Conference and accommodation Services in Buenos Aires Argentina
ID: 19AR2026Q0006Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY BUENOS AIRESWASHINGTON, DC, 20520, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Original Source

https://sam.gov/workspace/contract/opp/fcc987f95a95446abb2ddf3a60dc20f2/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Buenos Aires, is soliciting quotations for conference and accommodation services for the CLDC Conference scheduled from May 17-23, 2026. The procurement requires the provision of 50 sleeping rooms and various conference facilities, including specific room types, meeting space setups, refreshments, and audio/visual equipment. This opportunity is crucial for ensuring a successful and well-organized conference, facilitating international collaboration and dialogue. Interested vendors must submit their proposals electronically in English by November 28, 2025, and include completed forms and proof of SAM registration. For further inquiries, contact Timothy P. Dougherty or Marisol Pacheco at BNS-Procurement@state.gov.

    Point(s) of Contact
    Timothy P. Dougherty
    541157774291
    BNS-Procurement@state.gov
    Marisol Pacheco
    BNS-Procurement@state.gov
    Files
    Title
    Posted
    RFQ 19AR2026Q0006 CLDC CONFERENCE MAY 26 FINAL.pdf
    The U.S. Embassy in Buenos Aires is soliciting quotations (RFQ 19AR2026Q0006) for lodging and conference services from November 15, 2025, to November 28, 2025, at noon Buenos Aires time. The contract will be awarded to the responsible company offering the lowest acceptable price for services from May 17-23, 2026, including 50 sleeping rooms and various conference facilities. Key requirements include specific room types, meeting space setups, refreshments, and audio/visual equipment. Proposals must be in English, submitted electronically to pachecom@state.gov in MS-Word, MS-Excel, or PDF format, not exceeding 30MB per email. Offerors must complete SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), provide additional information per Section 3, and show proof of SAM registration (www.sam.gov). The evaluation prioritizes compliance with terms, technical information, and contractor responsibility criteria.
    Similar Opportunities
    Hotel Rooms for US Delegation to Munich Security Conference
    State, Department Of
    The Department of State is seeking to procure hotel accommodations for a high-level U.S. Government delegation attending the Munich Security Conference 2023. The objective of this procurement is to secure suitable lodging that meets the needs of the delegation during this significant international event. Providing adequate lodging is crucial for ensuring the delegation's comfort and operational effectiveness while engaging in discussions on global security issues. Interested vendors can reach out to David Machen at machendd@state.gov for further details regarding this opportunity.
    SEACWG Meeting Event - DOJ OPDAT DIY January 2026
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Jakarta, is seeking a qualified contractor to provide lodging and functional services for a Department of Justice event in Yogyakarta, Indonesia, scheduled for January 26-30, 2026. The procurement includes accommodations for 39 single-occupancy rooms and meeting packages for 55 participants, which encompass specific room setups, audio-visual equipment, food and beverage services, and reliable Wi-Fi. This contract is vital for ensuring a successful event that meets the needs of U.S. government officials and participants, with compliance to local laws and various federal regulations being essential. Interested contractors must submit their proposals, including past performance and business legitimacy documentation, to the designated email address by the specified deadline, with further inquiries directed to Bryant H. Whitfield at jakartapcubidding@state.gov.
    US Mission Buenos Aires Local Guard Services
    State, Department Of
    The Department of State is seeking to extend the Local Guard Services contract at the U.S. Mission in Buenos Aires, currently held by G4S Secure Integration LLC, which is set to expire on January 31, 2023. The extension will consist of a six-month base period followed by six one-month option periods to ensure continuity of services while a follow-on contract is awarded and transitioned. This procurement is critical to maintaining security and operational integrity at the U.S. Mission, preventing any disruption that could adversely affect U.S. government operations. Interested parties can reach out to Kenneth P. Bailey at baileykp@state.gov for further information regarding this opportunity.
    VENUE FOR THE STMA ANNIVERSARY WEEK
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Manila, is seeking proposals for a venue to host the STMA Anniversary Week, with the solicitation expected to be issued around the third week of June 2025. This procurement involves a firm-fixed price contract for lodging services, emphasizing the importance of providing a suitable venue for this significant event. All responsible sources are encouraged to submit quotations, and the government may award the contract based on initial offers without further discussion. Interested contractors must be registered in the System for Award Management (SAM) prior to proposal submission and can direct inquiries to Kristine Grace C. Alcantara or Michael Warren at ManilaContracting@state.gov.
