S209--Ann Arbor Off-Site Linen Services LTC Charles S. Kettles VA Medical Center
ID: 36C25025Q0948Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF250-NETWORK CONTRACT OFFICE 10 (36C250)DAYTON, OH, 45428, USA

NAICS

Linen Supply (812331)

PSC

HOUSEKEEPING- LAUNDRY/DRYCLEANING (S209)

Original Source

https://sam.gov/workspace/contract/opp/abe77f7ba9b042558f0e585cb37a3eb3/view
Timeline
    Description

    The Department of Veterans Affairs, through the Network Contracting Office 10, is soliciting offers for off-site linen services for the LTC Charles S. Kettles VA Medical Center in Ann Arbor, Michigan. The contract, identified by solicitation number 36C25025Q0948, requires the contractor to provide comprehensive laundry services, including laundering, processing, and delivering a variety of linens and laundry items essential for the operations of the VA Ann Arbor Fisher House and VA Green Road Sleep Clinic. This procurement is crucial for maintaining hygiene and quality standards in veteran care facilities, with a total maximum contract value of $1,130,000 over a base period from May 29, 2026, to May 28, 2027, and three additional ordering periods. Interested vendors must submit their offers electronically to Alexis Alexander at Alexis.Alexander1@va.gov by December 8, 2025, at 3:00 PM EST, with no further questions accepted after November 25, 2025.

