TEGUC - Preventive Maintenance Services for HVAC System
ID: 19H08026R0001Type: Combined Synopsis/Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY TEGUCIGALPAWASHINGTON, DC, 20520, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

REFRIGERATION AND AIR CONDITIONING COMPONENTS (4130)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/b7d6ae47390b411791dca8104d040d55/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Tegucigalpa, Honduras, is seeking proposals for a Preventive Maintenance Service Contract for its HVAC system, which includes various components such as modular chillers and air-handling units. The contract aims to ensure the efficient operation and maintenance of the HVAC system, which is critical for maintaining a comfortable and safe environment within the embassy facilities. The contract is set for one year with an option to extend for an additional six months, and proposals are due by December 8, 2025, at 10:00 a.m. local time, with a pre-proposal conference scheduled for November 28, 2025. Interested bidders can submit their quotations to TguBids@State.gov, and the contract will be awarded to the lowest-priced, responsible offeror.

    Point(s) of Contact
    Edward Ortiz
    TGUBids@state.gov
    Jelsy Cabrera
    TGUBids@state.gov
    Files
    Title
    Posted
    Solicitation Document (RFP 19H08026R0001).pdf
    The U.S. Embassy Tegucigalpa issued RFP 19H08026R0001 for a Preventive Maintenance Service Contract for its HVAC system, including modular chillers, air-handling units, fan coil units, computer room air conditioners, and variable refrigerant flow equipment. The contract is for one year, with an option to extend for six months, and will be awarded to the lowest-priced, responsible offeror. A pre-proposal conference and site visit are scheduled for November 28, 2025, and proposals are due by December 8, 2025, at 10:00 a.m. local time, to TguBids@State.gov. The RFP details performance standards, payment terms in U.S. dollars or local currency, and outlines specific maintenance procedures for each HVAC component, along with requirements for personnel security, conduct, and the provision of expendable parts and materials. Repair of hardware is generally excluded, except for CRAC units, and requires separate approval.
    Lifecycle
    Title
    Type
    TEGUC - Preventive Maintenance Services for HVAC System
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    TEGUC- Preventive Maintenance Services for NEC Elevators
    Buyer not available
    The U.S. Embassy in Tegucigalpa, Honduras, is seeking quotations for preventive maintenance services for six NEC elevators, including five passenger elevators and one freight elevator manufactured by OTIS. The contract will cover a base year with two optional one-year extensions, beginning January 1, 2026, and includes requirements for monthly full-service maintenance, 24-hour callback services, annual safety tests, and compliance with various Federal Acquisition Regulation (FAR) and Department of State Acquisition Regulation (DOSAR) clauses. This procurement is critical for ensuring the operational reliability and safety of the embassy's elevator systems. Interested vendors must submit their quotations in English by December 8, 2025, following a site visit on November 26, 2025, and must include necessary documentation such as SF-18 forms and proof of an active NCAGE Code. For further inquiries, contact Edward Ortiz or Carlos Figueroa at TGUBids@state.gov.
    New US Embassy Maputo Compound (NEC) -York Air Cooled Chillers Periodic Maintenance Services
    Buyer not available
    The U.S. Embassy in Maputo, Mozambique, is seeking qualified contractors to provide periodic maintenance services for York Air Cooled Chillers at the New US Embassy Compound (NEC). The procurement involves a one-year base contract with four optional one-year extensions, focusing on preventive maintenance and ensuring the operational efficiency of the chillers and associated equipment. This maintenance is critical for the embassy's climate control systems, which are essential for the comfort and safety of embassy personnel. Interested parties must submit their electronic quotations by December 17, 2025, following a site visit on December 2, 2025, and should contact Lintra Harrington at MaputoGSOProcurement@state.gov for further details.
    SFC Leonard B. Francis (LBF) Readiness Center HVAC Maintenance
    Buyer not available
    The Department of Defense, specifically the Army National Guard, is soliciting proposals for HVAC maintenance services at the SFC Leonard B. Francis Readiness Center located in St. Thomas, U.S. Virgin Islands. The contract requires comprehensive maintenance, including routine, preventive, and corrective services to ensure optimal operation and a healthy atmosphere within the facility. This procurement is crucial for maintaining the functionality of HVAC systems, which are essential for climate control and operational readiness. Interested Women-Owned Small Businesses (WOSB) must submit their technical and price proposals by December 16, 2025, with an estimated total award amount of $19 million and a performance period from January 5, 2026, to February 6, 2026. For further inquiries, contact CW2 Chandy Baptiste at chandy.baptiste2.mil@army.mil or call 340-712-7868.
