MEX-VENUE IN MERIDA (S)
ID: 19MX5324Q0058Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY MEXICOWASHINGTON, DC, 20520, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Original Source

https://sam.gov/opp/c51a0903b67941bbac8e6a9856ffa402/view
Timeline
    Description

    The U.S. Embassy in Mexico City is seeking qualified vendors to provide lodging and conference room services for a four-day event in Merida, Yucatan, scheduled from December 2 to December 6, 2024. The selected contractor will be responsible for accommodations, conference room rentals, audio-visual equipment, and catering for approximately 60 attendees, ensuring compliance with federal standards and competitive pricing. This procurement is crucial for facilitating a successful diplomatic event, and interested parties must submit their quotations by October 25, 2024, with inquiries due by October 18, 2024. For further details, vendors can contact Pamela Amador at mexicocitygsosolicitations@groups.state.gov.

    Files
    Title
    Posted
    19MX5324Q0058 MER LTO.pdf
    The U.S. Embassy in Mexico City has issued a Request for Quotations (RFQ) for contractors to provide Lodging and Conference Room Services in Merida Yucatan, Mexico. Interested parties are invited to submit their quotations, ensuring competitive pricing while adhering to specific submission guidelines. The RFQ includes essential components such as the Standard Form SF-18, detailed specifications, and evaluation criteria. It is important for offerors to refrain from contacting other embassy personnel to avoid jeopardizing the solicitation process and to prevent collusion regarding price quotations. Quotations must be submitted via email to Pamela Amador by October 25, 2024, at 12:00 p.m. Central Time, with any inquiries directed to the same address by October 18, 2024. The RFQ does not guarantee an award, and the embassy retains the right to cancel the solicitation. This document emphasizes the formal procedures and compliance necessary in government contracting processes.
    19MX5324Q0058 MER RFQ.pdf
    The document is a Request for Quotations (RFQ) from the U.S. Embassy in Mexico City, seeking suppliers for services related to a four-day event in Merida, Yucatan, scheduled for December 2-6, 2024. It emphasizes a firm-fixed price contract for accommodations, conference room rentals, catering, and rental of audio-visual equipment for 60 participants. The RFQ specifies detailed requirements for services including a 5-star hotel venue, costs that must align with federal rates, and inclusivity of amenities such as WiFi, breakfast, and transportation logistics. It lays out instructions for potential respondents regarding the submission of bids, required documentation, and evaluation criteria emphasizing past performance. Quotes must be submitted by October 25, 2024. This solicitation aims to ensure that all activities meet U.S. government standards and encourage participation from small businesses while maintaining transparency and competitive bidding.
    Lifecycle
    Title
    Type
    MEX-VENUE IN MERIDA (S)
    Currently viewing
    Solicitation
    MEX-VENUE IN MERIDA (P)
    Presolicitation
    Similar Opportunities
    MEX-VENUE IN TIJUANA (P)
    Active
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Mexico City, is preparing to solicit proposals for venue services in Tijuana, Mexico, for a four-day event scheduled from January 28 to January 31, 2025. The selected contractor will be responsible for providing lodging, conference room rentals, and audiovisual equipment for 31 attendees, as well as obtaining necessary local permits and licenses. This opportunity is crucial for ensuring a successful event that meets the logistical needs of the U.S. government. Interested offerors must be registered in the System for Award Management (SAM) and meet specific qualifications, including financial responsibility and relevant experience. For further inquiries, potential bidders can contact John P. Harris or Pamela A. Amador via the provided email addresses.