    Warehouse space and associated logistic services
    State, Department Of
    The U.S. Embassy in San Salvador, representing the Bureau of International Narcotics and Law Enforcement (INL), is seeking quotations for external warehouse space and associated logistics services. The procurement aims to secure a facility within 12 kilometers of the Embassy, providing 150-160m² of storage space, 24/7 security, fire safety measures, and utilities, along with relocation services for existing inventory and a designated workspace. This contract is crucial for expanding INL's storage capacity and enhancing operational efficiency, with a firm fixed-price purchase order spanning one base year starting April 1, 2026, and two option years, totaling a minimum order of $2,500.00 and a maximum of $120,000.00. Quotations are due by January 23, 2026, and interested vendors can schedule a site visit between January 13-15, 2026; for further inquiries, contact Julio Grijalva at GrijalvaJE@state.gov or Ana Beatriz Coto at CotoAB@state.gov.
    Multilateral Summit Planning Services
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Seoul, is soliciting quotations for Multilateral Summit Planning Services for the upcoming 2026 Multilateral Youth Summit to be held in Hawaii. The contractor will be responsible for providing comprehensive logistical support for 45 youth leaders and five presenters, which includes travel arrangements, accommodations, meals, ground transportation, venue management, and on-site participant management. This opportunity is crucial for ensuring the successful execution of the summit, which aims to foster international collaboration among youth leaders. Quotations are due by January 16, 2026, at 17:00 Korea Standard Time, and must include a price offer, technical proposal, proof of SAM registration, and evidence of business operations. Interested parties can reach out to the Seoul Contracting Officer or the Seoul Procurement Officer via email at SeoulProposals@state.gov for further inquiries.
    5 - 6 Feb 26 300th MI Language Conference
    Dept Of Defense
    The Department of Defense, specifically the Utah Army National Guard, is seeking proposals for the 300th Military Intelligence Language Conference scheduled for February 5-6, 2026, in Salt Lake City, Utah. The procurement requires a contractor to provide a suitable conference facility that meets specific criteria, including climate control, ADA compliance, and the capacity to accommodate security requirements for senior federal officials, along with extensive audio-visual support. This conference is crucial for addressing national-level issues within the military intelligence and language communities, focusing on the development of language professionals and resource stewardship. Interested vendors must submit their proposals by 0700 AM MST on January 21, 2026, and should contact Mr. Otha Henderson at otha.b.henderson.civ@army.mil for further details.
    Acquisition of Hotel Accommodations in Support of VIP Visit in Madrid, Spain
    State, Department Of
    The Department of State, through the Embassy in Madrid, is seeking to acquire hotel accommodations to support a VIP visit during the NATO Summit held in Madrid, Spain, on June 29-30, 2022. The procurement focuses on lodging services necessary for the successful hosting of dignitaries and officials attending this significant international event. The provision of these accommodations is crucial for ensuring the comfort and security of high-profile guests during the summit. Interested vendors can reach out to Stetson Sanders at SandersSA@state.gov for further details regarding this opportunity.
    Cleaning and Welcome Kit Installation Services
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Bogotá, Colombia, is seeking proposals for Cleaning and Welcome Kit Installation Services under RFQ Number 19C02026Q0004. The contractor will be responsible for providing professional cleaning services and installing welcome kits for properties owned or leased by the Embassy, requiring a minimum of 10 years of verifiable experience in the Colombian market and compliance with local regulations. This Blanket Purchase Agreement (BPA) is anticipated to last for five years, with the government planning to award the contract to the lowest priced technically acceptable offer. Interested parties must submit their proposals electronically by January 26, 2026, and are encouraged to register in the SAM database prior to submission. For further inquiries, contact the Bogota Contracting Office at BogotaGSOCompras@state.gov.
    Acquisition of Hotel Accommodations in Support of VIP Visit in Madrid, Spain
    State, Department Of
    The Department of State is seeking to acquire hotel accommodations in support of a VIP visit during the NATO Summit held in Madrid, Spain, on June 29-30, 2022. The procurement involves lodging services necessary for the successful hosting of dignitaries and officials attending the summit. This opportunity underscores the importance of reliable and quality lodging arrangements for high-profile international events. Interested vendors can reach out to Stetson Sanders at SandersSA@state.gov for further details regarding the procurement process.