    Point(s) of Contact
    Alexis S AlexanderContract Specialist
    Alexis.Alexander1@va.gov
    Files
    Title
    Posted
    36C25025Q0948 0001.docx
    This document is an amendment to Solicitation Number 36C25025Q0948 for laundry services, issued by the Department of Veterans Affairs, Network Contracting Office 10. The amendment provides answers to bidder questions and specifies that all offers must be emailed to Alexis.Alexander1@va.gov by December 08, 2025, 3:00 PM EST. No further questions will be answered. Key clarifications include the contractor's responsibility for all resources, that TMS access is a post-award task, and the incumbent contract number is 36C25022D0065, with details available on FPDS.gov via a FOIA request. Estimated quantities are based on a combination of historical and projected usage, and there are no anticipated changes in volume, scope, or operations at the Fisher House or Sleep Clinic. Offerors are directed to the solicitation's price/cost schedule for current volume and linen types. No site visits or Q&A calls are planned, and no further amendments affecting pricing, scope, or performance are expected at this time.
    36C25025Q0948_1.docx
    The Department of Veterans Affairs, Network 10 Contracting Office, is issuing a presolicitation notice for off-site linen services at the LTC Charles S. Kettles VA Medical Center in Ann Arbor, MI. This is a firm fixed-price contract under NAICS Code 812331, with a size standard of $40 million. The solicitation, number 36C25025Q0948, will be issued electronically around November 17, 2025, and made available exclusively through the Contract Opportunities website on sam.gov. All potential bidders must be registered and active in the System for Award Management (SAM) to receive notifications and submit quotes. The response deadline is December 8, 2025, at 3:00 PM Eastern Time. Contact for inquiries is Alexis S. Alexander, Contract Specialist.
    36C25025Q0948_2.docx
    This government file is a solicitation/contract/order for off-site linen/laundry services for the Department of Veterans Affairs, specifically for the VA Ann Arbor Fisher House and VA Green Road Sleep Clinic. The solicitation number is 36C25025Q0948, issued by the Department of Veterans Affairs, Network Contracting Office 10, in Ann Arbor, MI. The acquisition is 100% set aside for Small Business, with NAICS code 812331 (Linen Supply) and a size standard of $40 Million. The contract has a base ordering period from May 29, 2026, to May 28, 2027, and includes three additional ordering periods. The total maximum value of the contract, inclusive of all options exercised, shall not exceed $1,130,000.00. The contractor is required to launder, process, and deliver a wide range of linens and laundry items, including various types of sheets, mattress protectors, pillow shams, pillowcases, duvet covers, duvet inserts, throw blankets, decorative pillows, bath towels, hand towels, washcloths, bathmats, shower curtains, bathrobes, and hospital-grade linens. The file also outlines contract administration data, invoicing procedures (monthly in arrears, submitted electronically), and references relevant FAR and VAAR clauses. Questions regarding the solicitation must be emailed by November 25, 2025, and offers by December 8, 2025, both by 3:00 PM EST.
    36C25025Q0948.docx
    The Department of Veterans Affairs (VA) is conducting market research for off-site linen services for the LTC Charles S. Kettles VA Medical Center, Ann Arbor Fisher House, and Green Road VA Clinic. This Sources Sought Notice, under Solicitation Number 36C25025Q0948, aims to identify qualified sources for medical facility laundry and hospitality hotel-quality linen cleaning. The VA anticipates awarding a five-year Indefinite Delivery Indefinite Quantity contract. Contractors must provide company details, SAM UEI, business size under NAICS 812331, FSS contract information, VOSB/SDVOSB status, and a technical capability narrative by September 9, 2025. The Performance Work Statement details requirements for laundering, processing, and delivery of various linens twice weekly, with provisions for emergency services. Key aspects include a Contractor Plant Manager certification, strict safety and environmental compliance, specific linen handling instructions, and accountability for lost or damaged items.
    P07 WD No. 2015-4833 Rev. 29.pdf
    VA_Notice_24-12_Update_to_Handbook_6500_6_22_Apr_24.pdf
    VA Notice 24-12 updates VA Handbook 6500.6, Contract Security, specifically Appendix C, which outlines security and privacy language for VA contracts. This immediate change incorporates updated security language covering information custody, system access, mandatory training, incident reporting, system design, hosting, compliance testing, product integrity, and cryptographic requirements. The notice also addresses specialized devices and data center provisions, ensuring contractors adhere to federal laws, VA policies, and industry standards like FIPS and NIST. This update aims to enhance the security of VA information and information systems, with a planned rescission within one year as the guidance will be integrated into a revised handbook.
    Similar Opportunities
    S209--Linen/Laundry Services - Northeast Ohio VA Medical System Cleveland VA Medical Center and Supported CBOCs
    Buyer not available
    The Department of Veterans Affairs is soliciting proposals for linen and laundry services for the Northeast Ohio VA Medical System, specifically the Cleveland VA Medical Center and its associated Community Based Outpatient Clinics (CBOCs). The procurement aims to secure comprehensive hospital linen laundering services, including patient clothing, specialty items, and uniform purchases, with a focus on maintaining high standards of hygiene and service delivery. This contract, which is open to full and open competition, has an estimated total value of $8,900,000 over its performance period, which includes a base period from April 1, 2026, to August 31, 2026, and three option years extending through August 31, 2029. Interested vendors must submit their quotations by January 16, 2026, and can direct inquiries to Contract Specialist Joshua Kovar at Joshua.Kovar@va.gov.
    S209--Linen/Laundry Services - Northeast Ohio VA Medical System Cleveland VA Medical Center and Supported CBOCs
    Buyer not available
    The Department of Veterans Affairs is seeking qualified contractors to provide comprehensive linen and laundry services for the Northeast Ohio VA Medical System, including the Cleveland VA Medical Center and its associated Community Based Outpatient Clinics (CBOCs). The contractor will be responsible for all labor, equipment, and supplies necessary for the pickup, processing, and delivery of various linen items, adhering to strict industry standards and maintaining separation between clean and soiled linens. This procurement is critical for ensuring the availability of hygienic and properly maintained linen for patient care, with a total estimated contract value of $81,933.34 over a base period and three option years. Interested vendors should submit their quotations and direct any inquiries to Contract Specialist Joshua Kovar at Joshua.Kovar@va.gov, with services required Monday through Saturday and invoicing to be conducted monthly through the VA Tungsten Network Portal.
