VT Army National Guard Bagged Meals IDIQ
ID: W912LN-25-Q-A011Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7N4 USPFO ACTIVITY VT ARNGCOLCHESTER, VT, 05446-3099, USA

NAICS

Caterers (722320)

PSC

HOUSEKEEPING- FOOD (S203)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)
Timeline
    Description

    The Department of Defense, through the Vermont Army National Guard, is seeking qualified small businesses to provide bagged meal services under an Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The contractor will be responsible for preparing and delivering approximately 4,000 bagged breakfasts and 10,000 bagged lunches to Jericho, Vermont, during training events from March 1, 2025, to February 28, 2026, with a focus on quality control and compliance with food safety standards. This procurement is vital for ensuring that service members receive nutritious meals during their training activities, thereby supporting their operational readiness. Interested vendors must submit their quotations by the specified deadline, and for further inquiries, they can contact Donald Luby at donald.j.luby.civ@army.mil or Kathleen ONeill at kathleen.b.oneill.civ@army.mil.

    Point(s) of Contact
    Files
    Title
    Posted
    The document describes an extensive training schedule centered around Integrated Defense Training (IDT) and Additional Training (AT) across various units and locations primarily associated with the EAFR (Exercise and After Action Review Framework) from March to November 2025. It presents dates, cumulative training hours, and specific units involved, such as Det 1 GSC, HHC, and various Cavalry and Infantry units. The training frequencies are recorded with the goal of enhancing operational readiness and technical proficiency within the military structure. The training sessions vary in scale, with specific dates highlighting intensive periods, often involving numerous units simultaneously. The participation indicates a structured approach to fulfilling operational requirements while maintaining compliance with federal mandates for military preparedness. This systematic documentation epitomizes a comprehensive training strategy aimed at bolstering capabilities and ensuring that all involved personnel are adequately prepared for their roles in deployments and other operations. Overall, the training schedule exemplifies the military's ongoing commitment to rigorous preparation and efficient use of resources, aligning with governmental policies in military readiness and operational success.
    This document serves as an addendum to FAR 52.212-1, detailing submission instructions for offers in response to a government solicitation focused on catering services. The submission must be fully compliant and formatted as prescribed, sent electronically to the designated Contract Specialist and Contracting Officer. Offerors are allowed to submit only one quote that covers all requirements, with submissions due by the specified deadline. Key requirements include providing a clear quote acceptance period, specifications for proprietary data protection, and a structured format for the submission. The quote organization comprises a cover letter, experience, past performance, and price proposal. Each component must adhere to outlined formats and page limits. The evaluation for contract award will consider experience, past performance, and price, with an emphasis on recent, relevant contracts that align with the proposal's service requirements. Offerors must provide detailed descriptions of established contracts, demonstrating compliance with food safety regulations and service quality standards, ensuring all submissions are complete and well-documented to facilitate efficient evaluation. This comprehensive structure aims to standardize submissions and enhance the government's acquisition process.
    The document outlines various clauses and requirements applicable to contracts awarded by the federal government. It serves as a reference for contractors, detailing regulations regarding whistleblower rights, safeguarding defense information, and compliance with laws regarding compensation and employment practices. Key clauses include requirements on the electronic submission of payment requests, prohibitions on contracting with certain foreign entities, and equal opportunity provisions for veterans and workers with disabilities. The document emphasizes the importance of adhering to federal standards for procurement, payment, and subcontracting practices, particularly for small businesses. It also addresses the necessity of understanding contractual obligations concerning labor standards, environmental protections, and managing cybersecurity threats. The comprehensive nature of these regulations reflects the government's commitment to ethical contracting and efficient resource management. In summary, the file acts as a critical resource for navigating the complexities of federal contracting, ensuring that all parties are informed of their legal and procedural responsibilities.
