SOLE SOURCE AWARD NOTICE Zeiss Maintenance Service IDIQ CIVAHCS
ID: 36C26325D0059Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFUS

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/0bc7efa76da445ed8c6899f2f0725800/view
Timeline
    Description

    The Department of Veterans Affairs is issuing a sole source award notice for maintenance services related to Carl Zeiss Meditec eye equipment at the Central Iowa VA Health Care System. The procurement aims to secure specialized maintenance and repair services, which are critical for ensuring the operational efficiency of advanced medical equipment used in patient care. ProAim Americas, LLC, identified as the only authorized distributor and service provider for Zeiss equipment, will receive an award amounting to $219,270.51, with the contract effective until April 28, 2025. For further inquiries, interested parties may contact Joshua I. Imdacha at joshua.imdacha@va.gov or by phone at 319-339-7017.

    Point(s) of Contact
    Joshua I Imdacha
    (319) 339-7017
    joshua.imdacha@va.gov
    Files
    Title
    Posted
    JOFOC CO Signed.pdf
    The Department of Veterans Affairs seeks approval for a sole-source award under the Simplified Acquisition Procedures for maintenance and repair of Carl Zeiss Meditec eye equipment at the Central Iowa VA Health Care System, with an estimated cost of $122,433.72. ProAim, the only authorized distributor and service provider for Zeiss equipment, has been identified through market research as the sole source for these services, confirmed by the manufacturer. A total of 315 registered service-disabled veteran-owned and veteran-owned small businesses were reviewed, but none were authorized to provide Zeiss services, leading to the conclusion that a set aside for SDVOSB/VOSB cannot be met for this requirement. Following a prior solicitation that garnered minimal responses, ProAim emerged as the best value for the VA. The contracting officer, Joshua Imdacha, has certified that this justification aligns with federal regulations. This document underscores the VA's commitment to ensuring high-quality service through designated providers for specialized medical equipment.
    Lifecycle
    Title
    Type
    SOLE SOURCE AWARD NOTICE Zeiss Maintenance Service IDIQ CIVAHCS
    Currently viewing
    Special Notice
    Similar Opportunities
    J065--Walla Walla VA OPTIME COMPLETE Service Agreement
    Buyer not available
    The Department of Veterans Affairs is soliciting proposals for a Zeiss Optime Complete Service Agreement for the Walla Walla VA Medical Center, focusing on preventive and corrective maintenance for specific ophthalmology systems. This procurement is a total small business set-aside and requires vendors to be manufacturer-authorized, providing OEM documentation for the HFA3 860, ATLAS 500, and CLARUS 500 systems. The contract, valued at approximately $34 million, includes a base year and three option years, with services performed on-site during business hours and a 10-business-day response time for corrective maintenance. Interested vendors must submit their proposals by December 10, 2025, at 10:00 AM PST, and can contact Contract Specialist Denise L Patches at Denise.Patches@va.gov for further information.
    6515--NX EQ Scanning Systems: Laser: Optical Biometry (VA-26-00026659)
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking qualified vendors to provide Scanning Systems: Laser: Optical Biometry, specifically the Zeiss® IOL Master 700 or equivalent, for a national single-requirements contract. This procurement aims to ensure accurate intraocular lens power calculations essential for cataract surgeries performed at VA medical centers across the United States. The systems are critical for measuring eye anatomical characteristics, which directly impact the success of cataract procedures, with approximately 70,000 surgeries conducted annually within the VA. Interested vendors must respond to the Sources Sought Notice by providing technical literature demonstrating compliance with specified salient characteristics, company details, and service plan information. For inquiries, contact Lisa Thompson at lisa.thompson10@va.gov or 303-712-5773.
    Name Brand or Equal to: Zeiss IOL Master 700 with Total Keratometry License
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for the procurement of a Zeiss IOL Master 700 with Total Keratometry License, or an equivalent product, to be delivered to Decatur, Georgia. Contractors must provide an authorized distributor letter from the manufacturer along with their quotes, and those offering equal products must include descriptive literature demonstrating compatibility with existing systems. This equipment is critical for ophthalmic measurements and surgical planning, ensuring high-quality care for veterans. Interested vendors should direct inquiries to Ashley Stewart at ashley.stewart4@va.gov, and must adhere to the requirements outlined in the solicitation documents.
    6515--Zeiss Pentero 800 S Microscope INTENT TO SOLE SOURCE
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 8, intends to sole source the procurement of a Zeiss Pentero 800 S Microscope for the C.W. Bill Young Veterans Medical Center located in Bay Pines, Florida. This procurement includes one PENTERO 800 S Spine Comfort Package Microscope and necessary accessories, as the current microscope utilized by the Spine and Urology departments has reached its end-of-life and is malfunctioning, posing potential safety risks during procedures. The Pentero 800S offers significant enhancements, including 60% more magnification and 50% higher resolution, which are crucial for surgical precision, along with ergonomic features designed to reduce surgeon fatigue and improve overall efficiency. Interested parties should note that the response deadline for this notice is December 11, 2025, at 14:00 Eastern Time, and can contact Contract Specialist Michael A. Shook at Michael.Shook@va.gov or by phone at 813-972-2000 Ext 2819 for further inquiries.
