Preventative Annual Maintenance and Testing of Oil-fired Boilers and Water Heater Systems
ID: 70Z03525QKET0028Type: Combined Synopsis/Solicitation
Overview

Buyer

HOMELAND SECURITY, DEPARTMENT OFUS COAST GUARDBASE KETCHIKAN(00035)KETCHIKAN, AK, 99901, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- PLUMBING, HEATING, AND WASTE DISPOSAL EQUIPMENT (J045)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/bdb1583e8245476cb95fbe9c379814fe/view
Timeline
    Description

    The Department of Homeland Security, specifically the U.S. Coast Guard, is seeking qualified contractors to provide preventative annual maintenance and testing of oil-fired boilers and water heater systems at Base Ketchikan, Alaska. The procurement aims to ensure compliance with manufacturer specifications and relevant federal regulations, including NFPA standards and environmental guidelines. This maintenance is critical for operational efficiency and safety, ensuring that heating systems function optimally while adhering to emissions regulations. Interested small businesses must submit their quotations by January 29, 2025, with a firm fixed-price purchase order anticipated to be awarded by February 3, 2025. For inquiries, contact Benjamin Reedy at benjamin.r.reedy@uscg.mil or Tyler Brady at tyler.s.brady@uscg.mil.

    Files
    Title
    Posted
    Annual Boiler Inventory and Testing Forms.xlsx
    The document serves as a comprehensive inventory and operational record for various oil-fired heating equipment located in different federal facilities. It details equipment specifications, including unit identification, equipment make and model, burner assembly, filter elements, nozzle sizes, and locations within the facilities such as administration buildings, clinics, and industrial buildings. Alongside the inventory, the document includes records of NESHAP boiler tune-up procedures to ensure compliance with emissions regulations. Each record lists parameters for inspection and maintenance, aiming to optimize emission control by determining carbon monoxide and oxygen levels before and after tune-ups. The report emphasizes the importance of equipment maintenance and regulatory compliance, aligning with governmental requirements for environmental protection and operational efficiency. Overall, this document reflects a structured approach to managing and maintaining heating equipment critical for facility operations while adhering to environmental standards.
    Clauses.pdf
    This document outlines the contract clauses and provisions applicable to solicitations awarded as a result of the request for proposals (RFPs) within federal and state/local grants. It emphasizes that acceptance of the order signifies acceptance of these terms and conditions. Key Federal Acquisition Regulation (FAR) clauses like FAR 52.212-4 and FAR 52.212-5 are included, detailing compliance requirements regarding commercial products and services, various prohibitions, and contractor obligations. It highlights specific prohibitive clauses such as those against contracting with certain foreign entities or prohibitions pertaining to telecommunications and software services. Additionally, the document outlines regulations regarding small business set-asides and obligations under labor standards, ensuring contractor adherence to federal guidelines. Provisions such as those prohibiting contracts with inverted domestic corporations under HSAR Clause 3052.209-70 are included to protect national security interests. These clauses frame a comprehensive guide to compliance for contractors engaging in government contracts, ensuring an understanding of the legal environment within which they operate.
    SOW - Upper and Lower Base Annual Boiler Maintenence 2025.docx
    The document outlines the Scope of Work for the annual maintenance of oil-fired boilers and water heater systems at U.S. Coast Guard Base Ketchikan, Alaska. The primary objective is to ensure compliance with manufacturer specifications, as well as relevant federal and local regulations, including NFPA standards. Contractors are tasked with completing preventative maintenance, which includes inspecting, testing, and repairing various heating systems on the base. Work is to be performed within 20 business days during regular hours, with site visits coordinated through the Contracting Officer (KO). Contractors bear responsibility for any damage to government property and must adhere to safety regulations. They are required to provide proof of experience and qualifications, conduct a thorough inspection of each unit, and deliver a detailed report documenting the maintenance performed. Key components include inspections of the combustion chamber, installation of fuel filters, and optimization of fuel/air mixtures. Additional materials or labor needed beyond the specified work require prior approval from the KO. This procurement initiative reflects the government's commitment to maintaining its facilities and ensuring efficient energy use while adhering to safety and regulatory standards.
    Lifecycle
    Title
    Type
    Preventative Annual Maintenance and Testing of Oil-fired Boilers and Water Heater Systems
    Currently viewing
    Combined Synopsis/Solicitation
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