    Maintenance services for generators
    Buyer not available
    The U.S. Department of State, through the U.S. Embassy in Mexico City, is preparing to solicit maintenance services for generators. The objective of this procurement is to ensure reliable operation and upkeep of the generators used at the Embassy, with the contract anticipated to cover a base year and two optional one-year extensions, contingent upon government approval. This service is critical for maintaining the Embassy's operational capabilities and ensuring continuous power supply. Interested contractors should note that the solicitation is not yet available, but will be posted on SAM.gov, and they are encouraged to register in the System for Award Management prior to submission. For further inquiries, potential bidders can contact Petra Suric Jankov or Veronica Tecuatl via email at MexicoCityGSOSolicitations@groups.state.gov.
    Station Houston Boathouse HVAC Repairs
    Buyer not available
    The Department of Homeland Security, specifically the U.S. Coast Guard, is soliciting quotes for HVAC repairs at the Station Houston Boathouse in Texas. The project requires qualified contractors to provide all necessary labor, materials, and equipment to repair the air conditioning system, including tasks such as repairing oil separator lines and replacing a damaged compressor. This work is crucial for maintaining the operational readiness of the facility, and the contract will be awarded as a firm-fixed-price purchase order to the lowest reasonable price technically acceptable bidder, with a total small business set-aside. Interested contractors must be registered in SAM.gov, conduct a site visit, and submit their quotes to Melissa Navarro by the specified deadline, with the project expected to commence within 10 days of award and completed within 30 days thereafter.
    Installation Project of New Daikin Chiller
    Buyer not available
    The Department of State is seeking contractors for the installation of a new Daikin chiller at the U.S. Embassy in Tbilisi, Georgia. The project involves the installation of a government-furnished Daikin chiller model EWAHC13TZXLC2+OP08, which is crucial for maintaining the embassy's climate control systems. This procurement is significant as it ensures the operational efficiency and comfort of the embassy facilities. Interested parties can reach out to John McDonald at mcdonaldjk@state.gov or by phone at 995332277000 for further details regarding the contract.
    Chiller Unit Purchase
    Buyer not available
    The Department of State is seeking to procure a replacement chiller unit for the US Embassy in Tbilisi, Georgia, following the failure of the existing unit. This procurement is critical for maintaining the climate control necessary for the chancery's operations, ensuring a comfortable and functional environment for embassy staff and visitors. The contract will be managed by the Acquisitions office in Frankfurt, and interested vendors can reach out to David Machen at machendd@state.gov for further details. The opportunity is categorized under air conditioning equipment, with the relevant PSC code being 4120.
    Construction-AUTEC HVAC Installation and Maintenance/Repair Project
    Buyer not available
    The Department of Defense, through the Naval Undersea Warfare Center Division Newport (NUWCDIVNPT), is seeking proposals for the AUTEC HVAC Installation and Maintenance/Repair Project, a total small business set-aside contract. The project involves comprehensive HVAC support services, including preventive maintenance and repair for Navy-owned HVAC and cooling equipment at the facility in West Palm Beach, Florida. This contract is crucial for ensuring the operational efficiency and safety of HVAC systems, which are vital for maintaining environmental control in military facilities. Proposals are due by December 10, 2025, at 2:00 PM EST, and interested parties must be registered in SAM.gov and provide a bid guarantee. For further inquiries, contact Zachary Silveira at zachary.g.silveira.civ@us.navy.mil or Michael N. Ouellette at Michael.n.ouellette.civ@us.navy.mil.
    Grounds Maintenance Services for the Embassy
    Buyer not available
    The U.S. Embassy Georgetown is soliciting quotations for Grounds Maintenance Services under Request for Quotations (RFQ) number 19GY2025Q0005, issued on November 18, 2025. The contract entails a 12-month performance period with an option for one additional year, requiring the contractor to provide comprehensive grounds maintenance, including lawn care, pruning, trash removal, watering, fertilizing, and pest control, while adhering to strict personnel and insurance requirements. Interested vendors must submit their quotations by December 17, 2025, at 16:00 hrs, either in a sealed envelope or electronically, and are encouraged to attend a pre-quotation conference on November 28, 2025, at the Embassy. For further inquiries, contact Joseph R. Bengoechea at GeorgetownGSOProcurementDL@state.gov or by phone at 592-225-4900.
    Cleaning and Maintenance Services for America House in Kyiv, Ukraine
    Buyer not available
    The U.S. Department of State, through the U.S. Embassy in Kyiv, Ukraine, is seeking qualified vendors to provide cleaning and maintenance services for America House located at 6, Mykoly Pymonenka St., Kyiv. The procurement includes comprehensive cleaning of three buildings, basic maintenance services such as electrical, plumbing, and carpentry repairs, and the provision of necessary supplies and equipment, with a contract duration of one year and two optional one-year extensions. This opportunity is crucial for maintaining the operational standards of the facility, which serves as a cultural and community hub. Interested vendors must submit their quotations in English by December 10, 2025, at 17:00 local time, to KyivSolicitations@state.gov, and should ensure they are registered in the System for Award Management (SAM) prior to submission.