Sapporo Gardening Services Contract
ID: 19JA7026Q0028Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN CONSULATE SAPPOWASHINGTON, DC, 20520, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/981e8ecc23db4dd9b722bdf04afb033e/view
Timeline
    Description

    The U.S. Department of State is seeking qualified contractors to provide gardening services for the U.S. Consulate General in Sapporo, Japan, under Request for Quotations (RFQ) number 19JA70-26-Q-0028. The contract will be a firm-fixed-price agreement for an initial period of 12 months, with the possibility of four additional one-year options, encompassing comprehensive grounds maintenance, lawn care, pruning, leaf removal, cleaning, watering, fertilizing, winterization, snow removal, and pest/disease control. Interested contractors must register in the System for Award Management (SAM) and provide evidence of insurance, with a pre-quotation conference scheduled for December 22, 2025, and quotations due by January 16, 2026. For further inquiries, contact Matthew J. Hafner at HafnerMJ@state.gov or Toshiya Ikeda at IkedaTX@state.gov.

    Point(s) of Contact
    Matthew J. Hafner
    81116411829
    HafnerMJ@state.gov
    Toshiya Ikeda
    81116411854
    IkedaTX@state.gov
    Files
    Title
    Posted
    RFQ_Cover Letter-19JA7026Q0028-Gardening.pdf
    The U.S. Consulate General Sapporo, Japan, issued Request for Quotations (RFQ) number 19JA70-26-Q-0028 for gardening services. The U.S. Government intends to award a firm-fixed-price contract for an initial 12-month period with four, one-year options. A pre-quotation conference and site visit will be held on December 22, 2025, with registration required by December 18, 2025. Questions are due by December 24, 2025, and quotations by January 16, 2026. Services include comprehensive grounds maintenance, lawn care, pruning, leaf removal, cleaning, watering, fertilizing, winterization, snow removal, and pest/disease control at the Consulate General and Consul General Residence. Contractors must provide all labor, materials, and equipment, and adhere to strict conduct and security requirements. Payment is available in U.S. Dollars for U.S. firms and Japanese Yen for foreign firms, with the Consulate exempt from Japanese consumption taxes. The contractor must be SAM registered and provide evidence of insurance, including general liability, with the U.S. Government named as an additional insured.
    Lifecycle
    Title
    Type
    Sapporo Gardening Services Contract
    Currently viewing
    Solicitation
    Sapporo Gardening Services Contract
    Presolicitation
    Similar Opportunities
    Fukuoka Gardening Services Contract
    State, Department Of
    The U.S. Department of State is seeking qualified contractors to provide comprehensive gardening services for the grounds of the U.S. Consulate in Fukuoka, Japan. The contract, identified as RFQ number 19JA2526-Q-0004, will commence on November 21, 2025, and includes an initial 12-month period with four one-year renewal options, requiring services such as lawn care, pruning, pest control, and maintenance of the Consulate's landscaping. This opportunity is crucial for maintaining the aesthetic and functional quality of the Consulate's grounds, ensuring a welcoming environment for visitors and staff. Interested contractors must submit their quotations electronically by January 28, 2026, and are encouraged to attend a pre-quotation conference and site visit on January 14, 2026, with prior registration required by January 9, 2026. For further inquiries, contact Toshiyuki Aochi at AochiTX@state.gov.
    Sapporo Janitorial Services Contract
    State, Department Of
    The Department of State is seeking qualified contractors to provide janitorial services for the U.S. Consulate General in Sapporo, Japan, under Request for Quotations (RFQ) number 19JA70-26-Q-0027. The contract will be a firm-fixed-price agreement for an initial period of 12 months, with the possibility of four one-year extensions, encompassing a range of cleaning services including daily, periodic, and annual tasks, as well as trash collection and disposal. This procurement is vital for maintaining a clean and secure environment at the consulate, ensuring compliance with personnel security requirements and quality assurance standards. Interested contractors must register for a pre-quotation conference and site visit by December 18, 2025, submit questions by December 24, 2025, and provide their quotations electronically by January 16, 2026, at 12:00 noon JST. For further inquiries, contact Matthew J. Hafner at HafnerMJ@state.gov or Toshiya Ikeda at IkedaTX@state.gov.
    Gardening Services
    State, Department Of
    The U.S. Embassy in Copenhagen, Denmark, is seeking proposals for gardening services under Solicitation Number 19DA2026Q0001. The contract encompasses comprehensive lawn care and maintenance for the Ambassador’s and Deputy Chief of Mission’s residences, covering an area of 15,875 square meters, with an initial term of 12 months starting May 1, 2026, and options for four additional years and a six-month extension. This procurement is critical for maintaining the aesthetic and functional quality of the Embassy's grounds, ensuring compliance with local regulations, including the requirement for vendors to possess necessary licenses and permits to operate in Denmark. Interested parties must submit their quotations electronically by February 11, 2026, and are encouraged to attend a pre-quotation conference on January 14, 2026, with participant names due by January 12, 2026; inquiries should be directed to CopenhagenContracts@state.gov by January 20, 2026.