    Room and Conference Package Mandaue City Cebu
    Active
    State, Department Of
    The US Embassy in Manila is seeking quotations for a Room and Conference Package in Mandaue City, Cebu. The contract, planned to be awarded in the fourth week of August 2024, aims to secure accommodations and conference facilities. Prospective vendors must register in the SAM database and adhere to the specified file format and size limitations for their offers. The Embassy requires a comprehensive package that includes accommodations and conference spaces, essential for conducting official business in the region. The contract will be awarded based on the lowest priced technically acceptable offer. This opportunity is specifically for accommodations and conference services in the Philippines, crucial for diplomatic engagements and operations. Vendors interested in responding to this pre-solicitation notice should ensure their SAM registration and prepare their offers in the specified format. Contact details are available for Steven L. Ovard and RANDY D. DAYRIT at the US Embassy, Manila. The solicitation is expected to include further details, with a firm fixed price contract anticipated.
    Venue with Conference Package for ECON/EXBS
    Active
    State, Department Of
    The U.S. Department of State is seeking qualified vendors to provide a venue with a conference package for the Economic/ExBS Office at the U.S. Embassy in Manila, Philippines. The procurement focuses on lodging services in Makati City, Bonifacio Global City, and Pasay City, with the intention of facilitating government functions abroad. This opportunity is categorized as a federal contract, and the solicitation is expected to be released on the SAM.gov website around the last week of October 2024, with a firm fixed-price contract to be awarded based on initial offers. Interested parties must be registered in the System for Award Management (SAM) and are encouraged to submit their proposals electronically to ManilaPurchasing@state.gov, adhering to specified file formats and size limits. For further inquiries, vendors can contact Michael O. Warren or Abegail B. Lamban-Tubo at the provided email or phone number.
    Storage services in Mexico City
    Active
    State, Department Of
    The Department of State is seeking qualified vendors to provide storage services in Mexico City for the American Embassy's INL program. The primary objective is to secure adequate warehousing services, including the storage, loading, offloading, inventorying, and maintenance of INL items, with the contractor responsible for safeguarding all stored property throughout the contract period. This procurement is crucial for ensuring efficient logistics operations within U.S. diplomatic missions, with the contract set to begin on January 1, 2025, and a potential for four yearly renewals. Interested parties must submit their proposals, including required documentation, by October 31, 2024, and can contact Mara Granados at granadosm@state.gov for further information.
    CONFERENCE PACKAGE IN CLARK, PAMPANGA
    Active
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Manila, Philippines, is preparing to solicit proposals for a conference package in Clark, Pampanga. The procurement aims to secure a venue and associated services for hosting conferences, with the contract expected to be awarded to the lowest priced technically acceptable offeror. This opportunity is significant as it supports the Embassy's operational needs for hosting diplomatic and governmental events. The solicitation is anticipated to be released in the third week of October 2024, and interested contractors must ensure they are registered in the System for Award Management (SAM) prior to submitting offers. For further inquiries, potential bidders can contact Shadrack L. Scheirman or Aprhil Silvestre at Manilapurchasing@state.gov or by phone at 53012000.
    U.S. Embassy Mexico—International Narcotics & Law Enforcement Affairs (INL Mexico) Integrated Services for Receiving, Warehousing Facilities & Related Services, Customs Brokerage, and Transportation Services
    Active
    State, Department Of
    The Department of State, through the U.S. Embassy in Mexico, is seeking information from vendors regarding integrated services for receiving, warehousing, customs brokerage, and transportation related to equipment donations to Mexico. The objective is to gather insights on best practices and innovative solutions to enhance service efficiency, validate the current warehouse service model, and potentially develop a new framework that addresses the unique operational challenges faced in both the U.S. and Mexico. This initiative is crucial for streamlining deliveries, minimizing import taxes, and modernizing logistical operations in support of the International Narcotics & Law Enforcement Affairs (INL Mexico). Interested parties must submit their capability statements and responses to specific questions via email by October 31, 2024, to Eric R Modrak at ModrakER@state.gov. This Request for Information (RFI) does not constitute a formal solicitation for proposals or quotes and is intended solely for planning purposes.
