Large Prototype Ceramic Isolator Ring for LBNF Horns B&C Assemblies
ID: RFP_365370RLPType: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

Machine Shops (332710)

PSC

STRUCTURAL SHAPES (9520)

Original Source

https://sam.gov/opp/a28ea04f359742aa9b51da5f347fd3ec/view
Timeline
    Description

    The Department of Energy, through the Fermi National Accelerator Laboratory (Fermilab), is seeking proposals for the procurement of a large prototype ceramic isolator ring intended for the Long-Baseline Neutrino Facility (LBNF) horns B&C assemblies. Vendors are required to submit firm-fixed price proposals that include all shipping costs, adhering to specific technical specifications and certifications outlined in Request for Proposal (RFP) #365370RLP. This procurement is critical for ongoing scientific research at Fermilab, emphasizing the need for specialized technical components that meet stringent quality and compliance standards. Proposals are due by February 3, 2025, and interested parties can contact Rhiannon Patterson at rhiannon@fnal.gov or by phone at 605-431-2905 for further information.

    Point(s) of Contact
    Rhiannon Patterson
    (605) 431-2905
    rhiannon@fnal.gov
    Files
    Title
    Posted
    FFDG General Terms and Conditions for Commercial Products and Commercial Services (01.2025).pdf
    The Fermi Forward Discovery Group, LLC (FFDG) General Terms and Conditions for Commercial Products and Services outlines the contractual obligations between FFDG and subcontractors. It defines the scope of superseding agreements, including roles, indemnification requirements, and performance expectations. FFDG emphasizes the independent contractor status of subcontractors, prohibiting the assignment of the contract unless authorized. The document specifies payment structure contingent upon acceptance of products or services, subjects signature requirements for changes, and mandates compliance with applicable regulations. Key provisions include warranties against defects, protocols for handling nonconforming products, and theft notification procedures. Furthermore, the terms govern the treatment of disputes through negotiation and arbitration, stressing continuity of work during such disputes and stipulating that both parties adhere to federal, state, and local legal standards. The agreement incorporates flow-down clauses from Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) relevant to subcontracting. Overall, this document serves to ensure compliance, regulatory adherence, and quality standards in managing contracts at the Fermi National Accelerator Laboratory while mitigating risks and liabilities.
    PUR-466_Proposal Certifications.pdf
    The document outlines Proposal Certifications necessary for offerors seeking contracts with the Fermi Forward Discovery Group, LLC. It includes instructions for submitting proposals, with specific requirements based on dollar thresholds. For proposals exceeding $10,000, offerors must provide export compliance details and Buy American certifications. Higher thresholds of $150,000 and $500,000 introduce additional certifications related to price determinations, lobbying activities, responsibility matters, and compliance with anti-trafficking laws. The document emphasizes the need for fair competition, domestic preference in materials, and transparency in dealings. Offerors must certify their adherence to various regulations to ensure contract eligibility. The certifications serve to promote accountability and compliance with federal standards in public contracts. This framework highlights the government's commitment to fair procurement practices while allocating federal funds responsibly.
    RFP 365370RLP.pdf
    Fermi National Accelerator Laboratory (Fermilab) has issued a Request for Proposal (RFP) #365370RLP for the procurement of a large prototype ceramic isolator ring intended for the Long-Baseline Neutrino Facility (LBNF) horns B&C assemblies. The selected vendor must provide a firm-fixed price proposal, which includes all shipping costs based on F.O.B. Fermilab terms. Proposals are due by February 3, 2025, and must include specific certifications and compliance with technical specifications. The RFP outlines detailed requirements regarding material certification, packaging to prevent damage during transit, and appropriate markings on the shipping crate. The proposal process emphasizes meeting the outlined specifications without deviations, ensuring that submissions are complete with necessary forms. The selection will be based on the best value to Fermilab, prioritizing the lowest price of technically acceptable offers. This procurement is managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science, indicating federal oversight and funding involvement. Overall, this RFP represents a systematic approach to sourcing specialized technical components essential for ongoing scientific research at Fermilab.
    SARC_Subcontractor Annual RepsCerts Rev 4.pdf