    Provision of Gardening Services for U.S Embassy Phnom Penh
    State, Department Of
    The U.S. Embassy in Phnom Penh, Cambodia, is soliciting proposals for gardening services under Request for Proposals number 19CB6026R0001. The procurement aims to secure a contractor for comprehensive landscaping services, including lawn care, pruning, leaf and debris removal, watering, fertilizing, and pest control, with a focus on maintaining the embassy grounds. This contract will be a fixed-price agreement for standard services, with an option for time-and-materials for temporary additional services, and is crucial for ensuring the aesthetic and functional upkeep of the embassy's outdoor spaces. Proposals are due by January 8, 2026, at 4:00 PM local time, and interested parties should contact Daniel Wilson at wilsonDL@state.gov or Pitou Oum at oump@state.gov for further information. A pre-proposal conference is scheduled for December 22, 2025, and all offerors must be registered in the System for Award Management (SAM).
    U.S. Embassy Antananarivo: Residential Gardening Services
    State, Department Of
    The U.S. Embassy in Antananarivo, Madagascar, is soliciting proposals for residential gardening services for two U.S. Government residences. The contract will encompass a base period plus four option years, requiring comprehensive gardening tasks such as lawn care, pruning, tree trimming, and pest control, with a firm fixed price per month for standard services. This procurement is vital for maintaining the aesthetic and functional quality of the Embassy's properties, ensuring a well-kept environment for official residences. Interested vendors must submit their proposals by February 13, 2026, and can direct inquiries to Ruth Rajaona at antancontracts@state.gov, with a site visit scheduled for January 13, 2026.
    Gardening Services
    State, Department Of
    The U.S. Department of State is seeking proposals for gardening services to support the U.S. Embassy in Tunis, Tunisia. The contract will cover a base year with the possibility of four additional one-year option periods, contingent upon government approval. These landscaping services are essential for maintaining the embassy grounds, ensuring a welcoming and well-kept environment. Interested vendors must be registered in the System for Award Management (SAM) and are advised that no electronic offers will be accepted; proposals must be mailed to the contracting office by the specified deadline. For further inquiries, potential bidders can contact Autumn Muller, the Contracting Officer, at Mulleraa@state.gov or by phone at 216-711-0749.
    Grounds Keeping Services Key West Weather Forecast
    Commerce, Department Of
    The National Oceanic and Atmospheric Administration (NOAA) is soliciting quotes for groundskeeping services at the National Weather Service Office in Key West, Florida, under RFQ Number 1305M326Q0018. The procurement involves providing non-personal services such as mowing, edging, trimming, debris removal, and pest control for an approximate 53,000 square foot grass area, with a contract period that includes a base year from February 1, 2026, to January 31, 2027, and four optional one-year extensions through January 31, 2031. This total Small Business Set-Aside opportunity, categorized under NAICS code 561730, requires bidders to have an active SAM registration and submit their quotes by January 15, 2026, at 12:00 PM MST/MDT via email to Jamie.Rosales@noaa.gov, with questions due by January 13, 2026.
    Grounds Maintenance and Snow Removal Services - JBAB
    Dept Of Defense
    The Department of Defense, through the 11th Contracting Squadron, is seeking qualified small businesses to provide Grounds Maintenance and Snow Removal Services at Joint Base Anacostia-Bolling (JBAB) and the Air Force Memorial (AFM). The procurement includes comprehensive grounds maintenance tasks such as mowing, trimming, pest control, and snow/ice removal, with specific performance standards outlined in the attached Performance Work Statement (PWS). These services are crucial for maintaining the operational readiness and aesthetic quality of the military installations. Interested parties should express their interest and capabilities by contacting James Carnes or Sahmiyah Darby via email or phone, as this is a Sources Sought announcement and not a solicitation for bids.
    Grounds Maintenance USAG Ansbach
    Dept Of Defense
    The Department of Defense, through the U.S. Army's 928th Contracting Battalion, is seeking proposals for a Firm-Fixed Price (FFP) contract for grounds maintenance services at the U.S. Army Garrison (USAG) Ansbach in Bavaria, Germany. The contract will cover a range of services including grass mowing, aerification, fertilization, and tree maintenance across multiple kasernes, with a performance period starting April 1, 2026, and extending through a base year and four option years. This procurement is crucial for maintaining the operational readiness and aesthetic standards of military facilities, ensuring a safe and well-kept environment for personnel and their families. Interested contractors, particularly Women-Owned Small Businesses (WOSB), must register in the System for Award Management (SAM) and submit their proposals by the specified deadlines, with further inquiries directed to Contract Specialist Kimberly Marra at kimberly.l.marra.civ@army.mil.
    JANITORIAL SERVICES
    State, Department Of
    The U.S. Department of State is soliciting quotations for janitorial services for its facilities in Rome, Florence, Milan, and Genoa, Italy, under Solicitation number 191T7026Q0002. The contract, which is a fixed-price indefinite delivery/indefinite quantity, requires the contractor to provide all labor, materials, equipment, and supervision for routine and temporary janitorial tasks across approximately 43,676 square meters of government properties. This procurement is crucial for maintaining cleanliness and hygiene standards in U.S. government facilities abroad, ensuring a safe and professional environment for staff and visitors. Interested parties must submit their electronic quotations by January 16, 2026, at 12:00 noon local time, and can contact Crystal D. Sheridan at SheridanCD@state.gov or Tiziana Carfora at CarforaT@state.gov for further information.