Proposals for Conference Facilities and Hotel Rooms at Five-star hotel in Kandy
ID: PR12912789Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY COLOMBOWASHINGTON, DC, 20520, USA

NAICS

Hotels (except Casino Hotels) and MotelsT (72111)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Set Aside

Partial Small Business Set-Aside (FAR 19.5) (SBP)

Original Source

https://sam.gov/opp/e36504665edc44e08c0ef6db40407a8f/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Colombo, is soliciting proposals for conference facilities and hotel accommodations at a five-star hotel in Kandy, Sri Lanka, for the Judges Residential Program scheduled from October 11 to 13, 2024. The procurement requires a conference facility that can accommodate up to 60 participants, equipped with multimedia capabilities, Wi-Fi access, and necessary presentation equipment, alongside catering services for breaks and meals. This opportunity emphasizes the importance of high standards of service and security for VIP participants, reflecting the procedural considerations typical in government contracts. Proposals are due by September 27, 2024, at 17:00 hrs. (Colombo Time), and interested parties must register in the SAM database and submit their quotations via email to Pradeep Perera at pererapd@state.gov.

    Point(s) of Contact
    Pradeep Perera
    94112028563
    pererapd@state.gov
    Danujaya Muthugala
    94112028816
    94112498753
    muthugaladr@state.gov
    Files
    Title
    Posted
    Statement of Work- PR12912789.pdf
    The Statement of Work for PR12912789 outlines the requirements for a conference facility to host an event from October 11-13, 2024, accommodating up to 60 participants. The facility must have no pillars, multimedia capabilities, Wi-Fi access, and necessary presentation equipment, alongside adequate privacy and security measures for attending judges. Catering requirements include morning and evening tea breaks and a buffet lunch with a curated menu. Accommodation for the judges is to be provided at a five-star hotel in Kandy, requiring 60 rooms with specific amenities such as private baths, air conditioning, and sound security protocols. Late checkout is permitted on October 13. Overall, the document emphasizes the need for high standards of service, security, and logistics for a successful event catering to VIP participants, reflecting the procedural considerations typical in government RFPs and grants where quality and compliance with specific criteria are paramount.
    Lifecycle
    Title
    Type
    Proposals for Conference Facilities and Hotel Rooms at Five-star hotel in Kandy
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