3510--ScrubX Machine Kansas City VA Medical Center
ID: 36C25526Q0060Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF255-NETWORK CONTRACT OFFICE 15 (36C255)LEAVENWORTH, KS, 66048, USA

NAICS

Surgical and Medical Instrument Manufacturing (339112)

PSC

LAUNDRY AND DRY CLEANING EQUIPMENT (3510)

Original Source

https://sam.gov/workspace/contract/opp/b8f2c041db7f461faa16391cc70d9521/view
Timeline
    Description

    The Department of Veterans Affairs is seeking a contractor to provide and install ScrubEx and alEx linen dispensing systems, along with necessary accessories, for the Kansas City VA Medical Center. This procurement is a 100% Service-Disabled Veteran-Owned Small Business Set-Aside and includes requirements for web-based tracking software, specific machine dimensions, and compliance with VA information security protocols. The ScrubEx machines are crucial for efficient linen management within the medical facility, ensuring that the VA can maintain high standards of hygiene and operational efficiency. Interested contractors should contact Contract Specialist Paul Dixon at paul.dixon@va.gov for further details, with the solicitation number being 36C25526Q0060.

    Point(s) of Contact
    Paul DixonContract Specialist
    paul.dixon@va.gov
    Files
    Title
    Posted
    36C25526Q0060_1.docx
    The Department of Veterans Affairs, Network Contracting Office (NCO) 15, is conducting market research through a Sources Sought Notice (36C25526Q0060) for qualified vendors to provide a ScrubX Machine for the Kansas City VA Medical Center. This is a Sources Sought announcement only, not a request for proposals. The purpose is to determine the availability and technical capabilities of potential vendors to inform future acquisition decisions. Responses are due by November 24, 2025, at 10:00 AM CST, and must include company information, a statement of capability with past performance examples, and an indication of whether the company is a manufacturer or distributor and if items will be obtained from a small business manufacturer. The solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).
    36C25526Q0060.docx
    This government solicitation, 36C25526Q0060, issued by the Department of Veterans Affairs, seeks a contractor to provide and install ScrubEx and alEx linen dispensing systems with accessories for the Kansas City VA Medical Center. The contract is a 100% Service-Disabled Veteran-Owned Small Business Set-Aside. Key requirements include web-based tracking software, specific machine dimensions and capacities, and adherence to VA information security protocols, including strict rules for data handling, incident reporting, and liquidated damages for data breaches. The contractor is responsible for delivery, installation during normal business hours, pretesting, and on-site training. All equipment must be new and meet manufacturer and VA specifications, with the VA providing necessary electrical and data outlets, and server infrastructure. The contract also outlines procedures for amendments, invoicing, and security compliance testing.
    SOW KCVA Medical SrubEx.pdf
    The Performance Work Statement outlines the requirements for providing and installing a scrub and linen dispensing system at the VA Kansas VA Medical Center. The contractor is responsible for supplying, transporting, installing, and testing all equipment, which must be new, current models from a manufacturer of record, and meet or exceed minimum specifications. The system includes two large volume scrub dispensers, two large volume remote receivers, three combination dispenser/receiver units, and a web-based management software. The VA will provide electrical and data outlets, and is responsible for drilling holes for mounting and providing floor anchors if needed, but not the server or its maintenance. Installation must adhere to manufacturer and VA specifications, federal and local safety standards, and be coordinated with the COR. Key operational principles include restricted access for authorized users, a credit system for scrubs, and real-time tracking. The contractor must provide pre-installation, startup, training, and a one-year warranty. Strict security requirements, including data confidentiality, incident reporting, and potential liquidated damages for data breaches, are also detailed.
    Lifecycle
    Title
    Type
    3510--ScrubX Machine Kansas City VA Medical Center
    Currently viewing
    Solicitation
    3510--ScrubX Machine Kansas City VA Medical Center
    Sources Sought
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