PR12830608_ Accommodation and event venue services
ID: PR12830608Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY QUITOWASHINGTON, DC, 20520, USA

NAICS

AccommodationT (721)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Original Source

https://sam.gov/opp/6dbd2002761348fd922c73066c65a06d/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Quito, Ecuador, is seeking qualified contractors to provide accommodation and event venue services for the Bureau of International Narcotics and Law Enforcement (INL) for an event scheduled in the last quarter of 2024. The selected contractor will be responsible for securing single accommodations for up to 100 participants in a 4-star or higher hotel, coordinating event schedules, setting up necessary conference facilities with audio-visual equipment, and ensuring daily cleaning of both accommodation and conference spaces. This procurement emphasizes the importance of maintaining operational standards and confidentiality during the event, with a preproposal conference set for September 9, 2024, and final offers due by September 20, 2024. Interested parties should direct inquiries to Valeria Rueda at ruedavj@state.gov or +593 99-202-8803.

    Point(s) of Contact
    Deryl van Coblijn
    59323985106
    VanCoblijnDS@state.gov
    Valeria Rueda
    593992028803
    ruedavj@state.gov
    Files
    Title
    Posted
    PR12830608_Advertisement S.pdf
    The U.S. Embassy in Quito, Ecuador, issued a Request for Quotation (RFQ Number: PR12830608) to secure accommodation and event venue services for an upcoming Bureau of International Narcotics and Law Enforcement (INL) event scheduled for the last quarter of 2024. The contractor must provide single accommodations for up to 100 participants in a 4-star or higher hotel that includes security services and essential amenities. Key responsibilities include coordinating schedules, setting up the conference facilities with required audio-visual equipment, and ensuring daily cleaning of both accommodation and conference spaces. Deliverables include accommodation confirmation and setup reports submitted prior to the event and daily cleanliness documentation throughout the event. The contract emphasizes confidentiality, the need for an Event and Hospitality Manager, and must adhere to local health and safety regulations. Payment is 100% within 30 days post-event, with clear guidelines against unauthorized work. A preproposal conference is scheduled for September 9, 2024, to clarify service requirements, with final offers due by September 20, 2024. This process demonstrates the federal government's commitment to maintaining operational standards and ensuring effective resource management in event planning.
    Lifecycle
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    Type
    PR12830608_ Accommodation and event venue services
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