S209--Ann Arbor Off-Site Linen Services LTC Charles S. Kettles VA Medical Center (Ann Arbor, MI)
ID: 36C25025Q0948Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF250-NETWORK CONTRACT OFFICE 10 (36C250)DAYTON, OH, 45428, USA

NAICS

Linen Supply (812331)

PSC

HOUSEKEEPING- LAUNDRY/DRYCLEANING (S209)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/873ec621964748b29d9ab90a83c922c7/view
Timeline
    Description

    The Department of Veterans Affairs, through the Network Contracting Office 10, is soliciting offers for off-site linen services for the LTC Charles S. Kettles VA Medical Center in Ann Arbor, Michigan. The contract, identified by solicitation number 36C25025Q0948, requires the contractor to provide comprehensive laundry services, including laundering, processing, and delivering a variety of linens and laundry items essential for the operations of the VA Ann Arbor Fisher House and VA Green Road Sleep Clinic. This procurement is crucial for maintaining hygiene and quality standards in veteran care facilities, with a total maximum contract value of $1,130,000 over a base period from May 29, 2026, to May 28, 2027, and three additional ordering periods. Interested vendors must submit their offers electronically to Alexis Alexander at Alexis.Alexander1@va.gov by December 8, 2025, at 3:00 PM EST, with no further questions accepted after November 25, 2025.

    Point(s) of Contact
    Alexis S. AlexanderContract Specialist
    (734) 222-7169
    Alexis.Alexander1@va.gov
    Files
    Title
    Posted
    36C25025Q0948 0001.docx
    This document is an amendment to Solicitation Number 36C25025Q0948 for laundry services, issued by the Department of Veterans Affairs, Network Contracting Office 10. The amendment provides answers to bidder questions and specifies that all offers must be emailed to Alexis.Alexander1@va.gov by December 08, 2025, 3:00 PM EST. No further questions will be answered. Key clarifications include the contractor's responsibility for all resources, that TMS access is a post-award task, and the incumbent contract number is 36C25022D0065, with details available on FPDS.gov via a FOIA request. Estimated quantities are based on a combination of historical and projected usage, and there are no anticipated changes in volume, scope, or operations at the Fisher House or Sleep Clinic. Offerors are directed to the solicitation's price/cost schedule for current volume and linen types. No site visits or Q&A calls are planned, and no further amendments affecting pricing, scope, or performance are expected at this time.
    36C25025Q0948_1.docx
    The Department of Veterans Affairs, Network 10 Contracting Office, is issuing a presolicitation notice for off-site linen services at the LTC Charles S. Kettles VA Medical Center in Ann Arbor, MI. This is a firm fixed-price contract under NAICS Code 812331, with a size standard of $40 million. The solicitation, number 36C25025Q0948, will be issued electronically around November 17, 2025, and made available exclusively through the Contract Opportunities website on sam.gov. All potential bidders must be registered and active in the System for Award Management (SAM) to receive notifications and submit quotes. The response deadline is December 8, 2025, at 3:00 PM Eastern Time. Contact for inquiries is Alexis S. Alexander, Contract Specialist.
    36C25025Q0948_2.docx
    This government file is a solicitation/contract/order for off-site linen/laundry services for the Department of Veterans Affairs, specifically for the VA Ann Arbor Fisher House and VA Green Road Sleep Clinic. The solicitation number is 36C25025Q0948, issued by the Department of Veterans Affairs, Network Contracting Office 10, in Ann Arbor, MI. The acquisition is 100% set aside for Small Business, with NAICS code 812331 (Linen Supply) and a size standard of $40 Million. The contract has a base ordering period from May 29, 2026, to May 28, 2027, and includes three additional ordering periods. The total maximum value of the contract, inclusive of all options exercised, shall not exceed $1,130,000.00. The contractor is required to launder, process, and deliver a wide range of linens and laundry items, including various types of sheets, mattress protectors, pillow shams, pillowcases, duvet covers, duvet inserts, throw blankets, decorative pillows, bath towels, hand towels, washcloths, bathmats, shower curtains, bathrobes, and hospital-grade linens. The file also outlines contract administration data, invoicing procedures (monthly in arrears, submitted electronically), and references relevant FAR and VAAR clauses. Questions regarding the solicitation must be emailed by November 25, 2025, and offers by December 8, 2025, both by 3:00 PM EST.
    36C25025Q0948.docx
    The Department of Veterans Affairs (VA) is conducting market research for off-site linen services for the LTC Charles S. Kettles VA Medical Center, Ann Arbor Fisher House, and Green Road VA Clinic. This Sources Sought Notice, under Solicitation Number 36C25025Q0948, aims to identify qualified sources for medical facility laundry and hospitality hotel-quality linen cleaning. The VA anticipates awarding a five-year Indefinite Delivery Indefinite Quantity contract. Contractors must provide company details, SAM UEI, business size under NAICS 812331, FSS contract information, VOSB/SDVOSB status, and a technical capability narrative by September 9, 2025. The Performance Work Statement details requirements for laundering, processing, and delivery of various linens twice weekly, with provisions for emergency services. Key aspects include a Contractor Plant Manager certification, strict safety and environmental compliance, specific linen handling instructions, and accountability for lost or damaged items.
    P07 WD No. 2015-4833 Rev. 29.pdf
    VA_Notice_24-12_Update_to_Handbook_6500_6_22_Apr_24.pdf
    VA Notice 24-12 updates VA Handbook 6500.6, Contract Security, specifically Appendix C, which outlines security and privacy language for VA contracts. This immediate change incorporates updated security language covering information custody, system access, mandatory training, incident reporting, system design, hosting, compliance testing, product integrity, and cryptographic requirements. The notice also addresses specialized devices and data center provisions, ensuring contractors adhere to federal laws, VA policies, and industry standards like FIPS and NIST. This update aims to enhance the security of VA information and information systems, with a planned rescission within one year as the guidance will be integrated into a revised handbook.
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