Solicitation Number 19NL80-25-Q-0001 Landscaping and Gardening Services
ID: 19NL80-25-Q-0001-0001Type: Special Notice
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY THE HAGUEWASHINGTON, DC, 20520, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Original Source

https://sam.gov/opp/5f9a1f585f8e4855ad163cca7bb397ee/view
Timeline
    Description

    The U.S. Department of State is seeking qualified contractors to provide landscaping and gardening services for the U.S. Embassy in The Hague, Netherlands. This procurement aims to maintain and enhance the embassy's outdoor spaces, ensuring a welcoming and well-kept environment. Landscaping services are crucial for the aesthetic and functional upkeep of diplomatic facilities, contributing to the overall mission of the embassy. Interested contractors should note that the submission deadline for offers has been extended to April 4, 2025, at 3 p.m., and a pre-proposal conference is rescheduled for March 18, 2025, at 10 a.m. local time. For further inquiries, potential bidders can contact Jonathan P. Wedd at WeddJP@state.gov or Geoffrey Osei-Bonsu at TheHagueContracts@state.gov.

    Point(s) of Contact
    JONATHAN P. WEDD
    +31703102210
    WeddJP@state.gov
    Geoffrey Osei-Bonsu
    +31703102248
    TheHagueContracts@state.gov
    Files
    Title
    Posted
    SF30 19NL8025Q0001-0001 Landscaping and Garderning Solicitation The Hague.pdf
    The document is an amendment to a solicitation associated with the American Embassy in The Hague, noting important updates to the procurement timeline for a specific project. The main purpose of this amendment is to extend the submission deadline for offers from March 25, 2025, at 3 p.m. to April 4, 2025, at the same hour, and to reschedule the pre-proposal conference from March 7, 2025, at 10 a.m. to March 18, 2025, at 10 a.m. local time. The amendment instructs contractors to acknowledge receipt of the amendment in their submissions to avoid offer rejection. It reiterates that all other terms and conditions of the initial solicitation remain unchanged and in effect. This amendment serves as an essential update in the context of federal procurement processes, ensuring transparency and fairness in the solicitation process while allowing potential contractors additional time to prepare their proposals.
    Lifecycle
    Title
    Type
    Solicitation Number 19NL80-25-Q-0001 Landscaping and Gardening Services
    Currently viewing
    Special Notice
    Similar Opportunities
    Gardening Services
    State, Department Of
    The U.S. Department of State is seeking qualified vendors to provide gardening services for the Chief of Mission Residence (CMR) and the Deputy Chief of Mission’s Residence (DCR) in Copenhagen, Denmark. The procurement will involve a firm fixed price contract with an anticipated performance period consisting of a base year and four one-year option periods, contingent upon government approval. These services are crucial for maintaining the aesthetic and functional quality of the residences, which serve as important diplomatic venues. Interested contractors must ensure compliance with Danish regulations, including obtaining necessary licenses and permits, and must be registered in the System for Award Management (SAM) prior to submitting their quotations. For further inquiries, potential offerors can contact Ryan D. Young or Ulrika C. Madsen at CopenhagenContracts@state.gov.
    Annual Landscaping Services
    State, Department Of
    The U.S. Embassy in Nassau, The Bahamas, is seeking proposals for annual landscaping and grounds maintenance services at a U.S. Government property. The procurement requires vendors to be technically qualified and financially responsible, with specific requirements including SAM registration, NDAA compliance, and a Bahamian TIN for non-Bahamian companies. The services will encompass comprehensive lawn care, pruning, pest control, and hurricane preparations, with a mandatory site visit scheduled for December 2, 2025, and proposals due by January 6, 2026, at 3:00 PM. Interested vendors should contact Deana Nelson at NelsonDA@state.gov for further details and ensure compliance with extensive insurance and security requirements outlined in the solicitation documents.
    Gardening Services for U.S. Embassy Singapore
    State, Department Of
    The U.S. Embassy in Singapore is seeking qualified contractors to provide gardening services as outlined in Solicitation No. 19SN1025Q0032. The procurement aims to ensure the maintenance and enhancement of the embassy's landscaping, which is vital for the aesthetic and functional aspects of the embassy grounds. An amendment to the solicitation has updated the site visit date to June 25, 2025, with registration required for security clearance, while the closing date for submissions remains unchanged. Interested parties should contact Liam E. Fitzgerald or Meena Palanisamy at SGProcurementRFQ@state.gov for further details and to acknowledge receipt of the amendment.
    Provision of Gardening Services for U.S Embassy Phnom Penh
    State, Department Of
    The U.S. Embassy in Phnom Penh, Cambodia, is seeking proposals for gardening services under Request for Proposals number 19CB6026R0001. The procurement aims to secure a contractor capable of providing comprehensive landscaping services, including lawn care, pruning, leaf and debris removal, watering, fertilizing, and pest control, with a focus on maintaining the embassy grounds. This contract is crucial for ensuring the aesthetic and functional upkeep of the embassy's outdoor spaces, enhancing the overall environment for staff and visitors. Proposals are due by January 8, 2026, at 4:00 PM, with a pre-proposal conference scheduled for December 22, 2025. Interested offerors must contact PhonC@state.gov by December 18, 2025, to arrange site access, and are encouraged to submit their proposals electronically to PhnomPenhProcurement@state.gov.
