiency. Interested parties should note that the response deadline for this notice is December 11, 2025, at 14:00 Eastern Time, and can contact Contract Specialist Michael A. Shook at Michael.Shook@va.gov or by phone at 813-972-2000 Ext 2819 for further inquiries.
    J065--Carl Zeiss Service Contract
    Buyer not available
    The Department of Veterans Affairs is seeking quotes for a service contract for Optime Complete Preventative Maintenance Services at the Alaska VA Medical Center in Anchorage, AK. This procurement is a total small-business set-aside under NAICS code 811210, focusing on electronic and precision equipment repair and maintenance, and will result in a fixed-price contract with a base year and three one-year options. The services are critical for maintaining the operational efficiency of medical equipment, ensuring high-quality care for veterans. Interested contractors must be registered in the System for Award Management (SAM) database and are advised that the solicitation will be available on November 28, 2025, with a closing date of December 11, 2025; for further inquiries, they can contact Contract Specialist Denise Patches at Denise.Patches@va.gov or by phone at 253-888-4922.
    J065-- Service Contract for Bruker
    Buyer not available
    The Department of Veterans Affairs is seeking a service contract for Bruker equipment, specifically through a sole source justification. This procurement aims to secure maintenance and repair services for government-owned medical, dental, and veterinary equipment, ensuring operational efficiency and compliance with health standards. The contract is critical for maintaining the functionality of specialized equipment used in veteran care. Interested parties can reach out to Contract Specialist Lesley Kitchen at lesley.kitchen@va.gov or by phone at 972-708-0818 for further details regarding this opportunity.
    J065--GE Imaging Equipment Maintenance & Service
    Buyer not available
    The Department of Veterans Affairs, Network Contracting Office 23, intends to award a sole-source, firm-fixed-price contract to GE Precision Healthcare LLC for the maintenance and service of GE imaging equipment. This procurement is justified under the authority of 41 U.S.C. 3304(a)(1) and FAR 13.106-1(b), as GE Precision Healthcare is the only authorized vendor capable of servicing their proprietary equipment, which is critical for ensuring the integrity and functionality of medical imaging systems used in various VA facilities. The contract will cover maintenance services from January 1, 2026, to December 31, 2026, with a renewal option, and interested vendors are invited to submit capability statements to demonstrate their ability to meet the requirements by contacting Cameron Rick at cameron.rick@va.gov within ten calendar days of the notice's publication.
    6540--Biometer Optometry
    Buyer not available
    The Department of Veterans Affairs is seeking qualified vendors to provide Biometer Optometry equipment for the Huntington Veterans Affairs Medical Center (VAMC). The procurement includes the Argos Biometer, along with warranty, installation, and training services, adhering to the brand name or equal requirement as specified in FAR Clause 52.211-6. This equipment is crucial for performing accurate biometry, keratometry, and intraocular calculations, particularly in complex cataract cases, and must integrate with existing systems such as Vista Imaging and Zeiss FORUM. Interested vendors must submit their responses, including company information and authorized dealer verification, by December 18, 2025, to assist in determining potential set-asides for future solicitations. For inquiries, contact Alison Klein at Dylan.Gore@va.gov or call 202-745-8000 x54953.
    J066--Intent to sole sourc Cytek Aurora Laser Service Contract
    Buyer not available
    The Department of Veterans Affairs intends to award a sole-source, firm-fixed-price contract to Cytek Biosciences for the annual maintenance and repair of the Cytek Aurora Flow Cytometer at the TVHS VA Medical Center in Nashville, TN. The contract requires two preventive maintenance inspections per year, provision of all necessary parts, travel, and labor for repairs, as well as 24-hour technical support and 48-hour response for non-functional instruments, all to be performed by authorized Cytek engineers. This specialized equipment is crucial for VA-related research, and the anticipated award date is December 18, 2025. Interested parties may submit documentation demonstrating their capabilities to Carmen Hanczyk at Carmen.Hanczyk@va.gov by December 8, 2025, at 11:00 AM EST; however, this notice is not a solicitation for competitive quotes, and the government will not cover response costs.
    J065--FY26 SERVICES BASE+4 | Steris Advantage-Plus Service Agreement | 526 Bronx
    Buyer not available
    The Department of Veterans Affairs, Network Contracting Office 2, intends to award a sole-source contract to STERIS CORPORATION for the Steris Advantage-Plus Service Agreement at the James J. Peters VA Medical Center in Bronx, NY. This procurement involves comprehensive service maintenance for Medivators, including full technical support, OEM-compliant preventative maintenance, corrective services with a four-business-hour response time, and on-site training for Sterile Processing staff. STERIS CORPORATION is the only authorized service provider for this equipment, justifying the non-competitive award under NAICS 811210 and PSC J065. Interested firms that believe they can meet these requirements must submit supporting documentation to Zachary Whiting at zachary.whiting2@va.gov by December 8, 2025, at 10:00 AM EST.
    J066--New - VISN 17 GeneXpert Analyzer M&R Consolidated IDIQ
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 17, intends to award a sole source, firm-fixed-price, single-award Indefinite Delivery Indefinite Quantity (IDIQ) contract to Cepheid for the maintenance and repair services of GeneXpert analyzers. This procurement includes service agreements for various GeneXpert systems, along with necessary modules and reagents, to support the Pathology and Laboratory Medicine Service (P&LMS) across multiple locations within Veterans Integrated Service Network (VISN) 17, including El Paso, South Texas, Central Texas, Big Spring, and Amarillo VA Healthcare Systems. The GeneXpert systems are critical for laboratory diagnostics, ensuring timely and accurate results for veterans' healthcare needs. Interested parties may submit capability statements to the primary contact, Delphia Schoenfeld, at delphia.schoenfeld@va.gov within 10 calendar days of this notice, as the contract will be awarded to Cepheid if no other responsible sources are identified.
    6636--New - Advanced Instruments Anoxomat Service
    Buyer not available
    The Department of Veterans Affairs, through the Network Contracting Office 17, intends to award a sole source, firm-fixed-price contract to Advanced Instruments for the preventative service and maintenance of the Advanced Instruments Anoxomat anaerobic jar system (SN: 1312-1214) at the Audie L. Murphy VA Hospital. The contract will encompass a base year plus four option years, requiring a 5-day response time, one annual on-site preventive maintenance service, onsite repairs, unlimited phone support, and provision of a loaner instrument. This specialized equipment is critical for microbiological analysis, and due to its proprietary nature, only Certified Advanced Instruments Field Service Engineers are authorized to perform the necessary work. Interested parties may submit capability statements to Joshua Weisman at joshua.weisman@va.gov by the deadline of five business days from the notice publication, as no contract will be awarded based on offers received.