Independence Day event – Catering services
ID: PR15311960Type: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY ZAGREBWASHINGTON, DC, 20520, USA

NAICS

Food Service Contractors (72231)

PSC

SETS, KITS, OUTFITS AND MODULES, FOOD PREPERATION AND SERVING (7360)

Original Source

https://sam.gov/opp/d35bed3d258a4ab687f80ce41ed5a478/view
Timeline
    Description

    The U.S. Embassy in Zagreb, Croatia, is seeking quotations for catering services for its Independence Day event scheduled for July 2, 2025, which will host approximately 500 guests. The procurement requires a buffet-style dinner featuring traditional American appetizers and desserts, with all food prepared offsite and served outdoors, necessitating appropriate equipment and staffing to ensure a successful event. This opportunity is significant as it aligns with government initiatives to facilitate public celebrations, emphasizing compliance with federal regulations and efficient service delivery. Interested vendors must submit their complete quotations, including a technical proposal and pricing, by May 20, 2025, and can contact Roggero Michelle at RoggeroMP@state.gov or Matthew A. Dean at Deanm2@state.gov for further information.

    Point(s) of Contact
    Roggero Michelle
    RoggeroMP@state.gov
    Matthew A. Dean
    38516612248
    Deanm2@state.gov
    Files
    Title
    Posted
    Price calculation.xlsx
    The document outlines a request for catering services for an Independence Day event scheduled for July 2, 2024, from 18:00 to 20:00. It specifies the number of guests as 500 and requests price quotes in Euros (EUR) for food services per person and total costs. Currently, all quoted prices are listed as EUR 0.00, with no VAT included or additional costs for services such as extra hours for wait staff or food tastings. This lack of pricing suggests that further details are expected from potential service providers. The purpose of this document aligns with government initiatives to solicit proposals through Requests for Proposals (RFPs) and grants aimed at event planning and management for federal, state, and local government activities. Overall, the document serves as a formal solicitation for catering services necessary for a significant public holiday event, requiring budget considerations and compliance with applicable financial regulations.
    Solicitation document_Catering Services_final.doc
    The U.S. Embassy in Zagreb, Croatia, is requesting quotations for catering services for its Independence Day event scheduled for July 2, 2025, which will host 500 guests. Interested vendors must submit a complete quotation by May 20, 2025, including a technical proposal and a separate pricing part, formatted as specified in the SF-1449 form. The event will feature buffet-style dining with traditional American appetizers and desserts, served outdoors, necessitating items suitable for warm weather and advance preparation. Catering responsibilities include providing all food and service staff, buffet setup, dinnerware, and ice, while drinks will be supplied by the Embassy. Key requirements also include a tasting menu for six individuals, equipment for food preparation, and adherence to local regulations. The contractor must ensure staff security clearance in advance of the event. The Embassy will process payments within 30 days post-service acceptance upon receiving correct invoices. This RFP emphasizes the importance of compliance with federal regulations and efficient service delivery for government-related events.
    Lifecycle
    Title
    Type
    Independence Day event – Catering services
    Currently viewing
    Presolicitation
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