U.S. Mission Australia, Fuel Cards
ID: 19AS2025Q0010Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY CANBERRAWASHINGTON, DC, 20520, USA

NAICS

Gasoline Stations and Fuel Dealers (457)

PSC

FUEL OILS (9140)

Original Source

https://sam.gov/opp/82f4d2086b5d43b3a93e61ab8a0c73e7/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Canberra, Australia, is seeking qualified vendors to provide 60 fuel cards for use throughout Australia. The procurement aims to facilitate the Embassy's operational needs by ensuring access to various fueling stations nationwide, with the contract covering all associated costs, including labor and materials. This opportunity underscores the importance of reliable fuel supply for government operations abroad, with the contract set for one year and an option for an additional six months. Interested vendors must submit their quotations electronically by April 29, 2025, at 5:00 PM AEST, and can contact Terry Alston or Vicki Page for further information.

    Files
    Title
    Posted
    CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL ANTI-DISCRIMINATION LAW_.docx
    The document outlines the certification requirements for contractors and offerors engaged with the Department of State regarding compliance with federal anti-discrimination laws. It mandates that all contractors certify they do not promote Diversity, Equity, and Inclusion (DEI) programs that violate these laws. This certification is critical for government payment decisions and falls under the False Claims Act, making any misrepresentations legally significant. Contractors must read the certification, complete the necessary checkboxes, and submit the signed document to the designated Contracting Officer. The specified representation must be executed by an authorized individual within the contractor's organization. Overall, this directive emphasizes adherence to anti-discrimination statutes as a prerequisite for contracting with the federal government, reinforcing the importance of compliance in the context of government RFPs, grants, and local contracts.
    QA 19AS2025Q0010 RFQ Fuel Cards 01May25-30April26.pdf
    The document addresses a Request for Proposal (RFP) related to the procurement of fuel cards by the U.S. Embassy in Canberra, Australia. It contains a series of questions from a contractor seeking clarification about contract requirements, pricing, and invoicing procedures. Key points include the stipulation that contractors must provide 60 fuel cards, which encompass the cost of services, materials, and associated fees. The current contract holder is BUSINESS FUEL CARDS PTY LTD, with an annual contract value of $158,577 AUD. The fuel card service allows transactions at commercial fueling stations across Australia, emphasizing broad acceptance rather than restriction to specific brands like Shell or BP. Furthermore, it clarifies that while fuel is a commodity, the fuel card serves as a service. Registrations in the SAM.gov system are required for the prime contractor, with restrictions on subcontracting without proper registration. Overall, the document outlines specific requirements and clarifications for potential contractors participating in the RFP process aimed at ensuring compliance and understanding of the procurement objectives.
    RFQ 19AS2025Q0010 Fuel Cards 01May25-30April26.pdf
    The U.S. Embassy in Canberra, Australia, has issued Request for Quotations (RFQ) number 19AS2025Q0010 for the provision of fuel cards for the federal mission. Interested vendors are invited to submit quotations by April 11, 2025, at 5:00 PM AEST, with submissions to be made electronically. The contract will be awarded to the lowest-priced offer that meets the specifications outlined in Sections of the RFQ. Quotations must include a Standard Form 1449, pricing details, representations and certifications, and proof of registration in the System for Award Management (SAM). The contract duration is one year, with an option for an additional six months, covering the provision of 60 fuel cards for use at nationwide fueling stations for various fuel types. Offerors must ensure compliance with federal anti-discrimination laws and are encouraged to register with SAM if not already done, as proposals from unregistered entities may be deemed non-responsible. This RFQ encapsulates the U.S. government's ongoing procurement process, ensuring compliance and competitive pricing while supporting its operational needs in Australia.
    SF-30 Amendment of Solicitation 19AS2025Q0010 Fuel Cards.pdf
    This document serves as an amendment to solicitation number 19AS2025Q0010, issued by the U.S. Embassy Canberra's General Services Office. It primarily extends the deadline for the receipt of offers/quotes to 5 PM on April 29, 2025. The amendment emphasizes the necessity for contractors to acknowledge receipt of this amendment through specified methods to avoid potential rejection of their offers. It also clarifies that changes can be made to previously submitted offers as long as they are communicated correctly prior to the new deadline. The amendment does not alter any other terms or conditions stated in the original solicitation. Compliance with the established guidelines is crucial, ensuring that all updates are effectively managed and that proposal submissions are received in a timely manner to facilitate the procurement process. Overall, this amendment focuses on communication and adherence to procedural requirements within the context of government solicitations.
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    U.S. Mission Australia, Fuel Cards
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