Flexhoses for PIP II CDS Warm Tunnel Piping System
ID: RFP_365052RLPType: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

Rubber and Plastics Hoses and Belting Manufacturing (326220)

PSC

HOSE AND FLEXIBLE TUBING (4720)

Original Source

https://sam.gov/opp/742a16d89eea4364b6f026b6fc41476e/view
Timeline
    Description

    The Department of Energy, specifically the Fermi National Accelerator Laboratory (Fermilab), is soliciting proposals for the procurement of flexhoses required for the Proton Improvement Plan II (PIP-II) project. The procurement involves 104 flexhoses of various specifications, which are critical for maintaining safety during potential vaporization events of liquid helium in cryomodules, as detailed in the Request for Proposal (RFP 365052RLP). Proposals must comply with technical specifications, include a fixed price, and adhere to delivery and pricing terms, with submissions due by January 23, 2025. Interested vendors can contact Rhiannon Patterson at rhiannon@fnal.gov or by phone at 605-431-2905 for further information.

    Point(s) of Contact
    Rhiannon Patterson
    (605) 431-2905
    rhiannon@fnal.gov
    Files
    Title
    Posted
    FFDG General Terms and Conditions for Commercial Products and Commercial Services (01.2025).pdf
    The Fermi Forward Discovery Group (FFDG) General Terms and Conditions for Commercial Products or Services stipulate the framework under which subcontractors will operate when providing goods or services. Key provisions cover the definitions relevant to the subcontract, the independent contractor relationship, and the scope of the subcontract, which includes adherence to relevant federal guidelines. The document emphasizes subcontractor responsibilities regarding performance standards, payment procedures, and necessary inspections. Additionally, it addresses legal obligations, including compliance with applicable laws, environmental and safety regulations, and provisions for changes or modifications to the contract. Indemnification clauses require subcontractors to protect FFDG and its affiliates from liabilities. It also outlines dispute resolution processes and the rights of both parties concerning potential termination of the subcontract. Integral to the terms are mandatory government regulations that subcontractors must flow down to any lower-tier subcontractors. Ultimately, this document is essential for fostering a structured and compliant contractual relationship in the context of federal grants and RFPs, ensuring clarity in expectations and responsibilities.
    PUR-466_Proposal Certifications.pdf
    The Proposal Certifications Document (PUR-466) outlines conditions for offerors participating in federal and government contracting processes. It includes compliance requirements for applications exceeding $10,000 in value, emphasizing export/import control and adherence to the Buy American Act for construction materials. Offerors are required to specify their compliance status regarding military applications and domestic material use, providing detailed justification for any foreign materials used, including pricing and availability justifications. Key certifications are categorized based on the proposal value, including independent price determinations, disclosures regarding lobbying activities, and certifications of responsibility regarding debarment, convictions, and tax compliance. The document also addresses issues related to combating trafficking in persons, specifically for proposals over $500,000 and requires the identification of patent rights associated with subcontracting. The structure includes clear sections for various compliance aspects, indicating the necessary certifications based on proposal thresholds. This document serves to ensure an equitable and responsible bidding process, reinforcing government accountability and ethical standards in procurement.
    RFP 365052RLP.pdf
    The Fermi National Accelerator Laboratory (Fermilab) issues a Request for Proposal (RFP 365052RLP) for the procurement of various flexhoses required for the Proton Improvement Plan II (PIP-II) project. Proposals are due by January 23, 2025, and must adhere to specific delivery and pricing terms, including requirements for shipping and freight charges. The RFP outlines the need for 104 flexhoses of different specifications based on provided drawings, all crucial for maintaining safety during potential vaporization events of liquid helium in cryomodules. Proposals must include a fixed price, comply with the technical specifications, and are evaluated based on the best value to the Fermi Forward Discovery Group. Required documentation includes completed forms, quality certifications, and adherence to ASME standards. The document emphasizes the importance of qualified suppliers who can meet all technical and operational requirements while ensuring safe and timely delivery of materials essential for Fermi's scientific endeavors. This RFP reflects the laboratory’s commitment to sourcing high-quality components for critical research infrastructure.
    SARC_Subcontractor Annual RepsCerts Rev 3.pdf
    The document is the Subcontractor Annual Representations & Certifications (SARC) for the Fermi Forward Discovery Group, LLC, detailing essential information requirements for subcontractors engaging in U.S. Government contracts. It outlines the necessary compliance with various federal regulations, including ownership status, business structure, and small business classifications. The form necessitates the representation of up-to-date information regarding the company's accounting systems, executive compensation disclosures, and adherence to federal employment verification laws. Sections I-IV capture essential compliance details such as certifications regarding the Equal Opportunity policies, export/import regulations, and limitations on subcontracting. Additionally, existing subcontractors are reminded to update any changes in company information promptly. This document fundamentally serves to ensure that subcontractors meet eligibility requirements and regulatory standards, facilitating smooth procurement processes and compliance within federal contracts, thereby demonstrating the government's commitment to accountability and proper oversight in contracting practices.
    Lifecycle
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    Flexhoses for PIP II CDS Warm Tunnel Piping System
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