    S299--DC Automated Scrub wear & Linen Dispensing/receiving/combo Rental equipment AMENDMENT 1 RFQ
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking bids for a one-year contract to rent 20 automated linen and scrub wear dispensing/receiving machines for the Washington DC Healthcare System. This procurement includes the provision of new equipment, installation, deinstallation, maintenance, training, and software for inventory management, with specific requirements for various machine types such as large and medium dispensers and receivers. The contract is crucial for enhancing operational efficiency in healthcare settings by ensuring a reliable supply of linens and scrub wear. Interested vendors must submit their quotes by December 8, 2025, at 12 PM EST, and can contact Stephanie Henderson at stephanie.henderson3@va.gov for further information.
    Contingency Laundry Services
    Buyer not available
    The Department of Veterans Affairs is seeking qualified contractors to provide contingency laundry services for the Hershel Woody Williams VA Medical Center located in Huntington, West Virginia. This procurement is a total small business set-aside and involves a fixed-price Indefinite Delivery Indefinite Quantity (IDIQ) contract that will cover laundry services during emergencies or equipment repairs from February 1, 2026, to January 31, 2031. The contractor will be responsible for all aspects of the laundry service, including equipment, labor, and supplies, while adhering to health and safety regulations. Interested parties should note that the contract has a minimum guarantee of $1,000.00 and a maximum ceiling of $275,000.00, with payments made monthly based on the clean weight of laundered textiles. For further inquiries, potential bidders can contact Tracy M. Dotson at tracy.dotson@va.gov.
    Laundry Chemical Supplies and Maintenance
    Buyer not available
    The Department of Veterans Affairs, Network Contracting Office (NCO) 8, is seeking qualified sources to provide Brand Name or Equal Laundry Chemicals and Maintenance for the C.W. Bill Young VAMC located in Bay Pines, Florida. The procurement involves supplying laundry chemicals, maintaining dispensing equipment, and performing bi-weekly service checks, including water softness and pH testing, to ensure compliance with hygienic linen standards. This contract is crucial for maintaining operational efficiency and cleanliness in the facility's laundry services, with a firm-fixed price structure anticipated to span from October 27, 2025, to October 26, 2030, including a base period and four option years. Interested parties, particularly Service-Disabled Veteran-Owned Small Businesses, Veteran Owned Small Businesses, and Small Businesses, should contact Colleen Houser at colleen.houser@va.gov or call 727-399-3346 for further details.
    3510--ScrubX Machine Kansas City VA Medical Center
    Buyer not available
    The Department of Veterans Affairs is seeking a contractor to provide and install ScrubEx and alEx linen dispensing systems, along with necessary accessories, for the Kansas City VA Medical Center. This procurement is a 100% Service-Disabled Veteran-Owned Small Business Set-Aside and includes requirements for web-based tracking software, specific machine dimensions, and compliance with VA information security protocols. The ScrubEx machines are crucial for efficient linen management within the medical facility, ensuring that the VA can maintain high standards of hygiene and operational efficiency. Interested contractors should contact Contract Specialist Paul Dixon at paul.dixon@va.gov for further details, with the solicitation number being 36C25526Q0060.
    Entry Mats Cleaning
    Buyer not available
    The Department of Veterans Affairs is seeking qualified vendors to provide mat rental and cleaning services for specific clinics within its jurisdiction. This opportunity is part of a Request for Information (RFI) aimed at identifying potential sources, particularly focusing on businesses classified under NAICS 812332, which pertains to industrial launderers. The services are crucial for maintaining cleanliness and hygiene standards in VA facilities, ensuring a safe environment for veterans and staff. Interested parties must submit their responses, demonstrating their capabilities and compliance with federal regulations, to James Horne Jr. at James.horne@va.gov by the specified deadline, as this RFI serves as a preliminary step before a potential solicitation is released.
    J091--Fuel Quality Maintenance/Resupply Services Ann Arbor VAMC
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for Fuel Quality Maintenance and Resupply Services at the Ann Arbor VA Healthcare System in Michigan. The procurement includes a base year and four option years, focusing on services such as tank jet cleaning, fuel polishing, semi-annual water remediation, annual fuel stabilization, and fuel quality testing, with a requirement to resupply approximately 45,000-47,000 gallons of No. 2 diesel fuel across six storage tanks. These services are critical for maintaining fuel quality and compliance with industry standards, ensuring the operational efficiency of the healthcare system's fuel supply. Interested contractors should direct inquiries to Contract Specialist Cierra S. Joshua at Cierra.Joshua@va.gov, with the solicitation expected to be posted soon and the contract awarded based on proposals that meet the outlined requirements.
    S222--1-1-2026 - 666 - Sewer Vac Servicing - Base + 4 Options
    Buyer not available
    The Department of Veterans Affairs, through Network Contracting Office 19, is seeking proposals from Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) for sewer vacuum servicing at the Sheridan VA Health Care System in Wyoming. The procurement involves a firm-fixed-price contract for maintenance of sanitary and storm sewer systems, including vacuuming, camera inspections, and emergency jetting, with a base contract period from January 1, 2026, to December 31, 2026, and four additional option years extending through December 31, 2030. This contract is crucial for ensuring the proper maintenance and functionality of the facility's waste management systems, which are vital for health and safety compliance. Interested parties must submit their offers by November 21, 2025, at 10:00 AM MST, and can direct inquiries to Contract Specialist Charles Gritzmacher at charles.gritzmacher@va.gov or 303-712-5780.
    Trash Services Great Lakes National Cemetery
    Buyer not available
    The Department of Veterans Affairs is seeking qualified vendors to provide trash services at the Great Lakes National Cemetery located in Holly, Michigan. This opportunity is a Sources Sought announcement aimed at gathering market information and identifying potential Service-Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses capable of fulfilling the requirements for waste management services, including the rental and servicing of waste containers and dumpsters. The selected contractor will play a crucial role in maintaining the cemetery's cleanliness and operational efficiency. Interested parties must submit their capabilities statements and pricing information by December 5, 2025, at 9:00 AM EST to April Graves at April.Graves@va.gov, including the Sources Sought number in the subject line.