    The Subcontractor Annual Representations & Certifications (SARC) form, issued by Fermi Forward Discovery Group, LLC, is designed to ensure compliance with U.S. government procurement regulations. The document requires subcontractors to provide essential business information, including ownership structure, size classification, and details regarding prior federal contract revenues. The form mandates the disclosure of the offeror’s accounting system status and adherence to federal employment eligibility verification and anti-trafficking laws. It also addresses executive compensation reporting and the nature of the business, considering categories like Small Business and various diversity classifications. Subcontractors must confirm their compliance with export/import regulations and equal opportunity provisions. The certification emphasizes accurate representation and ongoing communication of any changes in status during the one-year validity of the information. This procedure is crucial within the context of federal RFPs, grants, and contracts to maintain transparency and accountability in governmental dealings with business entities.
    Lifecycle
    Title
    Type
    Large Prototype Ceramic Isolator Ring for LBNF Horns B&C Assemblies
    Currently viewing
    Solicitation
    Similar Opportunities
    Fermilab LBNF NSCF Construction - Beamline Complex RFP
    Energy, Department Of
    The Department of Energy, through the Fermi Research Alliance, LLC, is soliciting proposals for the construction of the Long-Baseline Neutrino Facility (LBNF) Near Site Conventional Facilities Beamline Complex in Batavia, Illinois. The project aims to select a subcontractor to provide comprehensive construction services, including site preparation, structural work, and utility installation, essential for advancing neutrino physics research. This initiative is critical for establishing state-of-the-art facilities that will support significant scientific experiments and infrastructure at Fermilab. Proposals are due by February 12, 2024, with a mandatory pre-proposal conference scheduled for July 11, 2024. Interested contractors can direct inquiries to Brian Quinn at bquinn@fnal.gov or Craig Schmitz at schmitzc@fnal.gov, with initial funding availability projected at $12 million.
    Coil Miscellaneous Materials Procurement
    Energy, Department Of
    The Department of Energy, through Fermilab, is soliciting proposals for the procurement of miscellaneous coil materials as outlined in RFP 365035swk. The procurement involves the delivery of 102 units to Fermilab’s Receiving Warehouse in Batavia, Illinois, with specific requirements for materials and manufacturing standards, including compliance with ASME Y14.5-2009 standards. This opportunity is critical for supporting advanced scientific research and development projects at Fermilab, emphasizing the importance of precision and quality in the components supplied. Proposals are due by 5 PM Central on January 27, 2025, and interested bidders should direct inquiries to Spencer Keske at skeske@fnal.gov.
    LBNF Argon Distribution Equipment IDIQ
    Energy, Department Of
    The Department of Energy, through Fermilab, is soliciting proposals for the Long-Baseline Neutrino Facility (LBNF) Argon Distribution Equipment Indefinite Delivery, Indefinite Quantity (IDIQ) contract. The procurement aims to acquire and install essential equipment for transferring gaseous and liquid argon and nitrogen throughout the underground facility, which is critical for supporting the Deep Underground Neutrino Experiment (DUNE) and advancing neutrino science. This project is significant for its role in enabling groundbreaking research in particle physics, particularly in understanding neutrino properties and the dynamics of supernovae. Interested contractors must submit their proposals by February 7, 2025, and can direct inquiries to Jeremy R. Duncan at jeremyd@fnal.gov or by phone at 865-300-0443.
    Fermilab LBNF NSCF Construction - Near Detector Complex RFP
    Energy, Department Of
    The Fermi Research Alliance, LLC (FRA) is seeking a qualified subcontractor for the construction of the Near Detector Complex as part of the Long-Baseline Neutrino Facility (LBNF) project at Fermilab in Batavia, Illinois. The procurement involves comprehensive construction services, including the development of a service building, excavation of shafts, and site improvements necessary to support neutrino physics research. This project is critical for advancing scientific understanding in particle physics and requires adherence to stringent safety and regulatory standards throughout the construction process. Proposals are due by February 7, 2025, and interested parties should direct inquiries to Brian Quinn at bquinn@fnal.gov or Craig Schmitz at schmitzc@fnal.gov, with an initial funding availability of $4 million anticipated for the project.
    Pressure Sensors
    Energy, Department Of