    Fukuoka Gardening Services Contract
    State, Department Of
    The U.S. Department of State is seeking qualified contractors to provide comprehensive gardening services for the grounds of the U.S. Consulate in Fukuoka, Japan. The contract, identified as RFQ number 19JA2526-Q-0004, will commence on November 21, 2025, and includes an initial 12-month period with four one-year renewal options, requiring services such as lawn care, pruning, pest control, and maintenance of the Consulate's landscaping. This opportunity is crucial for maintaining the aesthetic and functional quality of the Consulate's grounds, ensuring a welcoming environment for visitors and staff. Interested contractors must submit their quotations electronically by January 28, 2026, and are encouraged to attend a pre-quotation conference and site visit on January 14, 2026, with prior registration required by January 9, 2026. For further inquiries, contact Toshiyuki Aochi at AochiTX@state.gov.
    Grounds Maintenance Services for the Embassy
    State, Department Of
    The U.S. Embassy Georgetown is soliciting quotations for Grounds Maintenance Services under Request for Quotations (RFQ) number 19GY2025Q0005, issued on November 18, 2025. The contract entails a 12-month performance period with an option for one additional year, requiring the contractor to provide comprehensive grounds maintenance, including lawn care, pruning, trash removal, watering, fertilizing, and pest control, while adhering to strict personnel and insurance requirements. Interested vendors must submit their quotations by December 17, 2025, at 16:00 hrs, either in a sealed envelope or electronically, and are encouraged to attend a pre-quotation conference on November 28, 2025, at the Embassy. For further inquiries, contact Joseph R. Bengoechea at GeorgetownGSOProcurementDL@state.gov or by phone at 592-225-4900.
    U.S. Embassy Antananarivo: Residential Gardening Services
    State, Department Of
    The U.S. Embassy in Antananarivo, Madagascar, is seeking qualified companies to provide residential gardening services for two government-occupied residences. The contract will be structured as a base plus four option years, emphasizing the need for reliable landscaping services to maintain the properties. Interested firms are invited to submit their contact information to receive the Request For Quotation (RFQ), with a site visit scheduled for January 13, 2026, and proposals due by February 13, 2026, at noon. For further inquiries, potential bidders can reach out to procurementantananarivo@state.gov.
    RFQ 19NL8026-Q0002 Provision of Third-party Liability Insurance Coverage for Official Vehicles in The Netherlands
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in The Hague, is seeking proposals for the provision of third-party liability insurance coverage and legal expenses insurance for all U.S. Government-owned official vehicles in the Netherlands. The contract, identified by solicitation number 19NL8026-Q0002, requires interested offerors to submit their proposals, including a completed Standard Form (SF-1449) and a financial proposal, by email no later than December 21, 2025, at 4 P.M. local time. This insurance is crucial for ensuring adequate coverage against bodily injuries and property damage, with a minimum coverage requirement of €2,500,000.00. The performance period for the contract is set from January 1, 2026, to December 31, 2026, and all pricing must be quoted in Euros, excluding VAT. For further inquiries, potential bidders can contact Jonathan P. Wedd at WeddJP@state.gov or Geoffrey Osei-Bonsu at TheHagueContracts@state.gov.
    Sapporo Gardening Services Contract
    State, Department Of
    The U.S. Department of State is seeking qualified contractors to provide gardening services for the U.S. Consulate General in Sapporo, Japan, under Request for Quotations (RFQ) number 19JA70-26-Q-0028. The contract will be a firm-fixed-price agreement for an initial period of 12 months, with the possibility of four additional one-year options, encompassing comprehensive grounds maintenance, lawn care, pruning, leaf removal, cleaning, watering, fertilizing, winterization, snow removal, and pest/disease control. Interested contractors must register in the System for Award Management (SAM) and provide evidence of insurance, with a pre-quotation conference scheduled for December 22, 2025, and quotations due by January 16, 2026. For further inquiries, contact Matthew J. Hafner at HafnerMJ@state.gov or Toshiya Ikeda at IkedaTX@state.gov.
    Janitorial Services
    State, Department Of
    The U.S. Department of State is soliciting offers for janitorial services at the U.S. Embassy in Reykjavik, Iceland, under contract number 191C7026Q0002. The procurement involves a firm fixed-price contract for a one-year base period with two additional one-year options, covering comprehensive cleaning services across Embassy facilities totaling 1,891 square meters. This contract is crucial for maintaining a clean and safe environment for embassy operations, and it includes specific requirements for personnel standards, insurance, and compliance with federal regulations. Interested vendors must submit their quotations electronically by January 5, 2026, with a site visit scheduled for December 12, 2025, and clarification requests due by December 15, 2025. For further inquiries, vendors can contact the Reykjavik Contracting Officer at reykjavikco@state.gov or by phone at 354-595-2200.