PIP II Magnetic Shielding
ID: RFP365208Type: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

Machine Shops (332710)

PSC

GENERAL SCIENCE & TECHNOLOGY R&D SVCS; GENERAL SCIENCE & TECHNOLOGY; EXPERIMENTAL DEVELOPMENT (AJ13)

Original Source

https://sam.gov/opp/1fea60b27a0f4c12aa56c7e85bc84ec4/view
Timeline
    Description

    The Department of Energy, through Fermilab, is soliciting proposals for the fabrication of magnetic shielding components as part of the PIP II project. This procurement includes the production of specific items such as the Magnetic Shield-650MHz-B92 Assembly and the Tuner Motor Mag Shield Kit, with strict adherence to technical specifications and documentation requirements. The magnetic shielding is crucial for ensuring the integrity and performance of experimental setups at Fermilab, reflecting the laboratory's commitment to advancing scientific research. Proposals are due by January 27, 2025, at 1 PM CT, and interested bidders should contact Sharon Duchaj at sduchaj@fnal.gov or 630-840-8693 for further details.

    Point(s) of Contact
    Sharon Duchaj
    (630) 840-8693
    sduchaj@fnal.gov
    Files
    Title
    Posted
    365208 - RFP coversheet.docx
    The Fermi National Accelerator Laboratory (Fermilab) has issued a Request for Proposal (RFP #365208) managed by the Fermi Forward Discovery Group, LLC, as part of a procurement for electromagnetic magnetic shields. Proposals are due by January 27, 2025, at 1 pm CT. Respondents are required to provide a fixed price quote detailing exceptions to specifications and any extra charges. The evaluation process will consider multiple factors, including schedule, technical proposal, and management control plan, rather than solely focusing on cost, emphasizing a best value trade-off approach. The period of performance spans from the receipt of the purchase order until July 1, 2026, with products to be delivered FOB Fermilab. Submissions must include completed documentation such as the RFP page, a parts and price sheet, and proposal certifications. Interested bidders must adhere to the terms and conditions available on the Fermilab Business Services website and direct any contractual inquiries to the designated procurement specialist, Sharon L. Duchaj. This RFP reflects the laboratory's commitment to advancing its scientific objectives while ensuring compliance with federal requirements and standards in the procurement process.
    FFDG General Terms and Conditions for Commercial Products and Commercial Services (01.2025).pdf
    The Fermi Forward Discovery Group, LLC (FFDG) outlines the General Terms and Conditions for Subcontracts related to commercial products and services effective January 2025. This document serves as a comprehensive guide to the rules governing the subcontracting process under FFDG's Prime Contract with the Department of Energy. Key sections include definitions, scope, independent contractor status, and conditions for acceptance and performance standards. It emphasizes the Subcontractor's obligations regarding licensing, insurance, indemnification, warranties, and compliance with laws and regulations. Additionally, it details protocols for changes in work scope, payment processes, inspection rights, and procedures for addressing disputes, including a structured approach to conflict resolution via negotiations or arbitration. FFDG retains the right to terminate the Subcontract under specific conditions and mandates adherence to environmental, safety, and health regulations during project execution. The document also establishes that any contractor involved must maintain compliance with federal standards and includes specific flow-down provisions to ensure that subcontractors uphold similar commitments. This structure aims to facilitate effective management and operation of projects at Fermilab while ensuring a clear understanding of obligations and expectations among parties involved.
    PUR-466_Proposal Certifications - FFDG.pdf
    The document outlines the Proposal Certifications required for contractors submitting offers valued at various thresholds related to federal grants and contracts with Fermi Research Alliance, LLC. It details the compliance requirements for submissions, including certifications pertaining to export/import controls, Buy American principles, independent price determinations, lobbying disclosures, and responsibilities concerning previous conduct and financial obligations. Notably, it mandates offerors to confirm they comply with federal regulations on domestic materials and certify the absence of kickbacks or influence in pricing. For proposals exceeding specific monetary thresholds, additional certifications regarding employment of veterans and trafficking prevention plans are required. The structure facilitates adherence to federal regulations governing procurement integrity, ensuring that contractors provide compliant and transparent offers. This document serves as a critical framework for ensuring responsible sourcing and equitable competition within government contracting, aligning with the overarching procurement policies.
    RFP 365208 - Appendix A - Parts & Pricing.xlsx
    The document pertains to RFP 365208, which details the procurement requirements for specific magnetic shield fabrication and tuner motor kit assembly. It outlines the quantity, unit of measure, and associated drawings needed for manufacturing the components, including the Magnetic Shield-650MHz-B92 Assembly and the Tuner Motor Mag Shield Kit. Material certifications and necessary documentation must be emailed to a designated address and included with the shipment. The RFP emphasizes the importance of adherence to specifications and the submission of essential documentation alongside the product delivery. This procurement request reflects the federal government's procedure for acquiring specialized components in alignment with established technical standards and compliance requirements.
    RFP 365208 - Appendix B - Spec & Drawings.zip
    SARC_Subcontractor Annual RepsCerts Rev 3 - FFDG.pdf
    The Subcontractor Annual Representations & Certifications (SARC) form is a critical document for subcontractors engaged with federal contracts, notably those under the Fermi Forward Discovery Group, LLC (FFDG). This form collects vital business information and certifies compliance with regulations governing federal contracts, including ownership structure, accounting systems, and eligibility behaviors related to equal employment opportunities. Key requirements include confirming if the business is U.S. owned or foreign, detailing executive compensation if significant federal revenues are realized, and ensuring compliance with export/import laws. The form mandates that companies notify FFDG of any changes in status within 15 days and affirms the responsibility and ethical standards expected of the subcontractors. The document emphasizes that complete and accurate disclosures are essential for maintaining eligibility for contract solicitations or awards, highlighting the importance of legal adherence in government procurement processes. These requirements broaden the accountability framework for all entities seeking to engage in federal funding opportunities and underscore their obligation to uphold integrity and compliance throughout their operations.
    Lifecycle
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    PIP II Magnetic Shielding
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