    The National Guard's (NG) Agency Protest Program facilitates issue resolution related to contract protests, providing an alternative to complaints made to the Government Accountability Office (GAO). This program aims to resolve protests within 35 calendar days. Contract awards or performance is suspended during the protest period. Protests can be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, following specific timelines outlined in FAR 33.103. Submissions must clearly indicate resolution under the NG program and are to be sent to the National Guard Bureau in Arlington, VA, via a specified email or postal address. General protest information is accessible online, enhancing transparency for interested parties regarding the protest process. This initiative encourages effective dispute resolution while maintaining compliance with federal contracting regulations.
    This document outlines the details of Request for Quote W912LN-24-Q-A011 for food service provision, specifically bagged meals, under a 12-month IDIQ contract running from March 1, 2025, to February 28, 2026. Key questions are addressed regarding the contract duration, quoting procedures for meal quantities, start dates, and specifics about the meal type. Vendors are required to quote the maximum estimated quantities of bagged breakfasts (4,000 each) and lunches (10,000 each). Task orders will be issued monthly, with the first order anticipated on March 1, 2025, and meal deliveries required to begin on March 8, 2025. Overall, only bagged meals are included in this order. The document serves as a formal response to inquiries from potential offerors, clarifying how to approach bidding for this government service contract.
    The document is a Quote Submission Template designed for vendors responding to a government Request for Quotation (RFQ) related to food service operations. It outlines essential information that must be included in the submission to ensure that all requested details are covered, thereby enhancing competitiveness. Key sections include candidate identification (such as solicitation number, and offeror's name and contact information), intentions regarding subcontracting, and acknowledgment of RFQ terms. The document emphasizes the importance of providing relevant experience and past performance information across three volumes, which influences the quote evaluation: Volume 1 focuses on past contracts related to food preparation, menu standards, and food safety; Volume 2 assesses past performance quality; and Volume 3 addresses pricing. Each volume includes detailed tables and fields for contractors to submit necessary information, ensuring clarity and comprehensiveness in their proposals. This structured approach aims to assist offerors in maximizing their chances of successful bidding, showcasing their capabilities accurately while adhering to government expectations and standards.
    This document is a combined synopsis/solicitation for a Request for Quotation (RFQ) under the solicitation number W912LN-25-Q-A011, aimed at establishing an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for the preparation and delivery of bagged breakfast and lunch/dinner meals. It is set aside exclusively for small businesses, with an applicable size standard of $9 million and a NAICS Code of 722320. The RFQ specifies an estimated requirement of 4,000 bagged breakfasts and 10,000 bagged lunches, to be delivered to Jericho, VT, over a period from March 1, 2025, to February 28, 2026. Interested vendors are responsible for submitting fixed unit pricing for each Contract Line Item Number (CLIN). The minimum order is 210 meals, while the maximum contract value is $249,999. Offerors must register in the System for Award Management (SAM) and include necessary certifications. The contracting office is based in Colchester, Vermont, with key contacts listed for inquiries. Orders will be placed by authorized contracting officers through specified procedures, including email notifications and signed documentation. This RFQ underscores the government's initiative to procure meal services through a structured and regulated bidding process, ensuring compliance and efficiency.
    The Performance Work Statement (PWS) outlines the requirements for providing bagged meal services for the Vermont Army National Guard during training events at the Ethan Allen Firing Range from March 1, 2025, to February 28, 2026. The contractor is responsible for preparing and delivering meals, ensuring quality control, and complying with specific food safety standards. With an emphasis on locally sourced meals, the contractor must provide meals between 0600-1100, excluding holidays and emergency closures. Key provisions include maintaining food temperature standards, ensuring meal components meet specified guidelines, and developing a Quality Control Plan (QCP). The contractor is required to familiarize staff with installation security protocols and must submit various training certificates after employee completion. Additionally, the contractor is not permitted to utilize government kitchen facilities or employ teleworking. A thorough background check and compliance with federal, state, and local laws are mandatory for all contractor personnel. This procurement effort aims to streamline meal services while prioritizing the health and safety of service members during their training activities.
    Lifecycle
    Title
    Type
    Solicitation
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