Event Management Services for U.S. Independence Day Event 2026
ID: 19SA4026R0002Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN CONSULATE JEDDAHWASHINGTON, DC, 20520, USA

NAICS

Convention and Trade Show Organizers (561920)

PSC

SOCIAL- RECREATIONAL (G003)

Original Source

https://sam.gov/workspace/contract/opp/ec8958d2fca9459fa14e0936306b4384/view
Timeline
    Description

    The U.S. Department of State, through the American Consulate General in Jeddah, Saudi Arabia, is seeking a qualified contractor to provide comprehensive event management services for the U.S. Independence Day Event in 2026, which will celebrate America's 250th anniversary. The contractor will be responsible for all aspects of the event, including design, decoration with a "Colonial Philadelphia" theme, catering, entertainment, and professional documentation, with an expected attendance of up to 400 distinguished guests. This fixed-price contract, valued between $40,000 and $45,000, requires the contractor to have a Project Manager fluent in English and Arabic, and all staff must adhere to local laws and security protocols. Proposals must be submitted by the specified deadlines, and a mandatory venue walkthrough is scheduled for January 8, 2026. Interested parties can contact Jon Custis at custisJA@state.gov or the Jeddah Contracting office at jeddahcontractingoffice@state.gov for further information.

    Point(s) of Contact
    Jon Custis
    00966122205000
    custisJA@state.gov
    Jeddah Contracting office
    966122205000
    jeddahcontractingoffice@state.gov
    Files
    Title
    Posted
    RFP 19SA4026R0002 - Event Management Services for U.S. Independence Day Event 2026 and Idea Book.pdf
    The American Consulate General in Jeddah, Saudi Arabia, is seeking an event management company for the U.S. Independence Day Event in 2026, commemorating America's 250th anniversary. This fixed-price contract, anticipated to be between $40,000 and $45,000, will cover comprehensive event management services for up to 400 distinguished guests. The chosen contractor will handle event design, decoration with a "Colonial Philadelphia" theme, catering, entertainment (DJ and sound system for a band), and photography/videography. Key deliverables include end-to-end design, themed decor, full catering with sample menus, a curated music playlist, and professional event documentation. Optional services like VVIP seating, an LED screen, guest gifts, and live food stations are also requested. The contractor must provide a Project Manager fluent in English and Arabic, and all staff must comply with security protocols and local laws. Proposals must include sample menus, references, past performance examples, and an event mock-up. A mandatory venue walkthrough is scheduled for January 8, 2026.
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    Event Management Services for U.S. Independence Day Event 2026
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