America 250 Program Coordinator Services
ID: 19JA8026Q0009Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY TOKYOWASHINGTON, DC, 20520, USA

NAICS

Convention and Trade Show Organizers (561920)

PSC

SUPPORT- MANAGEMENT: PUBLIC RELATIONS (R708)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/cadcffa043c34e05a19f5ebb743b648a/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Tokyo, is seeking a qualified firm to provide America 250 Program Coordinator Services as part of a Request for Quotations (RFQ Number 19JA8026Q0009). The selected contractor will be responsible for planning, logistics, stakeholder engagement, and on-site event support for events commemorating the 250th anniversary of U.S. Independence in 2026, requiring an American citizen with experience in large-scale event coordination and familiarity with U.S. government processes. This firm-fixed-price contract will be awarded based on the lowest acceptable price, with a performance period extending from the award date through January 31, 2027, primarily at the U.S. Embassy in Tokyo and involving travel throughout Japan. Interested parties must submit their quotations electronically to Masao Chuma at ChumaMX@state.gov by January 8, 2026, with questions due by December 12, 2025.

    Point(s) of Contact
    Christopher G. Staff
    81332245616
    81332245179
    StaffCG@state.gov
    Masao Chuma
    81332245752
    81332245179
    ChumaMX@state.gov
    Files
    Title
    Posted
    19JA8026Q0009 RFQ - Cover Letter.pdf
    The U.S. Mission Japan is seeking a qualified firm to provide a full-time America 250 Program Coordinator through an RFQ (Number 19JA8026Q0009). The coordinator will support planning, logistics, stakeholder engagement, and on-site event support for events commemorating the 250th anniversary of U.S. Independence in 2026. The contract will be a firm-fixed-price award based on the lowest acceptable price. Key dates include a deadline for questions by December 12, 2025, and quotation submissions by January 8, 2026. The selected contractor must provide an American citizen with specific experience in large-scale event coordination and U.S. government processes. The period of performance is from the award date through January 31, 2027, with performance primarily at the U.S. Embassy Tokyo and required travel throughout Japan.
    Lifecycle
    Title
    Type
    America 250 Program Coordinator Services
    Currently viewing
    Solicitation
    America 250 Program Coordinator Services
    Presolicitation
    Similar Opportunities
    VENUE FOR THE STMA ANNIVERSARY WEEK
    Buyer not available
    The U.S. Department of State, through the U.S. Embassy in Manila, is seeking proposals for a venue to host the STMA Anniversary Week, with the solicitation expected to be issued around the third week of June 2025. This procurement involves a firm-fixed price contract for lodging services, emphasizing the importance of providing a suitable venue for this significant event. All responsible sources are encouraged to submit quotations, and the government may award the contract based on initial offers without further discussion. Interested contractors must be registered in the System for Award Management (SAM) prior to proposal submission and can direct inquiries to Kristine Grace C. Alcantara or Michael Warren at ManilaContracting@state.gov.
    Multilateral Summit Planning Services
    Buyer not available
    The U.S. Department of State, through the U.S. Embassy in Seoul, is soliciting quotations for Multilateral Summit Planning Services for the upcoming 2026 Multilateral Youth Summit to be held in Hawaii. The contractor will be responsible for providing comprehensive logistical support for 45 youth leaders and five presenters, which includes travel arrangements, accommodations, meals, ground transportation, venue management, and on-site participant management. This opportunity is crucial for ensuring the successful execution of the summit, which aims to foster international collaboration among youth leaders. Quotations are due by January 16, 2026, at 17:00 Korea Standard Time, and must include a price offer, technical proposal, proof of SAM registration, and evidence of business operations. Interested parties can reach out to the Seoul Contracting Officer or the Seoul Procurement Officer via email at SeoulProposals@state.gov for further inquiries.
    19MU3026R0001 Independence Day July 4th Reception 2026
    Buyer not available
    The U.S. Embassy in Muscat, Oman, is seeking proposals for the 2026 Independence Day (National Day) Celebration, themed "America 250 Onward." The event, scheduled for April 29, 2026, aims to host approximately 1,000 guests and will feature American-inspired cuisine, live entertainment, and advanced interactive technology experiences. Offerors are required to submit detailed plans that encompass venue selection, catering, security, and cost estimates, demonstrating their capability to meet advanced technical requirements, including augmented reality and projection mapping. Proposals are due by January 5, 2026, and a pre-proposal conference will take place on December 15, 2025, at the U.S. Embassy. Interested parties can contact Muscat Procurement at muscatprocurement@state.gov or by phone at 24643522 for further information.
    Sapporo Gardening Services Contract
    Buyer not available
    The U.S. Department of State is seeking qualified contractors to provide gardening services for the U.S. Consulate General in Sapporo, Japan. This procurement involves a firm-fixed-price contract for comprehensive landscaping and groundskeeping services at the consulate, which is essential for maintaining the aesthetic and functional quality of the consulate's outdoor spaces. Interested contractors must be registered in the System for Award Management (SAM) and are encouraged to submit their quotes electronically, with a pre-quotation conference planned to provide further details. For inquiries, potential bidders can contact Matthew J. Hafner at HafnerMJ@state.gov or Toshiya Ikeda at IkedaTX@state.gov, with the solicitation to be posted on SAM.gov when available.
