Laundry Chemical Supplies and Maintenance

This Statement of Work outlines requirements for a Laundry Chemical Project at Bay Pines VAHCS, focusing on providing laundry chemicals and maintaining equipment. The contractor must supply all necessary chemicals, equipment, installation, and labor, compatible with existing Milnor washers and a McClure cart wash system. Key responsibilities include making suggestions to improve laundry operations, maintaining dispensing equipment with detailed reporting capabilities, performing bi-weekly tests (water softness, chlorine strength, wash titrations, pH testing), and monitoring stain rates to keep them below 2%. The contractor must respond to issues within one hour, provide technical support, and maintain chemical formulas and a modern internet-monitored delivery system. Installation must be completed within 90 days, with an 80% interim payment upon delivery and the remaining 20% upon acceptance. The contractor is responsible for all installation logistics, including utility connections, waste removal, and providing personal protective equipment. The contract guarantees adherence to hygienic linen standards, with three instances of poor quality or service leading to contract voidance. Pricing must be all-inclusive for a complete functional system.

The Department of Veterans Affairs, Network Contracting Office (NCO) 8, is seeking sources for Brand Name or Equal Laundry Chemicals and Maintenance for the C.W. Bill Young VAMC in Bay Pines, FL. This is a Sources Sought notice for market research purposes only, targeting Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), and Small Businesses (SB). The anticipated contract will be a firm-fixed price (FFP) with a base period and four option years, running from 10/27/2025 to 10/26/2030. The contractor will be responsible for providing specific laundry chemicals, maintaining dispensing equipment, performing bi-weekly service checks (water softness, chlorine strength, wash titrations, pH testing, water temperature), monitoring stain rates, and responding to service calls within a specified timeframe. The contract also covers equipment installation, training, and adherence to safety protocols, including providing PPE and current Safety Data Sheets. Interim payments will be made upon equipment delivery, with final payment after installation and acceptance. The successful contractor must guarantee that chemicals and formulas meet or exceed hygienic linen standards, with poor quality or customer service as grounds for contract voidance.