    The Department of Energy, through the Fermi National Accelerator Laboratory (Fermilab), is seeking proposals for pressure sensors designed for use in nuclear environments. The procurement, identified as RFP-365416-CES, requires vendors to provide sensors that meet specific performance criteria, with a focus on full compliance and reliability in high-stakes applications. This opportunity emphasizes the importance of adhering to federal procurement standards, including the submission of necessary certifications and representations, such as the Subcontractor Annual Reps & Certs (SARC) and Proposal Certifications (PUR-466). Interested parties must submit their proposals, including pricing and required documentation, by January 27, 2025, at 4 p.m. Central Time, and can direct any contractual inquiries to Procurement Specialist Cathleen Stadler at cstadler@fnal.gov or 630-840-2763.
    Cryogenic valves 2
    Energy, Department Of
    The Department of Energy, through the Fermi National Accelerator Laboratory (Fermilab), is soliciting proposals for the procurement of cryogenic valves as outlined in Request for Proposal (RFP 365080RLP). Offerors are required to submit proposals that meet the specifications detailed in the official bid form, including all necessary documentation and certifications, with a focus on compliance with federal regulations such as the Buy American Act and export/import laws. The cryogenic valves are critical components for scientific research and operations at Fermilab, emphasizing the importance of quality and reliability in the procurement process. Proposals must be submitted by January 24, 2025, and interested parties can contact Rhiannon Patterson at rhiannon@fnal.gov or by phone at 605-431-2905 for further information.
    Cryogenic valves 1
    Energy, Department Of
    The Department of Energy, through the Fermi National Accelerator Laboratory (Fermilab), is soliciting proposals for the procurement of cryogenic valves as outlined in Request for Proposal (RFP) 365079RLP. The requirement includes vacuum jacketed, actuated globe valves specifically designed for Argon service, with a total quantity of four units needed for operational efficiency. This procurement is critical for maintaining the laboratory's advanced research capabilities, ensuring the integrity of cryogenic systems. Proposals must be submitted by January 24, 2025, by 5 PM CST, and should include all necessary documentation, including the Subcontractor Annual Representations & Certifications and Proposal Certifications. Interested parties can contact Rhiannon Patterson at rhiannon@fnal.gov or by phone at 605-431-2905 for further details.
    Flexhoses for PIP II CDS Warm Tunnel Piping System
    Energy, Department Of
    The Department of Energy, specifically the Fermi National Accelerator Laboratory (Fermilab), is soliciting proposals for the procurement of flexhoses required for the Proton Improvement Plan II (PIP-II) project. The procurement involves 104 flexhoses of various specifications, which are critical for maintaining safety during potential vaporization events of liquid helium in cryomodules, as detailed in the Request for Proposal (RFP 365052RLP). Proposals must comply with technical specifications, include a fixed price, and adhere to delivery and pricing terms, with submissions due by January 23, 2025. Interested vendors can contact Rhiannon Patterson at rhiannon@fnal.gov or by phone at 605-431-2905 for further information.
    PIP II Magnetic Shielding
    Energy, Department Of
    The Department of Energy, through Fermilab, is soliciting proposals for the fabrication of magnetic shielding components as part of the PIP II project. This procurement includes the production of specific items such as the Magnetic Shield-650MHz-B92 Assembly and the Tuner Motor Mag Shield Kit, with strict adherence to technical specifications and documentation requirements. The magnetic shielding is crucial for ensuring the integrity and performance of experimental setups at Fermilab, reflecting the laboratory's commitment to advancing scientific research. Proposals are due by January 27, 2025, at 1 PM CT, and interested bidders should contact Sharon Duchaj at sduchaj@fnal.gov or 630-840-8693 for further details.
    Fiber Infrastructure Equipment
    Energy, Department Of
    The Department of Energy, through the Fermi National Accelerator Laboratory (Fermilab), is seeking quotes for the procurement of fiber infrastructure equipment, specifically fiber cables and components. This procurement is aimed at enhancing Fermilab's capabilities and will be conducted as a Request for Quote (RFQ) under full and open competition, with the intention to award a Firm Fixed Price (FFP) contract. Interested vendors must submit their qualifications and pricing by February 5, 2025, at 4:00 p.m. Central Standard Time, and partial bids will not be accepted. For further inquiries, vendors can contact Cathleen Stadler Frazier at cstadler@fnal.gov or by phone at 630-840-2763.