EUR/Athens - Maintenance of the Building Automation System
ID: 19GR1025Q0054Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN EMBASSY ATHENSWASHINGTON, DC, 20520, USA

NAICS

Electrical Contractors and Other Wiring Installation Contractors (238210)

PSC

QUALITY CONTROL- ELECTRICAL AND ELECTRONIC EQUIPMENT COMPONENTS (H159)

Original Source

https://sam.gov/opp/97514732ca7245838f512bd690a60b47/view
Timeline
    Description

    The U.S. Department of State, through the American Embassy in Athens, Greece, is seeking quotations for the maintenance of its Building Automation System (BAS). The procurement aims to secure preventive maintenance services to ensure the BAS operates reliably and efficiently over a one-year term, with the possibility of four optional renewal periods. This maintenance is crucial for maintaining operational integrity and safety within the embassy's HVAC systems, adhering to U.S. government standards and security regulations. Interested contractors must submit their quotations electronically by August 25, 2025, and include specific completed documentation for consideration. For further inquiries, contractors can contact Dresden A. Kalin or George Dimitrokallis at AthProcurement@state.gov.

    Point(s) of Contact
    Dresden A. Kalin
    AthProcurement@state.gov
    George Dimitrokallis
    AthProcurement@state.gov
    Files
    Title
    Posted
    19GR1025Q0054.pdf
    The U.S. Embassy in Athens, Greece has issued a Request for Quotation (RFQ) regarding the maintenance of its Building Automation System (BAS). The procurement seeks quotations for preventive maintenance services to ensure the BAS operates reliably and efficiently for a one-year term, with four optional renewal periods. Interested contractors must submit their quotations electronically by August 25, 2025, and include specific completed documentation for consideration. The contract entails scheduled preventive maintenance activities that must be spaced throughout the year, with detailed deliverables required after each service visit. The contractor is responsible for maintaining BAS equipment, performing troubleshooting, evaluating system performance, and generating maintenance reports. Additionally, the contractor must adhere to strict security protocols when accessing controlled areas. Overall, the RFQ emphasizes the importance of maintaining operational integrity and safety within the embassy's HVAC systems while complying with U.S. government standards and security regulations. This solicitation reflects standard practices in federal procurement aimed at ensuring efficient operations in U.S. facilities abroad.
    Pre-Solicitation_Notice.pdf
    The U.S. Embassy in Athens, Greece, intends to issue a pre-solicitation notice for the maintenance of its Building Automation System (BAS). The procurement, classified under quality control for electrical and electronic equipment, falls under NAICS code 238210 for electrical contractors. Although the solicitation is not currently available, interested contractors are advised to stay updated via SAM.gov, where the solicitation will be posted once ready. The contract will consist of a base year plus four optional extension years and will be awarded as a firm fixed-price contract. Contractors must be registered on the SAM database prior to submission, which can be made electronically, following specific file format and size guidelines. The performance location is the U.S. Embassy in Athens, and the contract archives will be automatically processed by August 31, 2025. Vendors may indicate their interest in the contract but cannot view the list of other interested parties. This pre-solicitation serves to prepare contractors for future bidding on the BAS maintenance contract.
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