Gardening Services
ID: 19DA2026Q0001Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY COPENHAGENWASHINGTON, DC, 20520, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Original Source

https://sam.gov/workspace/contract/opp/43bc5c4e90674a08bfc19023769c01e3/view
Timeline
    Description

    The U.S. Embassy in Copenhagen, Denmark, is seeking proposals for gardening services under Solicitation Number 19DA2026Q0001. The contract encompasses comprehensive lawn care and maintenance for the Ambassador’s and Deputy Chief of Mission’s residences, covering an area of 15,875 square meters, with an initial term of 12 months starting May 1, 2026, and options for four additional years and a six-month extension. This procurement is critical for maintaining the aesthetic and functional quality of the Embassy's grounds, ensuring compliance with local regulations, including the requirement for vendors to possess necessary licenses and permits to operate in Denmark. Interested parties must submit their quotations electronically by February 11, 2026, and are encouraged to attend a pre-quotation conference on January 14, 2026, with participant names due by January 12, 2026; inquiries should be directed to CopenhagenContracts@state.gov by January 20, 2026.

    Point(s) of Contact
    Ryan D. Young
    CopenhagenContracts@state.gov
    Ulrika C. Madsen
    CopenhagenContracts@state.gov
    Files
    Title
    Posted
    19DA2026Q0001_Cover Letter_Gardening Services.pdf
    The U.S. Embassy in Copenhagen, Denmark, issued Request for Quotations (RFQ) number 19DA2026Q0001 for Gardening Services. The Embassy plans to award a contract to the lowest-priced, responsible company. A pre-quotation conference and site visit are scheduled for January 14, 2026, at 12:30 local time at the U.S. Embassy. Prospective quoters must submit a list of participants' names to CopenhagenContracts@state.gov by January 12, 2026, at 12:00 local time. Quotations are due by February 11, 2026, at 17:00 local time and must be submitted electronically to the same email address, adhering to specific file format and size requirements (MS-Word/Excel 2007/2010 or Adobe Acrobat (pdf), not exceeding 30MB per file). Questions regarding the solicitation must be submitted in writing to CopenhagenContracts@state.gov by January 20, 2026, at 17:00 local time. Crucially, vendors must possess necessary licenses and permits to operate in Denmark, including a CVR number, and be registered in the System for Award Management (SAM) database at sam.gov prior to submission. Required submission documents include SF-1449, Section 1 (Pricing), Section 5 (Representations and Certifications), additional information from Section 3, a completed IRS Form W-14, and proof of SAM Registration.
    19DA2026Q0001_Gardening Services Solicitation.pdf
    The U.S. Embassy in Copenhagen, Denmark, is soliciting proposals for gardening services for the Ambassador’s Residence (CMR) and the Deputy Chief of Mission’s Residence (DCR). The contract, Solicitation Number 19DA2026Q0001, covers an initial 12-month period starting May 1, 2026, with four one-year options and one six-month option to renew. The scope includes comprehensive lawn care, flowerbed maintenance, pruning, leaf and debris removal, watering, fertilizing, pest control, snow/ice removal, garden furniture handling, sweeping, and tennis court maintenance for a total service area of 15,875 square meters. Contractors must provide all labor, materials, and equipment, adhering to strict quality control, security, and safety standards. Pricing will be in Danish Kroner (DKK) and is subject to a 25% VAT. Offerors must submit a Grounds Maintenance Plan, Planting Schedule Plan, and comply with personnel security checks and insurance requirements.
    Lifecycle
    Title
    Type
    Gardening Services
    Currently viewing
    Solicitation
    Gardening Services
    Presolicitation
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