S209--Linen/Laundry Services - Northeast Ohio VA Medical System Cleveland VA Medical Center and Supported CBOCs
ID: 36C25026Q0095Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF250-NETWORK CONTRACT OFFICE 10 (36C250)DAYTON, OH, 45428, USA

NAICS

Linen Supply (812331)

PSC

HOUSEKEEPING- LAUNDRY/DRYCLEANING (S209)

Original Source

https://sam.gov/workspace/contract/opp/fa2ab4a53d904e2787dda3d0c39c8c81/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors to provide comprehensive linen and laundry services for the Northeast Ohio VA Medical System, including the Cleveland VA Medical Center and its associated Community Based Outpatient Clinics (CBOCs). The contractor will be responsible for all labor, equipment, and supplies necessary for the pickup, processing, and delivery of various linen items, adhering to strict industry standards and maintaining separation between clean and soiled linens. This procurement is critical for ensuring the availability of hygienic and properly maintained linen for patient care, with a total estimated contract value of $81,933.34 over a base period and three option years. Interested vendors should submit their quotations and direct any inquiries to Contract Specialist Joshua Kovar at Joshua.Kovar@va.gov, with services required Monday through Saturday and invoicing to be conducted monthly through the VA Tungsten Network Portal.

    Point(s) of Contact
    Joshua KovarContract Specialist
    Joshua.Kovar@va.gov
    Files
    Title
    Posted
    36C25026Q0095_PreSolicitation Notice.docx
    The Department of Veterans Affairs (VA), Network Contracting Office (NCO 10), has issued a presolicitation notice (36C25026Q0095) for Linen/Laundry Services for the Northeast Ohio VA Healthcare System and its supported CBOCs. This is not a request for formal proposals but an announcement that the solicitation will be released around November 18, 2025. The requirement will result in an Indefinite Delivery Indefinite Quantity contract with a base period from April 1, 2026, to August 31, 2026, and three option years. The applicable NAICS code is 812331 with a size standard of $41.0 million. All inquiries and responses must be submitted via email to Contract Specialist Joshua Kovar at Joshua.Kovar@va.gov; telephone requests will not be accepted. Offerors are responsible for downloading all documents from sam.gov.
    36C25026Q0095.pdf
    This government solicitation (36C25026Q0095) is for comprehensive linen/laundry services for the VA Northeast Ohio VA Healthcare System and its associated Community Based Outpatient Clinics (CBOCs). The contractor will provide all labor, equipment, and supplies for picking up, processing, and delivering linen items, including specialized handling for patient slings and uniforms. Services are required Monday through Saturday, with specific delivery schedules for the main VAMC and CBOCs. Key requirements include adherence to strict industry standards (NAILM, IFI, TRSA, JCAHO, OSHA, CDC, EPA, ANSI, VHA), maintaining physical separation between clean and soiled linens, and providing various quality control and financial reports. The contract has a base period and three option years, and payments will be firm-fixed price, made monthly in arrears through the VA Tungsten Network Portal.
    Price-Cost_Schedule - 26Q0095.xlsx
    The provided government file outlines pricing details for various services and items across a base period (April 1, 2026 - August 31, 2026) and three option years (OY1: September 1, 2026 - August 31, 2027; OY2: September 1, 2027 - August 31, 2028; OY3: September 1, 2028 - August 31, 2029). The document categorizes services into General Linen Items, Patient Clothing, Processed Uniforms, Specialty Items (Slings and Other), Uniform Purchases, Loss Charges/LB, and CBOC Distribution (alEX and Non-alEX). Pricing is calculated based on "Price/Lb." or "Price/Visit Per Year," with additional services priced separately. The total contract value is estimated at $81,933.34. The file emphasizes that vendors should invoice monthly only for actual services rendered and adhere to identified CLINs/SLINs, reporting any discrepancies to Joshua.Kovar@VA.gov. Estimated quantities are provided for some CLINs, particularly for linen and uniform items.
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