    J065--Carl Zeiss Service Contract
    Buyer not available
    The Department of Veterans Affairs is seeking quotes for a service contract for Optime Complete Preventative Maintenance Services at the Alaska VA Medical Center in Anchorage, AK. This procurement is a total small-business set-aside under NAICS code 811210, focusing on electronic and precision equipment repair and maintenance, and will result in a fixed-price contract with a base year and three one-year options. The services are critical for maintaining the operational efficiency of medical equipment, ensuring high-quality care for veterans. Interested contractors must be registered in the System for Award Management (SAM) database and are advised that the solicitation will be available on November 28, 2025, with a closing date of December 11, 2025; for further inquiries, they can contact Contract Specialist Denise Patches at Denise.Patches@va.gov or by phone at 253-888-4922.
    J065-- Service Contract for Bruker
    Buyer not available
    The Department of Veterans Affairs is seeking a service contract for Bruker equipment, specifically through a sole source justification. This procurement aims to secure maintenance and repair services for government-owned medical, dental, and veterinary equipment, ensuring operational efficiency and compliance with health standards. The contract is critical for maintaining the functionality of specialized equipment used in veteran care. Interested parties can reach out to Contract Specialist Lesley Kitchen at lesley.kitchen@va.gov or by phone at 972-708-0818 for further details regarding this opportunity.
    J065--GE Imaging Equipment Maintenance & Service
    Buyer not available
    The Department of Veterans Affairs, Network Contracting Office 23, intends to award a sole-source, firm-fixed-price contract to GE Precision Healthcare LLC for the maintenance and service of GE imaging equipment. This procurement is justified under the authority of 41 U.S.C. 3304(a)(1) and FAR 13.106-1(b), as GE Precision Healthcare is the only authorized vendor capable of servicing their proprietary equipment, which is critical for ensuring the integrity and functionality of medical imaging systems used in various VA facilities. The contract will cover maintenance services from January 1, 2026, to December 31, 2026, with a renewal option, and interested vendors are invited to submit capability statements to demonstrate their ability to meet the requirements by contacting Cameron Rick at cameron.rick@va.gov within ten calendar days of the notice's publication.
    6540--Biometer Optometry
    Buyer not available
    The Department of Veterans Affairs is seeking qualified vendors to provide Biometer Optometry equipment for the Huntington Veterans Affairs Medical Center (VAMC). The procurement includes the Argos Biometer, along with warranty, installation, and training services, adhering to the brand name or equal requirement as specified in FAR Clause 52.211-6. This equipment is crucial for performing accurate biometry, keratometry, and intraocular calculations, particularly in complex cataract cases, and must integrate with existing systems such as Vista Imaging and Zeiss FORUM. Interested vendors must submit their responses, including company information and authorized dealer verification, by December 18, 2025, to assist in determining potential set-asides for future solicitations. For inquiries, contact Alison Klein at Dylan.Gore@va.gov or call 202-745-8000 x54953.
    W065--Scope Lease and Service
    Buyer not available
    The Department of Veterans Affairs is seeking quotations for a Brand Name or Equal GI Scope Lease with Service for the Captain James A. Lovell FHCC in North Chicago, IL. The procurement involves leasing and servicing KARL STORZ equipment, including the installation of two additional KARL STORZ NEO AIR systems, to meet increased clinical demand while ensuring compatibility with existing systems and advanced imaging features. This contract is crucial for maintaining high-quality medical services and enhancing operational efficiency within the facility. Interested parties should contact Contract Specialist Jennifer Mead at Jennifer.Mead@va.gov or 414-844-4800 for further details, as this opportunity falls under NAICS code 532490 and PSC code W065.
    J065--Celient Automated Cell Block Processing Service
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 6, is seeking to award a sole source contract for maintenance and repair services of the Celient Automated Cell Block Processing Service at the Salem VA Medical Center. The procurement is aimed at ensuring the operational efficiency of this specialized medical equipment, which is crucial for processing cell blocks in laboratory settings. Hologic Sales and Service LLC has been identified as the only capable vendor for this service, and the acquisition will follow Simplified Acquisition Procedures under Other Than Full and Open Competition as per FAR 13.106-1 (b). Interested contractors are encouraged to express their interest and capabilities by contacting Kristine Woodbury at Kristine.Woodbury@va.gov within three days of this notice.