America 250 Program Coordinator Services

The U.S. Mission Japan is seeking a qualified firm to provide a full-time America 250 Program Coordinator through an RFQ (Number 19JA8026Q0009). The coordinator will support planning, logistics, stakeholder engagement, and on-site event support for events commemorating the 250th anniversary of U.S. Independence in 2026. The contract will be a firm-fixed-price award based on the lowest acceptable price. Key dates include a deadline for questions by December 12, 2025, and quotation submissions by January 8, 2026. The selected contractor must provide an American citizen with specific experience in large-scale event coordination and U.S. government processes. The period of performance is from the award date through January 31, 2027, with performance primarily at the U.S. Embassy Tokyo and required travel throughout Japan.

Amendment A0001 modifies Solicitation No. 19JA8026Q0009 for America 250 Program Coordinator Services. The amendment revises the pricing proposal by removing the line item for estimated domestic transportation costs, which will now be reimbursed based on government per diem rates. It also provides 30 questions and answers. Key details include the requirement for a full-time, on-site U.S. citizen coordinator in Tokyo with a minimum of five years of U.S. government experience. The coordinator will receive a state.gov email and Embassy-provided IT equipment, following the Embassy's holiday schedule. The contractor is responsible for managing the coordinator's employment, including visas, work authorization, and DBA insurance. The contract focuses solely on coordination services; the Embassy will handle event funding and procurement. Travel within Japan will be reimbursed, and proposals should factor in potential irregular work hours.