    FY2026 Projections
    Buyer not available
    The U.S. Army Corps of Engineers, Japan District (POJ) is announcing the FY2026 projections for construction projects, which will be solicited exclusively to local sources in Japan. These projects encompass various facility repairs, housing modernizations, and infrastructure developments, and will utilize full and open competition procedures, requiring vendors to be physically located and licensed to conduct business in Japan. A significant requirement for all solicitations and contracts issued on or after November 10, 2025, is the Cybersecurity Maturity Model Certification (CMMC) 2.0 Basic (Level 1) certification or higher. Interested parties should register in the System for Award Management (SAM) and can direct inquiries to the contracting officers, Dr. Nakiba Jackson at Nakiba.S.Jackson@usace.army.mil or Ms. Jennifer Knutson at Jennifer.H.Knutson@usace.army.mil, with additional contact available for Okinawa through Mr. Jack Letscher at Jack.T.Letscher@usace.army.mil.
    Fukuoka Gardening Services Contract
    Buyer not available
    The U.S. Department of State is seeking qualified contractors to provide comprehensive gardening services for the grounds of the U.S. Consulate in Fukuoka, Japan. The contract, identified as RFQ number 19JA2526-Q-0004, will commence on November 21, 2025, and includes an initial 12-month period with four one-year renewal options, requiring services such as lawn care, pruning, pest control, and maintenance of the Consulate's landscaping. This opportunity is crucial for maintaining the aesthetic and functional quality of the Consulate's grounds, ensuring a welcoming environment for visitors and staff. Interested contractors must submit their quotations electronically by January 28, 2026, and are encouraged to attend a pre-quotation conference and site visit on January 14, 2026, with prior registration required by January 9, 2026. For further inquiries, contact Toshiyuki Aochi at AochiTX@state.gov.
    U.S. National Day Venue and Catering - 2026
    Buyer not available
    The U.S. Department of State, through the U.S. Embassy in Manama, is seeking competitive proposals for venue and catering services for its National Day Celebration in 2026. The selected contractor will be responsible for providing a venue accommodating 800 guests, including a private VIP room, catering services featuring American cuisine, beverages, wait staff, serving materials, and decorations, while also ensuring compliance with security screening and storage requirements for U.S. Embassy items. Proposals must be submitted electronically by December 22, 2025, at 4:00 PM Bahrain Time, with all required documentation, including pricing and certifications, sent to ManamaGSOprocurement@state.gov. For further inquiries, interested vendors can contact Sean Daniels or Geji Joseph at the provided email addresses or phone numbers.
    Sapporo Janitorial Services Contract
    Buyer not available
    The Department of State is seeking qualified contractors to provide janitorial services for the U.S. Consulate General in Sapporo, Japan. This procurement involves a firm-fixed-price contract, where the selected contractor will be responsible for maintaining cleanliness and hygiene standards at the consulate facility. Janitorial services are crucial for ensuring a professional and welcoming environment for both staff and visitors at the consulate. Interested contractors must be registered in the System for Award Management (SAM) and are encouraged to submit their quotes electronically, with a pre-quotation conference planned to provide further details. For inquiries, potential bidders can contact Matthew J. Hafner at HafnerMJ@state.gov or Toshiya Ikeda at IkedaTX@state.gov.
    Operation and Maintenance Services of US Embassies
    Buyer not available
    The Department of State is seeking to procure operation and maintenance services for U.S. embassies and consulates, specifically supporting the Bureau of East Asian and Pacific Affairs and the Bureau of European and Eurasian Affairs. The contract will provide essential clerical, information technology, professional, and maintenance support services at various U.S. diplomatic missions in Europe and Asia, including embassies in Moscow, Kyiv, and Beijing, among others. These services are crucial for ensuring the effective functioning of U.S. diplomatic operations abroad. Interested parties can contact Todd Paynter at payntermt@state.gov for further information regarding this opportunity.
    P530 Aircraft Intermediate Maintenance Facility, Kadena Air Base
    Buyer not available
    The U.S. Army Corps of Engineers (USACE), Japan District, is conducting a Sources Sought Market Survey for the P530 Aircraft Intermediate Maintenance Facility project at Kadena Air Base, Okinawa, Japan. This Design-Bid-Build (DBB) construction project aims to build an intermediate maintenance facility to support the Aircraft Intermediate Maintenance Detachment (AIMD), with an estimated project magnitude between $25 million and $100 million. The facility is crucial for enhancing operational efficiency and safety in aircraft maintenance, adhering to various building codes and standards, including fire protection and anti-terrorism measures. Interested local firms must respond by 2:00 PM Japan Standard Time on January 15, 2026, and are required to be registered in the System for Award Management (SAM) and possess necessary construction licenses from the Government of Japan. For further inquiries, contact Erica Stiner at erica.j.stiner@usace.army.mil or Valeria Fisher at valeria.fisher@usace.army.mil.