    HMO Residential Alarm installation and monitoring services
    Active
    State, Department Of
    The U.S. Department of State is soliciting quotations for residential alarm installation and monitoring services at the American Consulate in Hermosillo, Mexico, under solicitation number 19MX57-24-Q-0009. Contractors are required to provide, install, maintain, and monitor alarm systems, utilizing wireless technology and including components such as control panels, sensors, panic buttons, and sirens, all compliant with U.S. standards. This procurement is crucial for ensuring the safety and security of U.S. personnel abroad, with a contract period consisting of a base year and three optional extensions. Interested contractors must submit their proposals electronically by November 12, 2024, and are encouraged to attend a pre-quotation conference on October 16, 2024. For further inquiries, contact Michael K. Fogo at fogomk@state.gov or Esperanza Durazo at durazoeb@state.gov.
    Masks and respirators for CN training
    Active
    State, Department Of
    The U.S. Department of State, through the American Embassy in Mexico, is seeking qualified vendors to provide masks and respirators as outlined in Request for Quotations (RFQ) number 19MX9025Q0001. The procurement requires that all items be new, unopened, and compliant with specified manufacturer standards, with a focus on ensuring quality assurance and warranty support. This initiative is critical for enhancing health and safety measures, particularly in the context of regulatory compliance within Mexico. Interested vendors must submit their quotations by October 25, 2024, and can direct inquiries to INL Procurement at mexicocityinlprocurement@groups.state.gov or by phone at 525550802000.
    Rental of Facility, Lodging and Catering Services for USDOJ Training in Krakow, Poland
    Active
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Warsaw, is seeking quotations for the rental of a facility, lodging, and catering services for a U.S. Department of Justice training event in Krakow, Poland, scheduled from November 28 to December 14, 2024. The procurement aims to accommodate approximately 40 participants, requiring at least 210 room nights with options for up to 350, along with conference facilities and catering services that meet various dietary needs. This initiative underscores the U.S. government's commitment to enhancing international training efforts while ensuring compliance with relevant regulations. Quotations are due by October 24, 2024, and must be submitted electronically to warsawproc@state.gov, with a total contract value not exceeding $150,000. Interested parties can contact Michael B. Rigby or Matthew L. Anderson for further details.
    Three (3) Bedroom Serviced Apartment
    Active
    State, Department Of
    The US Embassy in Manila, Philippines, is seeking submissions for a contract to secure a three-bedroom serviced apartment. The primary purpose of this contract is to obtain suitable lodging for official use. Opportunity Details This pre-solicitation notice provides an advance notice that the full solicitation package will be released during the second week of August 2024. The quotation deadline will be specified in the official solicitation. The contract will be awarded to the lowest priced technically acceptable offeror who meets the required qualifications. The contract type will be firm fixed price. All interested parties must be registered in the SAM (System for Award Management) database before the contract is awarded. This is a mandatory requirement, with the registration link provided for ease of access: https://www.sam.gov. Scope of Work The awarded contractor will provide a three-bedroom serviced apartment, including furnishings and amenities, for official use by the US Embassy. The apartment must be located in a safe and accessible area, close to the embassy's current location in Manila. Eligibility Criteria To be eligible for this contract, applicants must have a valid registration in the SAM database and meet the necessary technical requirements. Experience in providing serviced apartments or similar accommodations for diplomatic or government use is advantageous. Funding and Contract Details Funding for this opportunity is expected to come from the State Department's annual budget. The contract will be a firm fixed-price agreement. Submission Process Electronic submissions are permitted and encouraged. Responses must be submitted via email to manilapurchasing@state.gov. Offerors must ensure their submissions are in the specified format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF), with a maximum file size of 10MB. If the file size exceeds this limit, it must be split into smaller emails. The submission deadline will be detailed in the official solicitation released in August 2024. Evaluation Criteria The evaluation of submissions will give the highest priority to the offered price, with technical qualifications also being considered. To be considered technically acceptable, applicants must meet all essential requirements outlined in the solicitation. Contact Information For any questions or clarifications, interested parties can contact the US Embassy in Manila, Philippines, via email at manilapurchasing@state.gov or telephone on 63253012000. The US Embassy encourages potential offerors to register and submit their expressions of interest promptly.